Accounting Associate

2 months ago

London, Canada Quest Brands Inc. Full time

**Position Summary**

The accounting associate position is responsible for accounts payable and some aspects of accounts receivables as well as the wide variety of tasks related to the administration of the day-to-day activities of the Finance department.

**Major Responsibilities**
- Reviews and selects batch items for the daily invoicing of all shipment.
- Attaches printed invoices to all internal backup paperwork provided from Customer Service and scans to customer service for digital filing.
- Creates credit notes approved by management on customer’s account.
- Ensures incoming receiving documents and incoming packing slips are aligned to the correct vendor invoice.
- Disperses all invoices to appropriate manager for coding and approval prior to entering the invoices into the accounting software.
- Reviews all invoices are coded by managers and assigned to the appropriate G/L account.
- Files all customer/vendor transaction paperwork.
- Responds promptly to all vendor inquiries regarding payment and other accounting matters
- Prepares payment file for payment on invoices based on terms, vendor inquiries, age of invoice and available cash discounts
- Lists all invoices in excel format for payment and cash flow purposes
- Pulls all invoices, prints cheques, creates EFT and wire payments on the bank site; after payment run approval, arranges for delivery of payment in accordance with customer preferences and management approved methods
- Maintains all vendor information in the accounting software that relates to new vendors and any amendments to the vendor file
- Processes Manager Approved expense claims
- Prepares monthly commission reports for Sales Managers to review
- Creates monthly Commissions reports for all sales representatives

**General**
- Assists in year-end inventory counts
- Back fills customer service/other accounting associate as needed
- Follow all Health and Safety rules and report any and all unsafe working conditions to the Production Supervisor
- Read, understand and follow all polices as set out in the Quest Employee Manual as summarised in the Quest Employee Handbook
- Complete in a timely manner other tasks as may be assigned from time to time by the Manager of Finance & Administration or others in Management

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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