Academic Department Manager

1 day ago

Edmonton, Canada University of Alberta Full time

**Department** Faculty of Medicine & Dentistry - Obstetrics & Gynaecology Dept

**Salary range** $72,625 to $121,041

**Posted date** December 11, 2024

**Closing date** January 10, 2025

**Position Type** Full Time

**Description**:
**_This position is a part of the Association of the Academic Staff of the University of Alberta (AASUA)._**

In accordance with the Administrative and Professional Officer Agreement, this full-time continuing position offers a comprehensive benefits package found on our Benefits Overview page and an annual salary range of $72,625 to $121,041.

**Location** - This role is in-person at the Royal Alexandra Hospital.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Department of Obstetrics and Gynecology**

Reporting to the Academic Department Chair for day-to-day direction with support from the Faculty General Manager, the Academic Department Manager oversees the administrative operations of the Department (Obstetrics & Gynecology (OBGYN) at both the University and Royal Alexandra Hospital sites. In all facets of this role, the Manager endeavors to integrate and advance the University's commitments to equity, diversity, and inclusivity.

The Academic Department Manager (ADM) is accountable for the management of the department's systems and processes, ensuring effective day-to-day operation of the department. The ADM is accountable for managing people, resources, and processes to support teaching, research, and clinical innovation programs within the departments.

**Position Summary**

Specific accountabilities of the ADM in conjunction with the Department Chair include departmental strategic planning; oversight of financial management; philanthropy and donor stewardship in collaboration with the office of advancement, academic program administration; oversight of human resources management; governance; communications; space and facilities management in collaboration with the University and AHS. In addition, this role will be overseeing the implementation and administrative management of the AMHSP - Academic Management arrangement between AHS and FoMD.

As the department is an academic medicine area multidisciplinary in research, teaching, and patient care, the ADM is required to be knowledgeable of policies and practices of the University of Alberta, Alberta Health and Alberta Health Services. The ADM is responsible for the oversight of Department Faculty recruitment and Search and Selection process of faculty, locum and AMHSP physicians. Ensures University faculty selection process and Alberta Health Services recruitment criteria is met when recruiting faculty, locum and AMHSP physicians. The complexity of the department and the ADM position is evidenced by the multiple numbers of contractual reporting stakeholders such as the University, Alberta Health and Alberta Health Services.

**Duties**

Department Operations Manager
- Works with the Service Partner (Finance) to monitor, analyze, forecast, and report on the academic department's financial position.
- In conjunction with the Service Partner (Finance) and Shared Services, oversees the financial transactions across all sources including special grants and contracts. Monitors the purchase of services, equipment and supplies for the academic departments.
- Manages the employee lifecycle (e.g. Letters of Appointment, adding and/or cancelling stipends, retirements, resignations) for the Department's Academic Teaching Staff, Clinical Academic Colleagues, Special Continuing Appointments.
- Oversees the financial aspects of academic human resource administration (e.g. Market Supplements, externally funded Chair programs).
- Compliance in reporting requirements to Alberta Health and Alberta Health Services.
- Establishment of internal financial controls, policies and procedures to ensure compliance with University, Alberta Health, Alberta Health Services and funding agency requirements.
- In conjunction with the Department Chair works alongside the AMHSP Finance Manager, AMHSP Coordinator (HR), HR Partner, Finance Partner and AHS colleagues in a partnership to maintain and manage the AMHSP arrangement.
- Assists Academic Depar

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