Executive Assistant

2 weeks ago

Vancouver, Canada CIBC Full time

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit

What you'll be doing
- At CIBC we enable the work environment most optimal for you to thrive in your role. You'll have the flexibility to manage your work activities within a hybrid work arrangement where you'll spend 1-3 days per week on-site, while other days will be remote._

How you’ll succeed- Calendar management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.- Travel arrangement & expense reporting - Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arranges group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.- Professional support - Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.- Administrative duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any team or annual events, under guidance of SVP/VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions.

Who you are- You’re an experienced administrative professional. You have at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.- You’re a strong communicator. You have excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.- You’re digitally proficient. You have a strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.- You know that details matter. You notice things that others do not. Your critical thinking skills help to inform your decision making.- Values matter to you. You bring your real self to work, and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.- We work to recognize you in meaningful, personalized ways including a competitive compensation, a banking benefit*, wellbeing support and additional offers such as employee and family assistance programs and MomentMakers, our social, points-based recognition program.- Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
- Subject to program terms and conditions

What you need to knowYou need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit

Expected End Date

2025-03-28

Job Location

Vancouver-400 Burrard St, 6th

Employment Type

Temporary (Fixed Term)

Weekly Hours

37.5

**Skills**:
Accountability, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Report Analysis, Taking Initiative, Travel Coordination

  • Executive Assistant

    Found in: Appcast CA A2 P - 1 week ago

    Vancouver, Canada Simpson Associates Full time

    Are you interested in discussing an opportunity to serve as an Executive Assistant at one of the oldest organizations in the Vancouver area? Our client’s unwavering commitment to excellence and customer service has made them a cornerstone in the communities they serve. Based in the Burnaby area, this organization has been growing and expanding across...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Simpson Associates Full time

    Are you interested in discussing an opportunity to serve as an Executive Assistant at one of the oldest organizations in the Vancouver area? Our client’s unwavering commitment to excellence and customer service has made them a cornerstone in the communities they serve. Based in the Burnaby area, this organization has been growing and expanding across...

  • Executive Assistant

    7 days ago

    Vancouver, Canada Simpson Associates Full time

    Are you interested in discussing an opportunity to serve as an Executive Assistant at one of the oldest organizations in the Vancouver area? Our client’s unwavering commitment to excellence and customer service has made them a cornerstone in the communities they serve. Based in the Burnaby area, this organization has been growing and expanding across...

  • Executive Assistant

    7 days ago

    Vancouver, Canada Simpson Associates Full time

    Are you interested in discussing an opportunity to serve as an Executive Assistant at one of the oldest organizations in the Vancouver area? Our client’s unwavering commitment to excellence and customer service has made them a cornerstone in the communities they serve. Based in the Burnaby area, this organization has been growing and expanding across...

  • Executive Assistant

    Found in: beBee jobs CA - 3 days ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    Found in: beBee jobs CA - 1 week ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Executive Assistant Job ID: FE Location: Vancouver, BC Overview:Reporting to the Executive Director- Legal, the incumbent is responsible for providing administrative support to the Executive Director, Legal and Procurement business units. What you will be doing:Working with minimal direction and exercising strong initiative, judgment and...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Simpson Associates Full time

    Are you interested in discussing an opportunity to serve as an Executive Assistant at one of the oldest organizations in the Vancouver area? Our client’s unwavering commitment to excellence and customer service has made them a cornerstone in the communities they serve.Based in the Burnaby area, this organization has been growing and expanding across Canada...

  • Executive Assistant

    Found in: beBee jobs CA - 2 weeks ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am - 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    Found in: Appcast CA A2 P - 7 days ago

    Vancouver, Canada Simpson Associates Full time

    Are you interested in discussing an opportunity to serve as an Executive Assistant at one of the oldest organizations in the Vancouver area? Our client’s unwavering commitment to excellence and customer service has made them a cornerstone in the communities they serve.Based in the Burnaby area, this organization has been growing and expanding across Canada...

  • Executive Assistant

    Found in: Whatjobs CA C2 - 7 days ago

    Vancouver, Canada Simpson Associates Full time

    Are you interested in discussing an opportunity to serve as an Executive Assistant at one of the oldest organizations in the Vancouver area? Our client’s unwavering commitment to excellence and customer service has made them a cornerstone in the communities they serve. Based in the Burnaby area, this organization has been growing and expanding across...

  • Executive Assistant

    Found in: Appcast CA C2 Glassdoor - 1 week ago

    Vancouver, Canada Simpson Associates Full time

    Are you interested in discussing an opportunity to serve as an Executive Assistant at one of the oldest organizations in the Vancouver area? Our client’s unwavering commitment to excellence and customer service has made them a cornerstone in the communities they serve.Based in the Burnaby area, this organization has been growing and expanding across Canada...

  • Executive Assistant

    1 week ago

    Vancouver, Canada New Miles Immigration, Recruitment & Consulting Services Full time

    Phoenix Travel Ltd., founded over two decades ago, has established itself as a reputable travel service provider. The company is regulated by Consumer Protection BC and is a member of the Association of Canadian Travel Agencies. Additionally, it holds licenses with both the Air Transport Association of Canada and the International Air Transport Association....

  • Executive Assistant

    Found in: Appcast CA A2 P - 1 week ago

    Vancouver, Canada Altis Recruitment Full time

    Altis is thrilled to announce our partnership with a leading not for profit organization in Canada. We are seeking an Executive Assistant who will be crucial in supporting the executive team. This position is responsible for managing administrative duties, facilitating communications, and ensuring efficient day-to-day operations. Responsibilities Provide...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Altis Recruitment Full time

    Altis is thrilled to announce our partnership with a leading not for profit organization in Canada. We are seeking an Executive Assistant who will be crucial in supporting the executive team. This position is responsible for managing administrative duties, facilitating communications, and ensuring efficient day-to-day operations. Responsibilities Provide...

  • Executive Assistant

    7 days ago

    Vancouver, Canada Altis Recruitment Full time

    Altis is thrilled to announce our partnership with a leading not for profit organization in Canada. We are seeking an Executive Assistant who will be crucial in supporting the executive team. This position is responsible for managing administrative duties, facilitating communications, and ensuring efficient day-to-day operations. Responsibilities Provide...

  • Executive Assistant

    7 days ago

    Vancouver, Canada Altis Recruitment Full time

    Altis is thrilled to announce our partnership with a leading not for profit organization in Canada. We are seeking an Executive Assistant who will be crucial in supporting the executive team. This position is responsible for managing administrative duties, facilitating communications, and ensuring efficient day-to-day operations. Responsibilities Provide...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Altis Recruitment Full time

    Altis is thrilled to announce our partnership with a leading not for profit organization in Canada. We are seeking anExecutive Assistantwho will be crucial in supporting the executive team. This position is responsible for managing administrative duties, facilitating communications, and ensuring efficient day-to-day operations.ResponsibilitiesProvide...

  • Executive Assistant

    Found in: Appcast CA A2 P - 1 week ago

    Vancouver, Canada Expert Recruiters Inc. Full time

    Executive Assistant - Bilingual in French and English Our client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team. What Your Impact Will Be Reporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of information...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Expert Recruiters Inc. Full time

    Executive Assistant - Bilingual in French and English Our client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team. What Your Impact Will Be Reporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of information...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Expert Recruiters Inc. Full time

    Executive Assistant - Bilingual in French and EnglishOur client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team.What Your Impact Will Be Reporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of information and...