Jp#44-24as Poa Administrative Clerk

3 days ago

St Thomas, Canada County of Elgin Full time

Provincial Offences Administrative Clerk

**Posting Date**: February 9, 2024

The Elgin County Provincial Offences Administration (POA) office has a vacancy available for a Full-Time Bilingual (French/English) Provincial Offences Administrative Clerk. Reporting to the Manager of Court Services the incumbent will provide administrative and front-line bilingual customer service support for the Provincial Offences Court.

**Key Responsibilities**:

- Respond to requests and inquiries from the general public
- Collect fine revenue, data entry into the ICON system
- Prepare appeal documents, transfer information on ICON to Ontario Court of Justice (OCJ), receive papers back from OCJ upon completion by Court, input decision into ICON, and continue to process as stated by Court
- Process copy requests for MTO/DFCC
- Prepare and maintain the Courtroom for proceedings
- Open and close Court, read charges, endorse information and prepare paperwork for signing by Justice of the Peace
- Arrange for interpreters
- As trial coordinator, prepare dockets, provide Court dates, send out notices of trial, maintain court files, master plan, Court schedules and keep in close contact with Provincial and Municipal Prosecutors and police agencies
- Transcribe Court proceedings as required by stakeholders
- Close bank, prepare bank deposits for Finance Department.

What can you expect as an employee?
- 35 hours per week (8:30am to 4:30pm with flexibility as needed)
- Competitive compensation: $63,273.85 to $74,014.83 ($34.76 to $40.66 per hour)
- Comprehensive Benefit Package & OMERS Pension Plan
- Employee & Family Assistance Program (Homewood Health)

**Qualifications**:

- Excellent communication skills in French and English
- Community College diploma and/or relevant education and experience
- Computer proficiency in MS Office; system knowledge in ICON and CAMS
- Familiar with Provincial Offences Court administration procedures
- Knowledge of Provincial Offences Act and Regulations and preparing Court documents and Court transcripts
- Clerk/Monitor/Moderator and virtual meeting platform
- Customer Service in a high-pressure environment.
- Strong interpersonal skills combined with excellent written/verbal communication skills.

**Closing Date**: Friday February 23, 2024 at 4:30pm

Personal information for this position is collected under the authority of the Municipal Act, S.O. 2001, as amended. Only those applicants selected for an interview will be contacted. The County of Elgin is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

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