Project Coordinator

4 weeks ago

Richmond Hill, Canada Arcadis Full time

Arcadis is seeking a Project Coordinator - to join our team in Manitoba.

At Arcadis we focus on attracting, retaining and developing people who share our passion and commitment to improve quality of life. In return we offer you the opportunity to transform your world and the world around you, that could be through client work, upskilling yourself, championing equality and inclusion or getting involved in charity work, to name just a few. Our people value different perspectives, they care about the sustainability of our planet and dare to shape the future.

One of our core values is ‘people first’, and supported by our Lovinklaan foundation, we invest in you for the long term, to ensure you reach your full potential. You’ll have the opportunity to own your career and work on industry-defining projects, finding solutions to real challenges that make a difference to people’s lives. You’re encouraged to have a growth mindset and are given the space to develop personally and professionally, building a flexible career that works for you.
**Role description**:
The successful incumbent will be stationed on site and will be reporting to the Project Manager and Site Superintendent. The job duties include but are not limited to: tracking daily project costs/productions and entering them into a cost tracker, producing project documentation (Purchase Orders, Subcontractor agreements, and Etc.), be responsible for processing and reconciliation of subcontractor invoices and completing reports for the Project Manager.
**Role accountabilities**:

- Liaise regularly with project management, sub-contractors, and vendors,
- Assists with the implementation and updates of planning and scheduling systems,
- Coordinate project administrative functions, drawing control, change order control, trade tendering, purchasing, and general office requirements,
- Assists in takeoff quantities, cost estimates (as a secondary duty to project requirements),
- Organizes and maintains project files, records, systems and procedures,
- Continued development and maintenance of existing project cost/manpower forecasting system, including the issuance of monthly reports,
- Assists with the preparation of regular progress reports,
- Managing Client contract communication platform and distributing information requests to groups such as QA oversight, engineering, and field management,
- Organize, attend and prepare the Minutes of Meeting for the Preconstruction Kick Off meetings with subcontractors/ suppliers,
- Aiding in resolving issues and escalating problems as required to appropriate team members,
- Handling sensitive and/or confidential information,
- Proofreading and fact-checking plans and procedures,
- Supporting the Site Superintendent and Project Manager with any other tasks that may arise.

**Qualifications & Experience**:

- Experience in environmental and/or civil earthworks construction projects preferred
- Be able to interpret project drawings
- Exceptional communication, organizational skills, and a commitment to attention to detail in all tasks
- Ability to multitask and prioritize and manage time efficiently to complete tasks
- Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook
- Remain to have flexible schedule to work with project requirements
- Be open to indoor and outdoor work environments
- Must have valid Drivers License
- A minimum of 5 years in Canada to be able to complete the Federal Background check

Why Become an Arcadian?
Our work with clients has a direct impact on people’s lives and on the planet. We make moving, living and belonging in cities safer, more resilient and more sustainable. By partnering with our clients as responsible custodians of our earth's resources, we can create a sustainable planet.
We continue to think of new ways to make positive impacts and create better experiences for people; data driven and digital solutions have become part of the Arcadis DNA. Working together with clients and using techniques like design thinking, we can get to the heart of our clients’ most pressing challenges and work together to solve them.

As a global business, we have committed to support five of the UN’s Sustainable Development Goals to ensure that our projects contribute to a better and more sustainable future for all. But it’s not just the work that we do on client projects that benefits communities and our planet. As a global business, we are committed to making a positive impact to society by supporting local communities where we operate.

To help protect our planet, we monitor and measure non-financial information to inform business decisions and reduce our own environmental impact as part of our commitment to be net zero carbon as a global company by 2030.

Our Commitment to Equality, Diversity, Inclusion & Belonging:
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions

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