Graduate Officer

1 week ago

London, Canada Western University Full time

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Faculty of Engineering provides outstanding education within a research-intensive, distributed learning environment where tomorrow’s engineers and scholars learn to be socially responsible leaders in the advancement of Engineering.

The key goal of the Graduate and Research Office is to become one of the leading Canadian research-intensive Engineering schools, internationally recognized for the excellence and impact of its research and for providing students with high quality enriched graduate programming.

**_ Secondments are welcome_**

**Responsibilities**:
The Graduate Program Coordinator (Graduate Officer) provides leadership in the areas of academic and administrative support for all the graduate programs in the Faculty of Engineering, in conjunction with the Associate Dean, Graduate & Postdoctoral Studies, ensuring the success of the Faculty of Engineering Graduate programs. The role identifies deficiencies in process and programming, and leads the development and implementation of new processes to address these concerns, improving the program offerings and administrative support across the Faculty. In addition, the role ensures all Engineering Departments and graduate programs provide consistent and established support to provide the “best graduate student experience”. The Graduate Program Coordinator manages the implementation of the components of the graduate strategic plan and ensures compliance of the Graduate Teaching Assistants and Postdoctoral Associate collective agreements.
- KEY ACCOUNTABILITIES:
- Supports the Associate Dean (Graduate and Postdoctoral Studies) in the development, revision, and implementation of Graduate academic initiatives in Western Engineering’s eight academic programs for approximately 800 graduate students and 100 postdoctoral associate and fellows.
- Collaborates with Associate Dean (Graduate and Postdoctoral Studies) to plan annual budget of the Unit (roughly $3.1 million) which includes graduate student financial support (~$500,000) and graduate teaching assistantships (~$2.6 million).
- Interprets and implements University graduate academic policies and regulations.
- Responsible for the oversite administration and management of Graduate Student funding plans in the faculty of Engineering, and collaborates with the Associate Dean (Graduate and Postdoctoral Studies) to effectively communicate any changes to staff, faculty, and administrative leaders in the Faculty.
- Develops project plans and processes, and leads the implementation of all improvement initiatives related to graduate students and postdoctoral fellows in the Faculty, including the development and/or implementation of new technological enhancements, and administers all training and guidance to graduate staff and administrative officers, where applicable.
- Manages and administers various Graduate Student services including admission of domestic and international students (approximately 400-500 per year), course and new student, counselling, discipline and appeals, study space allocation and management, awards and scholarships, teaching assistantships, review of graduate enrolment and funding data, and class scheduling.
- Responsible for the oversite of health and safety requirements for all Engineering Graduate Students, which includes: ensures graduate students are informed of policies, practices and training opportunities; conducts training sessions; and monitors completion and recertification,
- Key leader in conjunction with the Associate Dean (Graduate and Postdoctoral Studies) to administer crisis management intervention, as necessary.
- Communicates, often confidentially, with various on-campus agencies including Services for Students with Disabilities, Campus Community Police Services, and Student Health Services
- Supervises the work and performance of two Graduate Affairs Assistants in the Dean’s Office
- Responsible for the organization of major academic events (eg; orientation, recruitment events) and student awards (eg; National and Provincial competitions, donor awards, annual awards banquet).- Acts as a resource to department chairs, associate and assistant chairs (Graduate), and administrative staff on administrative and collective agreement matters related to Graduate and Postdoctoral Studies, in consultation with the Director of Administration.
- Attends meetings on behalf of the Associate Dean (Graduate and Postdoctoral S

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