Administrative Assistant

3 weeks ago

Vancouver, Canada The Salvation Army Full time

The Administrative Assistant provides centralized reception and clerical assistance in the Southview office. This role encompasses various duties and responsibilities in keeping with the standards of Southview Heights & Terrace.

**KEY RESPONSIBILITIES**:

- Performs all duties associated with reception including assisting residents with enquiries and directing them to appropriate personnel and greeting and directing visitors.
- Drafts and types correspondence (e.g., letters dealing with administrative issues, acknowledgements); checks typing for accuracy, sorts and prioritizes administrative assignments within general guidelines; researches and responds to difficult enquiries on behalf of the supervisor
- May build and maintain databases (e.g., contact lists, inventory, Terrace waitlist, etc.)
- Uses word processing for routine documentation such as forms, letters, memos, and keeps records; checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines
- Maintains input into the Salvation Army Management Information System - S.A.M.I.S.
- Schedules Guest Suite reservations/bookings and arranges payment as required.
- Opens and distributes incoming mail and processes outgoing mail including materials of a confidential nature; receives parcel(s) and distributes to the appropriate person(s)
- Orders all stationery supplies and maintains adequate office supplies and other supplies as needed (e.g., kitchen or lunchroom supplies); arranges for maintenance of office equipment
- Maintains system for invoices, petty cash, cheque requests, donations, meal tickets, etc.
- Handles and reconciles petty cash and writes receipts for donors
- Provides information regarding Southview Terrace and leads tours when requested.
- Performs other duties as assigned
- Communication skills; effective time management; respect for others; initiative and enthusiasm; professional appearance and conduct.
- Works in cooperation with others to ensure services are delivered effectively.
- Ability to multi-task in a busy environment.

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:
**Education, Qualifications and Certifications**:

- Some post-secondary education
- Current negative TB test
- Able to pass a Criminal Record check

**Experience and Skilled Knowledge Requirements**
- At least one year of administrative/secretarial related experience
- Experience dealing with Microsoft products including Word, Excel, Outlook, PowerPoint, etc., other office equipment and tools

**Skills and Capabilities (examples provided below)**:

- Attention to detail, problem solving and analytical skills.
- Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
- Strong organizational skills
- A heart and disposition for working with seniors

Published

May 10, 2024

Location

Vancouver, BC

Job Type

Temporary

Competition #

Temp-AA

Ministry Unit/Dept:
Southview Heights & Terrace

Salary Range:
$22.32 per hour

Address:
7252 Kerr Street

Posting Expires:
June 7, 2024

Applications Accepted By:

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