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Billing and Invoicing Specialist

1 month ago

Dartmouth, Canada Bluewater Group Full time

**Who we are?**

Bluewater Group: “Solution Focused, Customer Driven” - leaders in Warehousing & Logistics, Shipping supplies, Mobil branded Lubricants, for over 40 years. Blue Water Group has won the Deloitte Canada’s Best Managed Companies Award 7 years in a row

At Bluewater Group we are committed and dedicated to creating a diverse and inclusive environment where our team feels comfortable to come to work everyday and most importantly enter the work environment knowing that they belong.

**When you join our team **you will have the ability to:

- Learn the ins and outs of our operations and accounting processes
- Be a problem solver and go to person
- Develop and improve processes
- Learn and thrive in an environment where there is always room for growth
- Collaborate with a diverse team of professionals

Working from our Corporate Head office located at **40 Topple Drive, in Burnside, Dartmouth **and reporting to the Billing Manager, the Billing Analyst will be a member of our Finance Team and is responsible for compiling and producing the billing across our 3 main operating divisions.

**Duties and responsibilities**
- Generate accurate and timely invoices based on sales orders, contracts, or service agreements.
- Verify the completeness and accuracy of billing information before processing invoices
- Conduct thorough reviews of billing data to identify discrepancies, errors, or irregularities.
- Analyze billing trends and provide insights to improve billing processes
- Collaborate with sales, inventory, and other relevant departments to obtain accurate billing information.
- Communicate with clients or customers to address billing inquiries and resolve issues.
- Maintain billing databases and systems and records, ensuring the integrity of financial data.
- Prepare and present regular reports on billing activities, including key performance indicators (KPIs) and financial metrics.
- Provide management with insights into billing performance and areas for improvement.
- Update and reconcile billing records to reflect changes in contracts or services
- Investigate and resolve billing discrepancies or disputes in a timely manner.
- Work with internal teams and external stakeholders to address and resolve billing-related issues.
- Identify opportunities for process improvements in billing workflows to enhance efficiency and accuracy.
- Implement best practices to streamline billing procedures
- Preparing quotes and sales orders for customers
- Assist with inventory counts and reconciliation
- Work in compliance with ISO and company QMS
- Preparing ad hoc analysis to the Finance and Operations managers
- Assist in general administrative support and reporting

**Qualifications**
- Post-secondary education in finance, accounting, business, or a related field.
- Proven experience in billing, invoicing, or a similar financial role.
- Strong analytical skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in ERP systems preferably SAP
- Proficiency in excel
- Working knowledge of ISO
- Ability to work independently and collaboratively.
- Strong problem-solving skills.
- Adaptability to changes in processes or systems.
- Time management and prioritization skills
- Team player with a positive attitude
- Strong ability to multi-task and prioritize.

If you are looking for an opportunity to grow your career and make your mark in a rapidly growing organization please apply

We thank all that apply, however, only those selected for an interview will be contacted.

**Job Types**: Permanent, Full-time

**Salary**: $42,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- SAP: 1 year (preferred)
- Billing, Invoicing, or related: 2 years (preferred)

Work Location: In person