Purchasing Coordinator

1 week ago

Hamilton, Canada Victoria Park Community Homes Full time

**About VPCH**

Incorporated in 1974, Victoria Park Community Homes is one of the oldest and largest private non-profit housing corporations in the Province of Ontario. Our portfolio that we own and manage has grown to over 3,122 apartments, townhouses, and single-family homes located across Southern Ontario.

**Join our Team**

Victoria Park Community Homes is built on a strong foundation of teamwork, collaboration, and entrepreneurship. It is this foundation that attracts and retains our passionate, dedicated workforce and fuels our competitive spirit and desire to be the affordable housing provider and manager of choice in the communities that we serve.

**We have an immediate opening for a full time, permanent, Purchasing Co-Ordinator**

**Position Summary**:
Reporting to the Chief Financial Officer (CFO), the Purchasing Co-Ordinator will provide purchasing services for Victoria Park Community Homes in all areas of Operations, with specific attention to fulfillment of maintenance requirements for properties owned and managed.

**Salary Range**:$47,619 - $59,524

**What’s in it for you?**

At Victoria Park Community Homes, we value you, your contributions, and your commitment. We maintain a positive and professional work environment, where every team member feels valued and a part of the VPCH family. As part of our competitive salary and compensation package, we offer a full range of benefits, including:

- Competitive salary and benefits package (incl. extended health, dental, vision, EAP)
- Opportunities for Career Growth and Advancement
- Corporate Pension Plan with up to 6% employer contribution
- Paid Vacation and Sick/Personal time

And much, much, more

**What will you be doing?**
- Issue purchase orders to contractors for work approved by Property Managers, ensuring accuracy of account numbers and property codes.
- Issue purchase orders for supplies required to replenish stock, ensuring accuracy of account numbers and property codes.
- Issue purchase orders for supplies required to fulfill work approved by Property Managers.
- Ensure adherence to existing tendering and purchasing procedures and policies.
- Update all purchase order changes as approved by Property Manager, where modifications to the original order are required.
- Works with RPS department to prepare invoices to tenants relating to back charges.
- Communicates with contractor re invoicing problems.
- Maintain tracking system to confirm orders are in accordance with planned schedule of completion.
- Confirm work/supply completion with Property Managers, and match invoices to orders issued.
- Confirm accuracy of all invoices and prepare for cheque issue.
- Maintain and effect the operational rotation of multiple contractor work.
- Works with PMs on Open PO commitments to ensure they are updated and closed when work is complete.
- Assist with the finance reconciliations of capital expenditures.
- Maintains SharePoint library of invoices and Purchase Orders for VPCON
- Prepare reports regarding purchasing as required by Chief Operating Officer (COO) and Chief Financial Officer (CFO).
- Performs back-up duties for the Accounts Payable Administrator when required.
- Ensuring overall supply room stock is adequately filled, including copier toner.

**What will you need?**
- Must possess a Community College diploma or alternatively a minimum of 3 years of experience in purchasing and/or work order systems.
- Must possess a valid Class G Ontario Driver’s License.

**Special Requirements and Working Conditions**
- Regular hours of employment are Monday to Friday, 8:30 a.m. to 4:30 p.m.
- The position is based at the corporate head office located at 155 Queen Street North, Hamilton, Ontario.
- Parking will be provided on-site.
- Considerable time may be spent in front of a computer.
- Must be bondable and prepared to execute the Bondability Affidavit
- This position is open only to those legally entitled to work for any employer in Canada.
- Victoria Park Community Homes will accommodate people with disabilities throughout the recruitment and selection process. Applicants are requested to make their needs known in advance if accommodation is required._
- We appreciate the interest of all applicants in employment opportunities with Victoria Park Community Homes. Only those selected for an interview will be contacted._
- No phone calls or placement agencies, thank you._

**Job Types**: Full-time, Permanent

**Salary**: $47,619.00-$59,524.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Hamilton, ON L8R 2V6: Relocate before starting work (required)

Work Location: In person

Application deadline: 2024-03-11

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