Receptionist - Victoria
1 day ago
Coast Claims Insurance Services is a fully independent adjusting firm, based in British Columbia and Alberta with its roots on Vancouver Island.
Our receptionist is responsible for a wide variety of clerical office duties in support of company administration. Includes coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, and scheduling appointments.
**Key responsibilities **include but are not limited to the following**:
- Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
- Type forms, letters, reports, and memos as necessary.
- Receive and distribute all forms of paper correspondence.
- Organize, maintain, and coordinate office records and files in their proper locations.
- Where necessary, assist in compiling data for various reports.
- Arrange and book meetings in boardrooms
- As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
- Provide information to staff and/or clients about special activities.
- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Maintain the reception in a tidy and presentable manner.
- Accept and monitor inbound shipments as necessary.
**What you bring to the team**
- Strong knowledge of general office procedures
- Superior typing and dictatyping
- Able to write simple correspondence, including memos, letters, etc.
- General mathematical skills.
- Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
- Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
- Able to maintain filing systems and basic databases.
- Excellent analytical and problem solving skills.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Strong customer service orientation.
- Strong administrative and clerical skills.
- Ability to multitask and prioritize
**What Coast Claims has to offer**
- Cost of living increase
- Benefits packages including medical, dental, and vision
- Company matched RRSP’s
- 6 Paid sick days annually
- Work/Life Balance
- Engagement events
- Office hours are Monday to Friday, 8:30 to 5:00
- Coast Claims prioritize diversity while we thank all applicants for their interest in this opportunity, we will only be in direct contact with those applicants who are selected for an interview._
-
Victoria, Canada 123Dentist Full timeThe team at **Downtown dental Victoria **located in **Victoria, British Columbia** are looking for a passionate, hard-working **Dental Receptionist** on a **full-time basis.** The ideal Dental Receptionist is someone who enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and ensure the practice runs...
-
Full Time RDH
3 days ago
Victoria, Canada Sport-Hotel Victoria Gstaad AG Full timeYour Tooth Fairy places Dentists, Dental Hygienists, Dental Assistants, and Dental Receptionists across Canada. We provide a talented team of professionals to ensure each office can continue to provide excellent patient care.Further details about the Dental Office associated with each available position will be communicated with successful...
-
Full Time RDH
2 days ago
Victoria, Canada Sport-Hotel Victoria Gstaad AG Full timeYour Tooth Fairy places Dentists, Dental Hygienists, Dental Assistants, and Dental Receptionists across Canada. We provide a talented team of professionals to ensure each office can continue to provide excellent patient care.Further details about the Dental Office associated with each available position will be communicated with successful...
-
(Immediate Start) Full Time RDH
2 days ago
Victoria, Canada Sport-Hotel Victoria Gstaad AG Full timeYour Tooth Fairy places Dentists, Dental Hygienists, Dental Assistants, and Dental Receptionists across Canada. We provide a talented team of professionals to ensure each office can continue to provide excellent patient care. Further details about the Dental Office associated with each available position will be communicated with successful...
-
Medical Office Assistant/receptionist
1 day ago
Victoria, Canada Good Sleep Health Victoria Full time**Full-time Medical Office Assistant** **Company**: Good Sleep Health Victoria **Location: Building E Unit #215B 3551 Uptown Blvd, Victoria, BC** **Position**: Medical Office Assistant **Schedule**:Monday-Friday (closed weekends/statutory holidays) **Duties**: - Greet and check-in patients, ensuring a positive and welcoming experience - Schedule...
-
Receptionist/administrative Assistant
1 week ago
Victoria, Canada Baker Tilly Canada Full time**Receptionist/Administrative Assistant** **Victoria - Downtown, British Columbia, Canada**: Current Opportunities Receptionist / Administrative Assistant at Baker Tilly Victoria, Downtown Office. Permanent, Full-Time. **Your primary responsibilities will include**: The Receptionist / Administrative Assistant will have: - The ability to communicate with...
-
Receptionist/administrative Assistant
1 week ago
Victoria, Canada Baker Tilly Canada Full time**Receptionist/Administrative Assistant** **Victoria - Westshore, British Columbia, Canada**: Current Opportunities Receptionist / Administrative Assistant at Baker Tilly Victoria, Downtown Office. Permanent, Full-Time. **Your primary responsibilities will include**: The Receptionist / Administrative Assistant will have: - The ability to communicate with...
-
Receptionist
1 day ago
Victoria, Canada Foxy Box Victoria Full time**Job Summary** **Responsibilities**: - Greet and welcome visitors in a friendly and professional manner. - Answer phone calls promptly, directing inquiries to the appropriate personnel while maintaining excellent phone etiquette. - Manage scheduling and appointments, ensuring efficient use of time for both staff and clients. - Perform data entry tasks...
-
Receptionist
5 days ago
Victoria, Canada Harris Dodge Chrysler Jeep Ram Full timeHarris Victoria Dodge is looking to add a receptionist to our team at our new location in Langford! In this position the receptionist greets and directs visitors, answers telephone calls, takes and relays messages, and performs other administrative duties while maintaining confidentiality. This position will also support the accounting department if...
-
Dental Receptionist
7 days ago
Victoria, Canada Goldstream Dental Clinic Full timeWe are a family oriented dental office looking for full-time / part - time Dental receptionist. As our present receptionist has to move, due to family issues. We are a general dentistry practice focused on providing high quality dental services to all of our patients while maintaining a fun and safe environment for all. Previous experience in Dental...
-
Veterinary Receptionist
1 day ago
Victoria, Canada James Bay Veterinary Clinic Full timeThis is a 10 hour shift, 4 days a week. **Role responsibilities** - Greeting clients who walk in and creating a welcoming environment - Administrative tasks - Conflict resolution - Processing bills and payments **Qualifications** - Adaptability and ability to multitask and prioritize tasks efficiently - High communication skills - Warm, friendly, kind...
-
Dental Receptionist
1 week ago
Victoria, Canada Hunter and King Dentistry Full time**Dental Receptionist Job Description** We are looking to hire a personable dental receptionist to ensure that dental patients’ appointments are appropriately scheduled, rescheduled, or canceled, depending on the needs of the patients. The dental receptionist’s responsibilities include entering patient information onto our data system, answering...
-
Dental Receptionist
7 days ago
Victoria, Canada Hunter and King Dentistry Full time**Dental Receptionist Job Description** We are looking to hire a personable dental receptionist to ensure that dental patients’ appointments are appropriately scheduled, rescheduled, or canceled, depending on the needs of the patients. The dental receptionist’s responsibilities include entering patient information onto our data system, answering...
-
Veterinary Receptionist
5 days ago
Victoria, Canada Kindred Spirits Veterinary Hospital Full timeSeeking veterinary receptionist to join our independently owned practice! We are looking for the right person and ‘spirit’ to add to our team, one who has experience working in a high volume/paced environment. As our first line of contact to our clients we hope to find someone who is confident in their customer service skills. Other skills that are...
-
Dental Receptionist
4 hours ago
Victoria, Canada Bakerview Dental Full timeDuties: - Greet and welcome patients as they arrive at the dental office - Answer phone calls and schedule appointments for patients - Manage patient records and update information as necessary - Verify insurance coverage and process insurance claims - Assist with billing and payment collection - Maintain cleanliness and organization of the reception...
-
Administrative Assistant
4 hours ago
Victoria, Canada Premiere Verbatim Reporting Full time**Job Description - IN OFFICE ONLY - Victoria BC** Busy downtown company in the legal services sector is looking for a receptionist/admin assistant with strong interpersonal and communication skills. This is a fast-paced position requiring highly proficient computer and time management skills. Office hours are Monday to Friday 8 a.m. to 5 p.m. This...
-
Receptionist/administrative Assistant
3 hours ago
Victoria, Canada Quadra Legal Centre Full timeQuadra Legal Centre located in Quadra Village, Victoria, British Columbia is looking for a full-time receptionist to join our team. We are a small law firm with three lawyers, one paralegal, and three legal assistants with a flawless reputation for delivering outstanding legal services to the community for over 30 years. The receptionist role includes...
-
Administrative Assistant Victoria, Bc
3 hours ago
Victoria, Canada Van Isle Glass Full time**About us**: **Van Isle Glass** We are Lower Vancouver Island’s premier destination for auto glass repair, windshield replacement, rock chip repair, residential & commercial glass since 1998. We are a locally-owned and operated family business conveniently located in the heart of Langford, and just a 20-minute drive from downtown Victoria. As a locally...
-
Receptionist/administrative Assistant
2 hours ago
Victoria, Canada Victoria General Marine Full timeMarina office seeks personable qualified individual for reception position. Answering phones, processing debit transactions, data entry, filing, general office skills. Experience with Sage a plus. Flexible position and hours. Fun and beautiful place to work. **Salary**: $18.00-$22.00 per hour **Benefits**: - On-site parking Flexible Language...
-
Receptionist/registration Clerk
7 hours ago
Victoria, Canada Victoria Conservatory of Music Full timeClick here to **Hours**: Typically 25-37.5 hours per week, requires a flexible schedule (some evening and Saturday availability, with preference given to someone who can work a Tuesday to Saturday workweek), and the ability to work at both the Victoria and Langford locations. Training will take place primarily at the Victoria location. Hours will normally...