Business Administrator

1 month ago

Halifax, Canada Eckler Ltd. Full time

**Recognized as one of Canada’s Most Admired Corporate Cultures, at Eckler, we know it’s our people who make us great at what we do. Come join our team**

We are looking to add a Business Administrator to join our Halifax office. We need someone who is highly motivated, has a fine eye for detail, can juggle multiple tasks and take initiative to proactively tackle projects. The Business Administrator will manage the administrative needs and support our office.

**Responsibilities**:

- Assist with the preparation and finalization (formatting and proofing) of correspondence, reports and other communications in word, PowerPoint or other media as required internally and externally using Eckler brand guidelines and standards
- Assist when required with data entry and review, record reconciliations
- Assist with the preparation of invoices as required
- Assist with planning and execution of events and special projects as required
- Greet incoming guests and answer telephone calls when required
- Scanning and filing incoming mail; mailing/courier of outgoing documents
- Scanning documents for distribution and electronic storing
- Assist with preparation of staff expense claims
- Maintain contact information for the office’s client and prospect list, including, but not limited to ensuring consent related to the Canadian Anti-Spam Legislation
- Coordinate and arrange on
- and off-site client and team meetings and events including logistics
- Provide support when required to manage office supplies and equipment
- Provide support on an ongoing and as needed basis to all office staff during deadlines and busy periods to keep the office running efficiently
- Work closely with, and provide support to, other members of the administrative team
- Work on special projects as needed

**What we’re looking for**:

- Strong verbal and written communication skills
- Advanced skills in Microsoft Office 365 (Word, Outlook, Excel, PowerPoint) and Adobe products
- Confident working independently and taking pride and ownership in tasks
- Strong project management skills
- Outstanding interpersonal skills
- Values teamwork, client service and quality in detailed work
- Strong attention to detail
- Ability to manage multiple competing priorities
- Ability to interpret and make decisions in accordance with prescribed procedures and practices
- Discretion and tact when dealing with confidential information

**Nice to have**:

- Prior working experience at a professional services firm
- Office Administration diploma or other relevant education
- Bilingual (English/French)
- Familiarity with setting up and hosting Zoom meetings

**Who we are**:
Eckler is Canada’s largest independent actuarial consulting firm. Our purpose is to care and to do right by people so that together we can achieve a brighter, more secure future. Based in Canada and the Caribbean, we’re a team of committed and highly skilled professionals consulting in the areas of pension, retirement, financial wellness, investment, group benefits, insurance, compensation, communication, and technology consulting. Owned and operated by its active Principals, the company has earned a reputation for service continuity and high professional standards. Eckler is a founding member of Abelica Global - an international alliance of independent actuarial and consulting firms operating in over 20 countries.

We thank all applicants for their interest, but only those selected for the short list will be contacted.

**Salary**: $14.50-$20.00 per hour

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Halifax, NS B3J 3R7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you legally eligible to work in Canada? (Yes or No)

Work Location: In person

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