Coordinator, Partnerships

7 months ago

Whitby, Canada Rugby Ontario Full time

Have you ever wanted to help grow the game of rugby in Ontario?:
Reporting to the Director, Rugby Operations, the Coordinator, Partnerships & Events assist in the planning, logistics, administration, and execution of all Rugby Ontario events from leagues and competitions and a marquee fundraising event, Rugby in the Square, to the Hall of Fame & Annual Awards banquet. This position provides a critical and fundamental service to support the growth of rugby in Ontario through the creation and delivery of exciting events and partnerships. The Coordinator will also support the organization in the areas of sponsorship/partnership development, fundraising and other forms of revenue generation.

**Compensation & Benefits**:
Upon joining the team, you will receive;
- $40,000-$47,000 per annum, based on experience;
- Comprehensive health and dental benefits;
- 2 weeks of paid time off annually;
- Full-time salaried position, standard business hours (9 am - 5 pm). The nature and scope of this position may, from time to time, require, particularly through extended periods of the year, the need for work to be scheduled outside regular business hours, including evenings and weekends with a willingness to travel when required.
- Hybrid work environment - remote four (4) days a week, in office minimum of one (1) day a week in the Rugby Ontario office. (Office Address: Abilities Centre, 1 Jim Flaherty Street, Whitby ON L1N 0J2)

**What you’ll be doing**:
Primary

**Responsibilities**:

- Promotion and communication of Rugby Ontario events.
- Facilitate the planning, coordination, and execution of all Rugby Ontario events.
- Work with the Director, Rugby Operations to develop administrative documents and event processes.
- Manage and execute the annual Rugby Ontario events (Hall of Fame & Annual Awards, Rugby in the Square, competition/championship events, etc.).
- Build and maintain strong working relationships with volunteers, athletes, match officials, coaches, parents, and partners.
- Coordinate with the execution of operational planning, budgeting, and expense tracking.
- Supports the planning and execution of Provincial/High-Performance representative program events, as required by the department's staff leads.
- Support sponsorship and partnership servicing, procurement and general duties related to sales and business development support.
- Coordinate and strengthen relationships with existing partners.
- Day-to-day coordination of all partner requests and programs, including the organization of activation programs and promotional activities.
- Facilitate the development of pitch decks and proposals for prospective partners.
- Execute detailed tracking and reporting of Rugby Ontario and partner relationships and activities.
- Oversee key partner and supplier accounts, including equipment/supply orders and VIK.
- Survey design and analysis for event outcomes and partnership evaluations.
- Other duties as assigned by the Director, Rugby Operations and/or Chief Executive Officer.

**Desired Experience & Qualifications**:

- A post-secondary level of education in a related field of study (i.e. Sports Management, Recreation, Event Planning/Management, Community Development)
- Prior experience working in a sports organization
- Strong leadership, organizational and communication skills
- Exceptional planning, analytical and reporting skills
- Self-directed and results-oriented with the ability to multi-task and problem-solve
- Proficient computer skills using both Mac and PC and Microsoft Office
- Ability to work within a flexible schedule and in a remote work environment setting
- Demonstrated strong values and ethics, in accordance with Rugby Ontario’s organizational values (and other Rugby Ontario policies), through personal and professional behaviours
- Demonstrated experience working with and supporting volunteers and/or in customer service
- Current, clear criminal record check for the vulnerable sector required
- Must be legally eligible to work in Canada.
- Valid Driver’s License and the ability/willingness to travel.

Nice-to-haves
- Knowledge of Rugby Ontario and the Ontario rugby community is an asset but not essential
- Demonstrated experience working in competitions and events (e.g. scheduling, logistics planning, database management, etc.)

**About Rugby Ontario**:
**Our Values**:
It is important to us that you know what the team values; you will learn more about our values throughout the interview process.

**For the Love of the Game**: We are passionate, dedicated and committed to our mission, which is what binds us tightly together with a common purpose and pride in our accomplishments.
**Game Regs**: We build trust and earn respect by holding ourselves and others accountable and bringing honesty and integrity to everything we do. Fair play is the essential fabric of the game and what we believe in.
**Other Duties as Required**: We are an open and inclusive team that values () everyone’s contributi

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