Administrative Support, Campus Services

4 weeks ago

Edmonton, Canada University of Alberta Full time

**VFO Administrative Services**:

- Competition No.

**S100352657**
- Posting Date

**Feb 29, 2024**
- Closing Date

**Mar 14, 2024**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$44,016 to $58,952 per year**
- Grade

**06**
- Hours

**35.00**

This position is a part of the Non-Academic Staff Association (NASA).

This position has an end date of September 2, 2025 and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location - **This role is in-person. Work primarily takes place at North Campus, Edmonton.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department**

Facilities and Operations is a diverse portfolio responsible for a range of essential services and work across our five campuses. From managing capital construction and renovations, providing utilities and energy management, to delivering student and campus services, Facilities and Operations works behind the scenes to make the university a great place to study, learn and work.

**Position**

The primary duties of the Administrative Support is to support the activities and roles of the Facilities and Operations team members. In this role, the Administrative Support is expected to assist in managing collaborative and participative processes in the department. As a position within the shared administrative services model, this position provides mid-level administrative support to business units within Facilities & Operations and provides administrative backup support to the team members within Administrative Services. There is significant interaction with guests, various departments throughout the portfolio as well as external partners and stakeholders.

**Duties**
- Coordinates meetings and events, including preparation of materials, venue arrangements, and liaising with external service providers
- Provides comprehensive support in drafting documents, communications, presentations, and maintaining records, while ensuring documents meet professional standards and reflect departmental competence
- Organizes and enters information into various computer programs, maintains central filing, and processes incoming information
- Adheres to University and portfolio policies and procedures, completes PeopleSoft queries, and tracks team spending
- Screens and prioritizes incoming client communications, addresses inquiries, and provides lockout services
- Collaborates with other administrative staff, attends workshops and meetings, and provides backup support as required

**Qualifications**
- High School Diploma, supplemented by secretarial/administrative and computer courses
- Minimum of 2 years of related experience, preferably in a post-secondary environment
- Strong skills in various Microsoft Office and other office software that can include Word, Excel, PowerPoint, Google Suite, etc.
- Ability to work in a fast paced, high volume environment

**How to Apply**

**We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

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