Executive Secretary

**INTERNAL AND EXTERNAL POSTING**

**Priority will be given to qualified Cree Beneficiaries**

**NATURE OF WORK**

Under the supervision of the Director of Education Services, the principal and customary work of the employee in this class of employment consists of performing the tasks of Executive Secretary.

**CHARACTERISTIC FUNCTIONS**:
In addition to the characteristic functions of a secretary, the executive secretary forwards the personal mail and important correspondence. Does, on his own initiative, all the current correspondence; this comprises the research, gathering and ordering of the information to be included in the reports and the mailing.

Assists in the execution of certain clerical duties and is responsible for replying to questions within his competence to and for his supervisor. This person keeps his supervisor’s calendar up to date and sets up appointments.

Organizes and prepares material for meetings and when necessary, attends meetings and writes up reports.
- In certain instances, supervises the work of office employees and trains new personnel, distributes work and verifies the work._
- If need be, performs any other related tasks._

**REQUIRED QUALIFICATIONS**:

- Completion of the Secondary V level with appropriate option, or hold a diploma or certificate of studies, which the equivalency is recognized by the competent authority._
- At least four (4) years of relevant experience are required._
- To have knowledge of computers, Microsoft Office Software, the setting up of texts and the use of photocopiers._
- To have sufficient knowledge of the methods and practices used in running an office;_
- Fluency in English is required._
- Cree language is required._
- French language is considered an asset._

**EMPLOYMENT CONDITIONS**

Regular Full-Time

35 hours/week

**BEGINNING OF EMPLOYMENT**
- As soon as possible._