Bid Manager

15 hours ago

SaintBrunodeMontarville, Canada ALSTOM Full time

Req ID:409401

**PURPOSE OF THE JOB**:

- Manage the Tender Quality Costs Delivery Performance (QCDP) commitment for no critical or low critical bids.
- Deliver a winning proposal, with a defined scope, accurate QCDP commitments, in a timely manner and within the defined tender budget.

**YOUR RESPONSIBILITES**:

- Pretendering (when relevant):

- Co-ordinate internal activities to identify and understand Customer's needs
- Promote the Company and its product
- Co-ordinate internal activities to influence Customer Specification
- Ensure compliance with applicable Alstom rules & instructions
- PMT-PRO-001, Code of Ethics & Compliance, EHS, Railway Safety, Quality, Project Management Manual (PMM), etc.
- Work in close relationship with Tender Leader and the full tender team including Sub-System bid managers
- Determine the complexity of the tender based on reliable information using criticality matrix
- Build in liaison with the Tender Leader the schedule to prepare the offer
- Prepare & Issue the Instructions for Quotations (IFQ)
- Support Tender Leader in defining bid commercial strategy
- Support T Tender Leader with Partners
- Support Tender Leader to perform Win No Go, Tender Review Meeting (TRM), Tender Transfer Meeting (TTM), Win Loss Analysis (WLA) and consolidation of inputs from Support functions
- Support or act in lieu of Tender Leader for Customer interaction during tender phase (Q&A collection, administrative documentation etc)
- Support Tender Leader to perform the Detailed Requirement Capture (Commercial part)
- Support Tender Leader in the updating of the information in Wall.C
- Manage the budget according to Tender Costs Authorization Process
- Manage the tender team
- Define the bid operational strategy
- Analyze in detail the request for proposal (RFP) and define the bid operational strategy taking into account the commercial strategy defined together with the Tender Leader and Platform
- Obtain market & target prices
- Ensure Product Organization is clearly defined and agreed with Platforms and Region
- Propose the Tender Project Organization and Work Breakdown Structure and have it validated
- Propose the offered solution
- Perform the Detailed Requirement Capture and Issue Contract Data Requirements List
- Agree with the Platform and the Tender Leader how gaps are addressed
- Ensure offered solution compliance versus Customer requirements and internal product strategy; Identify deviations
- Prepare compliance matrix
- Manage QCD optimization (in liaise with Bid Costing Manager if any) and obtain clear commitments from different actors
- Identify, analyze and evaluate QCD gaps & manage the QCD review
- Define interfaces and allocate between actors the cost targets, contractual obligations
- Check, challenge and properly consolidate documented commitments
- Prepare risks & opportunities reviews
- Organize risks reviews and ensure the elaboration of mitigation plan
- Prepare and maintain updated risk & savings registers,
- Prepare the documentation necessary to submit to Customer
- Prepare the technical description of offered solution
- Prepare the technical clause by clause and/or list of derogations
- Prepare the project master schedule
- Prepare the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions
- Prepare administrative documentation upon delegation by Tender Leader
- Keep records of all documentation produced for tender preparation (RFP, Q&A, Presentations, letters, contract) and traceability until contract signature
- Participate to the contract negotiations
- Attend Customer negotiation meetings
- Verify feasibility of evolutions requested versus the offered and approved reference
- Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender
- Ensure that all Customer questions have been answered, in line with commercial strategy
- Review of the final contract documents before contract signature
- Contribute to REX through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy
- Support Project Manager (PM) in Project Review (CPR 0) preparation

**Performance measurements**: (On Time Delivery (OTD), QCD, Sales, Orders, Gross margin, etc.)
- Provide documents in time in compliance with the tender requirements
- Gap between Tender Review Meeting (TRM) and Project Review (CPR0)
- Compliance with Tender cost budget
- Data updated and recorded in Wall.C

**Mandatory**:

- Master’s degree or bachelor degree
- Project/Bid Management background especially on costing, planning & risk management

Knowledge of ALSTOM processes including particularly the “Golden Rules” and E&C compliance

**Competencies & Skills**
- Basic knowledge of offered products and systems
- Sufficient knowledge of financial (rules to build consolidated costs, cash curve, hedging,), contractual (bonds & guarantees,) and legal (obligations, penalties,) aspects t

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