Academic Program Advisor Ii

7 days ago

Hamilton, Ontario, Canada McMaster University Full time

Schedule
Monday-Friday 8:30AM-4:30PM,

35 hours/week,

Hybrid Accomodation.

Education Level
Bachelor's Degree in a related field.

Career Level
Requires 2 years of relevant experience.

Job Description Number


JD0101- Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

_


At
McMaster University, we strive to attract, develop, and retain talented faculty and staff, and to foster inclusive excellence which values the strengths, perspectives, and contributions of each individual.

McMaster is one of the Top 70 Universities in the World and is recognized as Canada's Most Research-Intensive University.

McMaster continues to be recognized as one of the top employers in the Hamilton/Niagara region and one of Canada's Top Diversity employers.


The
Faculty of Health Sciences, the largest Faculty within McMaster, is unique as the only Canadian university that combines schools of medicine (including two regional campuses), nursing, rehabilitation science, and the programs of midwifery, Bachelor of Health Sciences, physician assistant and postgraduate health sciences education within one faculty.

Our pioneering approaches to education and our reputation for world-class research has consistently placed McMaster and the Faculty among the top 50 universities in the world for health and medicine.

Those who join FHS will find a community of 5,400 talented individuals who are inspired by the faculty's commitment to our values of interprofessional collaboration, commitment to our communities, accountability, innovation, excellence, integrity, respect, and optimism.


Unit/Project Description:


The
Bachelor of Health Sciences (Honours) Program, in Education Services, is seeking an
Academic Program Advisor to provide academic advice to its students, as well as administrative support to the program.

Working with a vibrant team, the incumbent will report to the Program Manager.

Job Summary:


Responsible for providing accurate and informed academic advice to students at a program or department level which requires a thorough knowledge of program or department regulations, including University regulations as it pertains to course and program requirements.


Purpose and Key Functions:

  • Identify and analyze problems with the program and prepare recommendations for review and approval.
  • Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
  • Advise registered and prospective students of program options and requirements which requires maintaining knowledge of course and program curriculum.
  • Develop customized strategies to assist students who are not academically eligible to continue in their program.
  • Assess the student's academic, career, and personal stage of development and promote student growth by determining suitable developmental tasks.
  • Ensure that students understand that all course and program selections adhere to established academic, prerequisite, and graduation requirements for the program.
  • Assess student priority for limited registration in courses and provide suitable alternatives to meet degree requirements.
  • Administer course permissions for student registration and collaborate with other Faculties and Programs to assist students seeking course permissions in other Departments.
  • Review student requests for course overloads and to register in a course conflict.
  • Provide guidance and information to students regarding appropriate procedures and policies.
  • Modify, customize and maintain accurate customized reports to reflect current and past degree requirements.
  • Provide students with information regarding program policies and information about program requirements.
  • Act as a mediator between faculty and students when dealing with various issues such as special accommodations, scheduling conflicts, and grades.
  • Gather and compile information required for a variety of documents and reports such as program accreditation, enrolment, and degree audits.
  • Deliver workshops and trainings to program students.
  • Coordinate a variety of processes and activities, including but not limited to, exams and grade submissions.
  • Write a variety of documents such as correspondence, reports, and procedure manuals.
  • Contribute to the development of student surveys and disseminate surveys to applicable groups.
  • Mediate extensions, accommodations, and exam deferrals on behalf of the student where there are extenuating circumstances.
  • Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal e

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