Receptionist-secretary

2 weeks ago

Kamloops, Canada Tk’emlúps te Secwepemc Full time

Tk’emlúps te Secwépemc
(Kamloops Indian Band)

**JOB POSTING
Tk’emlúps te Secwépemc (TteS) is a fast-growing vibrant organization committed to the development and progress of its Band Members and

**POSITION TITLE: Receptionist/Secretary (2 openings)**
**DEPARTMENT: Lands, Leasing & Tax Department**
**SUPERVISOR: Manager, Tax Administrator**
**TERMS: 1 Full-Time, Permanent & 1 On-Call**
**REFERENCE #: 2023-041**

**PURPOSE OF POSITION**:
members, lessees, rate payers, licensees, permittees, vendors and public. This position also includes providing land title
searches, maintaining and managing the supplies, computerized systems for day-to-day receptionist and LLT department
business.

**DUTIES AND RESPONSIBILITIES**:
**and completing day-to-day receptionist duties to ensure quality client service. (95%)**
- Receives, responds and directs with the highest level of confidentiality and professionalism:

- greets and direct visitors/customers to appropriate LLT staff or TteS department/office.
- Where authorized provides information about the LLT Department availability as requested.
- Prepares and/or assists with land title searches, responding verbally and in writing to these requests.
- Maintains and updates the computerized systems for day-to-day receptionist duties.
- In accordance with policy receives inquiries and books the LLT boardroom / vehicle(s)
- Maintains and manages the supplies and orders of the LLT Department.
- Opens, sorts, records and distributes and/or delivers all incoming/outgoing mail, correspondence, faxes,

messages as appropriate.
- Collects, records and distributes parcels.
- Prepares, completes, distributes and files purchase orders for LLT department.
- Ensure signatures are received by appropriate people for specific documents.
**- **Performs all duties and responsibilities in accordance with the TteS policies, standards, and procedures.
- Maintains confidentiality on all matters relating to the affairs of TteS.

**2. 5% Other related duties as necessary.
**Professional Certification, Education and Experience:
- An Office Administration Diploma or Certificate and experience in clerical/administrative support experience, or

an equivalent combination of education and/or training is desired.
Experience in keyboarding, word processing, spreadsheet, the Internet, databases and other standard computer

40 words per minute keyboarding speed.
- Prefer knowledge of the TteS, Lands, Leasing & Tax Department.

**Skills and Abilities:
- Exceptional oral and written communication skills with ability to use tact and diplomacy and ability to deal with

clients.
- Excellent record keeping, organizational and planning skills.
- Proven ability to execute office procedures and practices.
- Must display a positive attitude and have strong teamwork and cooperation.
- Ability to take initiative, work within timelines, having excellent problem solving and judgement skills.
- Ability to take direction and work independently.
- Ability to work in a multi-cultural setting.
- Flexible, committed and enthusiastic.**
**HOURS OF WORK**:Normal Day shifts - 7 hours. Non-normal shifts may be required.
**PAY GRADE**: Starting at $17.85-$19.72 depending on education & experience.

Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will

be contacted.
In accordance with Section 16(1) of the _Canadian Human Rights Act_ and pursuant to Section 42 of the BC Human

preferential consideration must self-identify.

**Deadline for the Job posting is June 27, 2023 by 2:00pm
**Submit Job Application Form, cover letter, resume, and references**

**or in person, at our Human Resources office #200 - 330 Chief Alex Thomas Way.**

**Office Hours are Monday to Friday 8:00 a.m. to 4:00 p.m. &**

**closed for lunch from 12:00pm to 1:00pm
**We require each applicant to fill out

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