Transitions Project Coordinator

7 months ago

Toronto, Canada BGIS Full time

**Who We Are**

**SUMMARY**

The **Transitions Project Coordinator **is accountable for the effective project coordination, documentation, and reporting of transition projects in support of the Transition Lead/Project Manager. The Transitions Project Coordinator is involved in all transition activities in support of the Transition Lead/Project Manager, working with multiple workstream leads and client representatives to meet specific deliverables and leading all transition-related communication, document management, SharePoint management, and other related support activities, as required.

**KEY DUTIES & RESPONSIBILITIES**

**Transition Support
- Manages all transition documents and records in support of project deliverables
- Understands overall transition process, project requirements, key milestones, data elements, etc.

**Communications**
- Develops and leads transition communications for all impacted stakeholders
- Aligns transition communications to support and drive transition and overall change management activities
- Ensures meeting cadence, minutes, and RAID log is updated and communicated effectively to team members
- Manages and updates Team SharePoint Site and Kanban Board

**Client Support**
- Works directly with Account Lead and/or Exec. Sponsor, workstream leads, and client representatives to complete communications plan and employee training plan and matrix
- Provides key support in the development of executive presentations including Executive Steering Committee materials across major client transitions, managing the end-to-end visual design of presentations from strategy to final product

**Documentation**
- Documents individual workstream updates during internal weekly status update meetings with the Transition Team
- Other duties as assigned

**KNOWLEDGE & SKILLS**
- Excellent written and editing skills for both print and electronic communication tools
- University graduation or professional certification (e.g. CAPM or equivalent project management courses)
- Minimum of 3-5 years of relevant work experience
- Ability to work independently and within a team environment (must be a self-starter)
- Strong planning, project management, and organizational skills
- Superior Microsoft Office skills with experience utilizing SharePoint
- Adobe Photoshop/digital photo software experience is an asset but not a requirement
- Demonstrated ability to function efficiently under pressure with constantly changing priorities and deadlines
- Experience working with confidential information (both internal and external)
- Effective research skills with proven ability to research, analyze, interpret, and form conclusions about various data
- Proven project management skills with the ability to complete tasks on a timely and consistent basis
- Strong prioritization, time management, and multi-tasking skills
- Strong interpersonal and verbal communication skills
- A well-defined sense of diplomacy including solid persuasion, conflict resolution, and people skills with a demonstrated ability to interact effectively with all levels of an organization
- Positive team player with a ‘can do’ attitude who is detail-oriented and demonstrates individual resiliency when faced with challenges
- Proven ability to learn quickly and adapt to change
- Understanding of Facility Management and Real Estate business is considered an asset but not a requirement

**Licenses and/or Professional Accreditation**
- None required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

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