Clerk

2 weeks ago


Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Clerk

**Department/Unit**
- President's Office

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S339-23

**Employee Group**
- CCS

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $18.62 - $23.61 per hour ($31,460 - $39,901 per annum, 32.5 hours per week)

**Classification**
- C4

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Office of University Legal Counsel is responsible for managing the university’s legal affairs, provision of counsel to senior officers, and administrative and academic units on a wide range of legal issues affecting university programs, activities and operations. The University Secretariat is the administrative office responsible for ensuring the effective and efficient operation of Dalhousie University’s bicameral system of governance, comprised of the
- **Board of Governors**, the
- **Senate** and their respective committees. Reporting to the Legal Coordinator in the Legal Counsel Office, the Clerk will provide administrative and secretarial support to the Legal Counsel Office and the Associate Secretary, Board of Governors (ASBG).

**Key Responsibilities**
- Performance of daily operations including scheduling of meetings and conference/teams calls, answering and directing telephone calls, handling routine incoming and outgoing correspondence.
- Handle meeting/event logistics and arrangements for Board and committee meetings as needed.
- Make travel arrangements as directed for staff and Board members, process expense and travel claims for review and approval.
- Assist ASBG with management of university policy repository and website administration for as requested.
- Order and maintain office supplies for entire unit. Coordinate deliveries/couriers and photocopying and binding documents.
- Manage off-site file storage and retrieval and perform other duties as required.

**Note**
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Diploma in business, office or health administration, with approximately two to three years’ related experience (or equivalent combination of training and experience).
- Proficiency in MS Office (Word, Excel, and PowerPoint).
- Proficient working knowledge of website management.
- Strong communication and interpersonal skills.
- Ability to work independently, be highly organized and to prioritize work.

**Assets**
- Website maintenance experience.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 08/21/2023

**Close Date**
- 09/11/2023

**Open Until Filled**
- No

**Special Instructions to Applicant


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