Governance Coordinator

2 weeks ago

Toronto, Canada The College of Physicians and Surgeons of Ontario Full time

Reporting to the Manager of Governance, the Governance Coordinator plays a central role in supporting CPSO’s governance functions and at its core monitors and manages the recruitment and appointment process for CPSO Council and Committees and supports Public Member appointments and reimbursement. With a current focus on governance modernization, this position will also support the development of resources and the implementation of new tools that reflect best practices in governance. We’re looking for someone who can see the big picture while executing detail-oriented work and who has an ability to anticipate and plan for future needs and deadlines.

**Responsibilities**:

- Monitor and support the CPSO Council Election and Committee appointments process:

- Maintain and monitor all Committee member appointments and coordinate with program areas to identify future needs;
- Act as first point of contact for all prospective Council and Committee Members; and
- Undertake many of the above activities in coordination with other members of the Governance Office and Senior Corporate Counsel.
- Liaise with the Public Appointments Secretariat and the Health Board Secretariat to ensure we are meeting our quorum requirements with respect to public member appointments
- Support public members with completing their expense claims in compliance with Health Board Secretariat requirements
- Provide operational support and meeting management relating to Governance Committee, Executive Committee, and Council working in tandem with the Council Administrator:

- Coordinate with IT and Council Administrator to ensure proper technical and operational function of all meetings (e.g., meeting logistics, coordination of slide decks & motions, providing back-up technical support, etc.);
- Coordinate with and support guest speakers, meeting observers, and other attendees.
- Provide and/or coordinate ongoing projects related to governance functions of CPSO:

- Provide operational support to Executive and Governance Committee elections processes;
- Support the selection of Council Award recipients via the Executive Committee, liaise with award recipients, and coordinate awards ceremony;
- Provide support on ad hoc projects on an as needed basis.

**Qualifications**:

- Completion of relevant Bachelor’s degree (for example, in a health or business-related field) and/or equivalent and relevant working experience.
- Excellent oral and written communication skills.
- Ability to communicate with a high degree of professionalism, tact, sensitivity, and confidentiality.
- Experience in project management, including event planning.
- Superior attention to detail and ability to see the bigger picture.
- Proven ability to balance competing priorities with a mix of long and short-term projects.
- Independent self-starter, who is able and willing to take initiative.
- Proficiency in Office 365 tools including meeting management via Microsoft Teams.
- Flexibility to work outside of the typical 9am-5pm hours may be required.
- Equity/diversity/inclusion training would be an asset.
- Previous experience working with a Board is an asset.

**Note**: It is a fundamental requirement of employment with CPSO that employees reside in Ontario and can attend the College office as required. Must be able to provide proof of double vaccination.

**Work environment**: Hybrid, remote work with in-office attendance one day per week and/or more as needed.

**Application Procedure**:

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