Coordinator, Research Funds Services
2 weeks ago
BC Cancer
Vancouver, BC
Reporting to Administrator, Research Business Operations, the Coordinator, Research Funds Services provides research financial reporting and administration on assigned grant funded programs. The responsibilities include monitoring research projects and research grant budgets, coordinating the development and submission of research financial reports, liaising with PHSA restricted funds finance team to ensure grants financial information is accurately maintained, monitoring and tracking receipts and disbursements and assisting with the management, allocation and coordination of research funds among Partners and Stakeholders.
What you'll do
Monitor research expenditures and reviews and analyzes research financial information of assigned grant funded programs for the Administrator, Research Business Operations, and Research Project Managers to assist with planning budgets. This includes pulling appropriate research general ledger accounting information, performing review of research accounts and classifying financial information for reporting, invoicing and budgeting purposes.
Ensure research budgets remain within allowable spending limits by tracking and monitoring receipts, disbursements and expenses of general accounts.
Investigate and identify errors/discrepancies and create journal entries to correct accounting records and maintain research financial information integrity.
Prepare and review research purchase orders and expense claims to ensure applicability and correct expense coding. Verify appropriate back-up provided and ensures compliance with PHSA policy as well as external funding agency policies. Identifies/determines if expense claim is allowable and makes suggestions on alternative options, if necessary. Follows up with vendors on outstanding credits or erroneous billing as well as cheque payment requests and facilitates payment options by ensuring that required information is obtained (cheque payment, wire transfer, credit card, etc.)
Perform periodic reconciliation of the research general ledger, research corporate card purchases, research capital expenditures, research payroll reports and receivables to ensure accuracy and timely follow-up.
Prepare research billing invoices based on the general ledger on a weekly, quarterly and ad-hoc basis to ensure timely collection of revenue from external funding agencies. Ensures research payments are received in full and follows-up on outstanding bad debt accounts.
What you bring
**Qualifications**:
A level of education, training and experience equivalent to a Diploma in Accounting/Financial Management or pursuing a professional designation program.
Three (3) years of recent related experience in a multi government institutional setting, including experience working with national and international granting and funding bodies.
**You have**:
Knowledge and experience in working with General Accepted Accounting Principles (GAAP) in a university/life science environment.
knowledge of the university/health care funding process and procurement practices is an asset.
Knowledge of grant management and familiarity with granting agencies and their guidelines and policies.
Demonstrate ability to communicate effectively both verbally and in writing.
Ability to work independently with mínimal direction and handle workload pressure.
Ability to supervise junior staff.
Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
What we bring
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.
Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
Annual statutory holidays (13) with generous vacation entitlement and accruement.
PHSA is a remote work friendly employer, welcoming flexible work options to support our people
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