Distance Education Secretary

**Current Shift**:8:00am
- 3:30pm Monday to Friday (includes 1/2 hour unpaid lunch). 12 months per year.

Schedule may be flexible based on the needs of the school.

**Pay Rate**:$23.86

**End Date**:August 31, 2023

**JOB DESCRIPTION**

**POSITION**

Distance Education Secretary

**SUMMARY**

Under limited direction of the School Administrator or Administrative Assistant, provides office administrative support for one or more school departments.

**DUTIES**
- Completes registration processes, records requests, confirms information and creates files using the Student Information Systems and Learning Management Systems
- Generates reports, assists with data collection and completes letters
- Manages student information and course resources, maintains electronic and physical files, scans and copies materials and documents, and processes student resource requests
- Submits reports to institutions and students on withdrawal processes using the School and Ministry databases
- Coordinates tests, both in-house and for other institutions and provides support for provincial exams
- Coordinates school billing (tuition for courses, etc.)
- Coordinates payment processes (e.g. student deposits/tuition, banking reports, petty cash requests, etc.)
- Provides administrative support:
◦ Assists administrators, counsellors and teachers with clerical support as required, including letters, filing, course development support, etc.

◦ Maintains handbooks

◦ Creates contact lists

◦ Creates master forms

◦ Maintains the events calendars

◦ Assists in production of course development resources

◦ Assists counsellors with grad checks and student learning plans

◦ Assists with photocopier maintenance, including contacting the supplier
- Attends on-site clerical and other staff meetings as required and records minutes
- Performs other assigned duties that are within the area of knowledge and skills required by
the job description._

**QUALIFICATIONS**
- Grade 12 education
- One year related experience
- Minimum word processing speed 50 W.P.M.
- Working knowledge of general office procedures
- Working knowledge of the BC Graduation Requirements
- Working knowledge of Ministry requirements for 1701 and SADE data collection and school/district/ministry reporting procedures
- Working knowledge of electronic information systems (Student Information Systems and DL Learning Management Systems)
- Working knowledge of hardware/software required for school information and reporting processes
- Or equivalent combination of training and experience._

**DESIRABLE SKILLS**
- Knowledge of Distance Education procedures
- Demonstrated effective communication skills

**Salary**: $23.86 per hour

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- On-site parking

Schedule:

- Day shift
- No weekends

Ability to commute/relocate:

- Royal Oak, BC: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2023-02-22
Expected start date: 2023-02-27