Site Administrator

3 weeks ago


Mississauga, Canada DUKA Property Management Full time

Property Management company currently has a **Site Administrator** position available for Residential condominium in **Mississauga.**

Site Administrator reports directly to the Condominium Manager and is responsible for providing friendly, courteous assistance to owners and trades of the corporation. The Site Administrator is required to work independently with the least amount of supervision. The Site Administrator is expected to develop a good working rapport with owners and trades. A diplomatic professional attitude must be maintained at all times when dealing with the public and owners of the Corporation.

Below are the outlines of the Site Administrator responsibilities (including but not limited to):

- Communicate and get instructions from Condominium Manager and report to him/her on a daily basis;
- Answer and maintain a record of all phone calls and take detailed messages as needed;
- Communicate with the Board of Directors as instructed by the Condominium Manager;
- Greet all clients, visitors, unit owners, residents/tenants, contractors and people dropping by the company and ensure the needs of each person are met;
- Oversee and work in a professional manner with superintendents, cleaners, security officers with the daily affairs of the condominium corporation;
- Assist and record on log sheets all various complaints/concerns and needs of our clients on a daily basis;
- Resolve administrative problems and inquiries;
- Prepare written responses to routine enquiries;
- Monitor and maintain office supplies inventories (make orders to Suppliers as needed as per the Property Manager’s instructions);
- Fax, scan and copy various documents as required;
- Compose and process various documents, reports and correspondence to unit owners, residents/tenants, Board of Directors and Contractors as and when required;
- Maintain soft and hard copies of letters, correspondence, memos, requests, notices, etc. and keep them filed in an organized manner;
- Update and maintain databases such as: owners’ lists, contract summary, service agreements, site information, liens’ record, contracts renewal and expiry lists on a daily/weekly basis/ as required;
- Book party room for residents as per policy, coordinate with the concierge and cleaning company;
- Obtain quotations and specifications from contractors, co-ordinate all paper work and create spreadsheets for comparisons, in preparation for Board meetings as per the Condominium Manager’s instructions;
- Ensure preparation of AGM packages as per instructions of Condominium Manager;
- Perform periodic site inspections including checking the overall appearance, deficiencies, landscaping, fire equipment, utilities rooms, garbage rooms etc. as per the Condominium Manager’s Instructions.

**Application Process**

Applicants should submit a résumé and cover letter outlining how they meet the specific requirements of the position.

**COVID-19 Measures**:
Please note that this is not a remote position. Deemed an essential business by the Government of Ontario, we are continuing to operate in an office setting. We provide PPE, increased air filtration and have implemented physical distancing measures.

**Job Types**: Permanent, Full-time

**Salary**: $35,000.00-$38,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person



  • Mississauga, Canada FRAM + Slokker Full time

    **Company Summary** FRAM + Slokker is an experienced and award-winning residential developer/ builder that has been known for its creativity in planning, design and building premier residential and mixed-use communities across Canada and the United States for over 40 years. FRAM has successfully built over 14,000 residencies from custom homes to single...


  • Mississauga, Canada Construction Ontario Full time

    **Who we are** Kenaidan is an employee-owned general contractor building heavy civil/structural concrete, waterworks, and ICI projects and we're looking to build on our team. We offer exceptional opportunities including **career development** and training through our Kenaidan Centre for Learning and grow-from-within potential for skilled, motivated...


  • Mississauga, Canada Fidelity Property Management Ltd. Full time

    On-site Rental Agent/Administrator for Residential Building in Mississauga by Lake Ontario. **Job Description**: Showing vacant units, rent collection, property administration duties, serving notices, and handling tenants’ issues, etc. Good salary and benefit. **Job Types**: Full-time, Permanent **Salary**: $15.50-$20.15 per hour **Benefits**: -...


  • Mississauga, Ontario, Canada Adecco Canada Full time

    Adecco Engineering & Technical is searching for an IT Site Operations Support for our client, a leader in their sector, to support operations onsite in Mississauga, ON. This position supports the IT team objectives, providing exceptional customer service to internal customers through technical support on all IT related systems, general administration of...

  • Site Inspector

    4 weeks ago


    Mississauga, Canada Hatch Full time

    **Requisition ID**:87177 **Job Category**:Infrastructure; Engineering **Location**:Mississauga, ON, Canada Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries...

  • Site Foreman

    2 days ago


    Mississauga, Canada Quest Window Systems Inc Full time

    **JOB DESCRIPTION** **Title**: Site Foreman **Date Created**: **13/03/2023** **Position**: Fulltime **FLSA**: N/A **Reports to**: Site Project Manager & SR Site Manager **Location**: Mississauga, ON **The Company** Quest Window Systems Inc (“Quest”) is a manufacturer of a window wall system designed for high-rise residential developments, based...

  • Site Manager

    1 month ago


    Mississauga, Canada Allied Universal® Full time

    Site Manager **Overview**: We are North America's leading security and facility services provider with approximately 300,000 service personnel. At Allied Universal(R), we pride ourselves on fostering a promote from within culture. There are countless examples of individuals who began their career as Security Professionals and today hold positions on our...


  • Mississauga, Canada Mighty Wonders Preschool & Childcare Full time

    Job Overview: We are seeking a highly organized and experienced Site Supervisor to oversee our preschool for an 18 month contract. The Site Supervisor will be responsible for managing daily operations, ensuring a safe and productive learning environment, and providing leadership to staff members. **Duties**: Follow CCEYA(Child Care and Early Years Act...

  • Site Supervisor

    1 month ago


    Mississauga, Canada Easton Homes Inc. Full time

    Site Supervisor The Project Coordinator will perform some or all of the following duties: - Plan, schedule, organize, direct, control and evaluate construction projects from start to finish according to schedule, specifications and budget - Handle project administration, including cost control, schedule control and change order administration - Prepare and...


  • Mississauga, Canada ErinoakKids Centre for Treatment and Development Full time

    **Supervisor, Administrative Assistant** **Permanent Full Time** **37.5 Hours/Week** **Mississauga Site** **Work Arrangement: (4 days’ on-site/1 day remote)** **Position Summary**: ErinoakKids is currently seeking a talented and dynamic individual to fill the role of Supervisor, Administrative Assistant. Based out of the ErinoakKids Mississauga site and...


  • Mississauga, Canada Quest Window Systems Inc Full time

    **Get to know us** Quest Window Systems Inc (“Quest”) is a manufacturer of a window wall system designed for high-rise residential developments, based in Toronto, Ontario Canada. Quest services clients from all over North America, including major metropolises such as New York, Los Angeles, Washington DC, and Toronto. **Purpose** The Foreman works in...

  • Project Administrator

    1 month ago


    Mississauga, Canada Construction Ontario Full time

    **Who we are** Kenaidan is an employee-owned general contractor building heavy civil/structural concrete, water works and ICI projects and we're looking to build on our team. We offer exceptional opportunities including **career development** and training through our Kenaidan Centre for Learning and grow from within potential for skilled, motivated...

  • Project Administrator

    4 weeks ago


    Mississauga, Canada Construction Ontario Full time

    **Who we are** Kenaidan is an employee-owned general contractor building heavy civil/structural concrete, water works and ICI projects and we're looking to build on our team. We offer exceptional opportunities including **career development** and training through our Kenaidan Centre for Learning and grow from within potential for skilled, motivated...

  • Administrator

    1 month ago


    Mississauga, Canada Bloom Nourishing Body Mind Heart Soul Full time

    **About us** Bloom Nourishing Body Mind Heart Soul is a small business in Mississauga, ON L5B 3E2. We are professional and agile. Our work environment includes: - Modern office setting Overview: We are seeking a highly organized and detail-oriented Administrator to join our team. As an Administrator, you will be responsible for providing administrative...


  • Mississauga, Canada ACHEV Full time

    **SUMMARY**:Reporting to the LATS Project Coordinator, the administrative assistant will provide courteous and timely support services to the project with excellent administrative skills, strong sense of ownership, and effective communication. The administrative assistant plays a key support role in pilot testing. The position requires flexibility,...


  • Mississauga, Canada GIGG EXPRESS INC Full time

    **Title: Workshop Admin** **Pay: $17.00 - $18.00 hour** **Shift: Flexibility required to do any shift** **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop environment for the supporting roles, ensuring that...


  • Mississauga, Canada Classic Displays Full time

    Company Overview: Classic Displays is a leading provider of high quality site furniture and holiday display solutions. We specialize in designing and manufacturing products that enhance outdoor spaces and create memorable holiday experiences for our clients - municipalities, BIA's, festivals, corporate partners and property managers. Position...


  • Mississauga, Canada GIGG EXPRESS INC Full time

    **Title: Workshop Admin** **Pay: $17 - 18/hr (Based on experience)** **Shift: Flexibility required to do any shift** **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop environment for the supporting roles,...


  • Mississauga, Canada STRABAG Inc. Full time

    STRABAG Inc. is a subsidiary of STRABAG SE, a European-based technology group for construction services. STRABAG Inc. has extensive experience in large-scale underground hard and soft ground construction projects. We provide expertise in ground engineering and tunnel excavation with qualified personnel. **Job Summary**: The payroll administrator will be...


  • Mississauga, Canada REEF Full time

    REEF is currently looking for a Parking Site Supervisor to work at our TORONTO location. Who You'll Work For REEF transforms Urban Spaces into Community hubs that create jobs and bring new goods, services and experiences to the neighborhood. With an ecosystem of 5,000 locations and a team that's over 15,000 strong, REEF is the largest operator of parking...