Scheduling and Exams Advisor

2 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday - Friday, 35 hr/wk, 8:30 am - 4:30 pm.

**Education Level**
3 year Community College diploma in a related field.

**Career Level**
3 years of relevant experience

As outlined below this role will support the Scheduling and Examinations Officers with scheduling and exams, however at this time there will be greater focus on the exam support side. This includes but is not limited to:

- Ensuring student’s personal exam timetables are constructed without conflicts and software supported data reviews.
- Receive, review, and reschedule student accommodate exams
- Assist students’ requests for exams to be written off campus by considering University policies and procedure
- Coordinating the mailing of exams to remote locations, communicating details to faculty, and following up with students/faculty as requir Job Summary:
Responsible for providing assistance to the Scheduling and Examinations Officers to support scheduling, rooming, and administration of all undergraduate courses and examinations, including special accommodations for students and instructors.

Purpose and Key Functions:

- Prepare undergraduate course and examination timetables based on standard criteria and guidelines given by other staff.
- Identify scheduling conflicts, provide intermediate solutions before escalating to the attention of other staff.
- Review and recommend system and procedural changes related to relevant databases, queries, and reports.
- Translate enrolment requirements and categories into code and troubleshoot problems experienced by students, staff, and faculty.
- Participate in the implementation and testing of new software including release updates.
- Identify errors, conduct fit and gap analyses, and develop recommendations for improvement.
- Provide support and advice for administering undergraduate course and examination scheduling activities by monitoring and recommending changes to course enrolment controls, category codes, course requisites, and other scheduling information such as rooms, instructors, and course and academic program constraints.
- Write a variety of documents including, but not limited to, procedure manuals and correspondence.
- Create and populate spreadsheets to track and maintain information pertaining to examinations and scheduling.
- Respond independently to inquiries that are specific in nature and require a thorough knowledge of established departmental policies and procedures.
- Exchange academic and administrative information with others.
- Provide scheduling and examination advice to others.
- Plan, coordinate, and deliver training sessions on relevant data collection, procedures, and policies.
- Create, update, and maintain databases to input, track, and retrieve information.
- Participate in monitoring examinations.
- Input financial and other information required to process payroll for exam invigilators.
- Provide support for the preparation and administration of convocation by posting signage, identifying special needs seating, and staffing the administration desk during convocation.
- Report classroom deficiencies to the appropriate area offices for resolution.Job Requirements:

Assets:

- A thorough knowledge of Mosaic Curriculum management including Course Catalog, Enrolment Requirements as well as JIRA administration
- Knowledge of Databee Exam Manager scheduling database
- Knowledge of University policy and procedures
- Experience resolving and/or escalating issues, by liaising with institutions, proctors, Faculty, students, and staff.

Additional Information:
Required to work shifts including Saturdays during the final examination period in December and April based on the university sessional dates. Also, required to work shifts during the week for the February and June deferred examination periods.

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679

to communicate accommodation needs.

**Vaccination Policy Statement**

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees a

  • Scheduling and Examinations Advisor

    1 week ago

    Hamilton, Canada McMaster University Full time

    **Schedule** These seasonal roles work approximately 12 weeks a year with intermittent seasonal leaves. One role works between February and December and the second works between March and December. Monday - Friday, 35 hr/wk, 8:30 am - 4:30 pm Some evening work required **Education Level** 3 year Community College diploma in a related field. **Career...

  • Test & Exam Printing Coordinator

    2 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 35 hours per week, 8:30-4:30. Evenings and weekends as needed. **Education Level** College Diploma - Administration or related field. **Career Level** 1 year of general work experience. **Unit/Project Description**: Student Accessibility Services (SAS) is part of the Student Affairs portfolio. SAS provides individualized...

  • Exam Invigilator

    2 weeks ago

    Hamilton, Canada Xyna International School Full time

    This is a part-time position 10-15 hours per week. Days required to work are Monday, Wednesday, Friday, Saturdays and Sunday.(on call) **For work must be Flexible to travel to different test venues**: Oakville and Hamilton. Job Duties: - Report promptly to test venue at agreed time. - Follow all relevant standards & procedures, based on training and...

  • Veterinary Assistant- Afternoon Exam Room Assistant

    3 days ago

    Hamilton, Canada East Mountain Animal Hospital Full time

    Here at East Mountain we have assistants for both areas of our hospital. Exam Room Assistants have the unique blend of several job aspects in the clinic. You are paired with one doctor for the day and go through the day assisting the appointment and patients needs. Outlined Duties including but not limited to: - Greet clients and patients in the waiting...

  • Scheduling Clerk

    3 days ago

    Hamilton, Ontario, Canada Mohawk College Full time

    Scheduling ClerkStatus:Full TimeHours: Monday - Friday, 35 hours/weekHome Campus: FennellPayband: FRate of Pay:$28.56Posting Date:August 16th, 2023Closing Date: August 22nd, 2023 at 7:00 pm ESTWe support and encourage the contributions of our diverse employees. We are committed to nurturing an equitable, diverse and inclusive (EDI) environment for everyone...

  • Academic Advisor

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday 8:30am to 4:30pm 35 hours per week Hybrid Working Arrangement **Education Level** Bachelor's degree in a relevant field. **Career Level** Requires 3 years of relevant experience. **Job Description Number** JD00001 The **School of Nursing** requires an **Academic Advisor** to provide academic advising to Bachelor of...

  • Academic Scheduling Officer

    3 weeks ago

    Hamilton, Canada Mohawk College Full time

    **Academic Scheduling Officer** Status**:Full Time **Hours**: Monday - Friday, 35 hours/week **Home Campus**: Fennell/Hybrid **Payband**: G **Rate of Pay**:$30.87 **Posting Date**: May 5th, 2023 **Closing Date**: May 12th, 2023 at 7:00 pm EST We support and encourage the contributions of our diverse employees. We are committed to nurturing an...

  • Academic Advisor

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday 8:30am to 4:30 pm 35 hours per week Hybrid Working Arrangement **Education Level** Bachelor's degree in a relevant field. **Career Level** Requires 3 years of relevant experience. **Job Description Number** JD00001 The School of Nursing requires an Academic Advisor to provide academic advising to Bachelor of Science...

  • Academic Advisor

    2 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday 8:30am to 4:30 pm 35 hours per week Hybrid Working Arrangement **Education Level** Bachelor's degree in a relevant field. **Career Level** Requires 3 years of relevant experience. **Job Description Number** JD00001 The School of Nursing requires an Academic Advisor to provide academic advising to Bachelor of Science...

  • Academic Scheduling Officer

    3 days ago

    Hamilton, Ontario, Canada Mohawk College Full time

    Academic Scheduling Officer - Partnerships (I/O: June June 2025) Status**:Initiatives & Opportunities: June June 2025Hours: Monday - Friday, 35 hours/weekHome Campus: FennellPayband: GRate of Pay:$30.87Posting Date:May 30th, 2023Closing Date: June 6th, 2023 at 7:00 pm ESTWe support and encourage the contributions of our diverse employees. We are committed to...

  • Assistant Branch Manager Advisor

    4 days ago

    Hamilton, Canada Royal Bank of Canada Full time

    **Job Summary** **What is the opportunity?** As an Assistant Branch Manager Advisor, your strong client-focused and advice-oriented approach, combined with your flexibility and adaptability, are essential for leading and coaching your team. Together, you deliver an exceptional client experience and maximize opportunities through an emphasis on sales...

  • Academic Advisor

    3 days ago

    Hamilton, Ontario, Canada McMaster University Full time

    ScheduleMonday to Friday8:30am to 4:30 pm35 hours per weekHybrid Working ArrangementEducation LevelBachelor's degree in a relevant field.Career LevelRequires 3 years of relevant experience.Job Description NumberJD00001The School of Nursing requires an Academic Advisor to provide academic advising to Bachelor of Science in Nursing students. Reporting to the...

  • Academic Program Advisor Ii

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30AM-4:30PM, 35 hours/week, Hybrid Accomodation. **Education Level** Bachelor's Degree in a related field. **Career Level** Requires 2 years of relevant experience. **Job Description Number** JD01015 - Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of...

  • Scheduling and Workload Officer

    3 days ago

    Hamilton, Ontario, Canada Mohawk College Full time

    Scheduling and Workload Officer (Initiatives & Opportunities: June May 2025) Status**: Initiatives & Opportunities (June May 2025)Hours: Monday - Friday, 35 hours/weekHome Campus: IAHS (hybrid work arrangements available)Rate of Pay: Payband G (Start Rate: $32.42 per hour)Posting Date: May 24th, 2024Closing Date: May 30th, 2024 at 7:00 pm ESTPreference will...

  • Academic Scheduling Officer

    4 weeks ago

    Hamilton, Canada Mohawk College Full time

    **Academic Scheduling Officer - Partnerships (I/O: June 2023 - June 2025)** Status**:Initiatives & Opportunities: June 2023 - June 2025 **Hours**: Monday - Friday, 35 hours/week **Home Campus**: Fennell **Payband**: G **Rate of Pay**:$30.87 **Posting Date**:May 30th, 2023 **Closing Date**: June 6th, 2023 at 7:00 pm EST We support and encourage the...

  • Scheduling and Workload Officer

    2 weeks ago

    Hamilton, Canada Mohawk College Full time

    **Scheduling and Workload Officer (Appendix D/Temporary: July 2023 - January 2024)** Status**:Appendix D/Temporary Assignment: July 2023 - January 2024 **Hours**:Monday to Friday; 35 hours/week **Home Campus**:IAHS **Pay Band**:G **Rate of Pay**:$30.87 **Posting Date**:June 8th, 2023 **Closing Date**:June 14th, 2023 at 7:00pm EST We support and...

  • Academic Program Advisor Ii

    3 days ago

    Hamilton, Ontario, Canada McMaster University Full time

    ScheduleMonday-Friday 8:30AM-4:30PM,35 hours/week,Hybrid Accomodation.Education LevelBachelor's Degree in a related field.Career LevelRequires 2 years of relevant experience.Job Description NumberJD0101- Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1...

  • Scheduling and Workload Officer

    2 days ago

    Hamilton, Canada Mohawk College Full time

    **Scheduling and Workload Officer (Initiatives & Opportunities: June 2024 - May 2025)** Status**: Initiatives & Opportunities (June 2024 - May 2025) **Hours**: Monday - Friday, 35 hours/week **Home Campus**: IAHS (hybrid work arrangements available) **Rate of Pay**: Payband G (Start Rate: $32.42 per hour) **Posting Date**: May 24th, 2024 **Closing...

  • Outside Sales Advisor

    2 weeks ago

    Hamilton, Canada Boonstra Heating and Air Conditioning Full time

    If you are a highly motivated sales professional that is interested in a career with a dynamic organization, and want to make a dramatic change in your earnings, join the Right Time team! We are looking for Outside Sales Advisors who are true selling professionals that understand the key to succeeding in sales is based on building relationships and finding...

  • Outside Sales Advisor

    2 months ago

    Hamilton, Canada Boonstra Heating and Air Conditioning Full time

    If you are a highly motivated sales professional that is interested in a career with a dynamic organization, and want to make a dramatic change in your earnings, join the Right Time team! We are looking for Outside Sales Advisors who are true selling professionals that understand the key to succeeding in sales is based on building relationships and finding...