Administrative Coordinator, Oncology R&d
3 weeks ago
**Administrative Coordinator, Oncology R&D**
**Mississauga, Canada (hybrid work
- an average of 3 days/week in office)**
At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation - ultimately providing employees with the opportunity to work across teams, functions and even the globe.
Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.
Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place to work. We know the health of people, the planet and our business are interconnected which is why we’re taking ambitious action to tackle some of the biggest challenges of our time, from climate change to access to healthcare and disease prevention.
**ONCOLOGY R&D**
Within Oncology R&D, we are empowered to be bold, take calculated risks, and use our intelligence and courage to always follow the science. This approach has enabled us to successfully deliver 7 new Oncology medicines in as many years.
It is the breadth and strength of our innovative pipeline that offers both security and stability. And with the goal to deliver 6 new molecular entities by 2025, it’s up to each of us to keep pushing our industry-leading Oncology pipeline forward and build the future.
**What you’ll do**
As the Administrative Coordinator for ORD COO, you will provide PA support to some members of the ORD COO Leadership team, as well as fulfilling a pivotal role for administrative and project coordination activities across all ORD COO teams. This is a senior administrative role and requires a calm and professional approach. You will represent COO leaders with high-profile internal and external stakeholders and be accustomed to working at an AZ SET-1 level or similar.
You will work closely with the PA to Oncology R&D COO and Director BPO, both based in Cambridge UK. This includes supporting the ORD Chief Operating Officer directly during periods of PA absence, including all activities associated with managing time, travel, priorities and schedule.
You will also support the Strategy Lead and the Director BPO for COO to ensure all strategic, critical business processes and meetings are supported in an efficient and timely way. This will include proactivity, exercising judgement in determining priorities, decision making to levels appropriate to the role career level and be expected to work independently to progress activities to conclusion.
**Regular Activities**:
- Pro-actively handle highly complex meeting scheduling, working with multiple senior stakeholders and their teams
- Handle multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences
- Responsible for onboarding new starters by collaborating closely with NEO team/Line Managers to ensure ordering and provision of equipment in time for their induction day
- Play a key role in ensuring the COO induction and onboarding materials, COO organisation charts and distribution lists are accurate, updated and published
- Coordinate department trainings, offsite events for leadership teams, and all hands meetings, social and other events, in collaboration with the PA to COO and BPO to COO
- File expense reports and supply orders with accuracy and efficiency for team members, including follow-through to ensure that appropriate and timely actions are taken
- Effectively coordinate and collaborate with other Administrative Assistants within AZ on cross-functional and cross-organizational meetings / events / processes, including across multiple international time zones
- Establish and maintain a robust professional network across COO administrative teams in the US and Cambridge to facilitate effective working and build the ORD COO presence and reputation
- Effectively lead special projects and other duties as assigned
- Independently and pro-actively resolve administrative requests
- Use business understanding to contribute and propose improvements to existing processes and new processes when appropriate
**Essential for the role**
- 5 plus years of administrative and PA experience, supporting senior leaders
- Bachelor’s degree preferred
- Demonstrated experience working in an autonomous capacity with mínimal supervision whilst successfully delivering to target
- Solid understanding of working within a complex global organization
- Be experienced in handling highly confidential and sensitive information
- General knowledge and understanding of company policies and procedures and t
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