His Project Coordinator

6 months ago

Brampton, Canada William Osler Health System Full time

**Company Description**
One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today

This role plays a critical role within the Hospital Information (HIS) System project portfolio, supporting the daily activities of the project and coordinating a wide range of initiatives.

The role serves as an extension of the executive he/she supports with the aim of maximizing the executive's performance. This role handles multiple, changing priorities, facilitates resolution of multiple problems that are administrative in nature, and is open to constant challenge and change within a fast-paced environment.

Reporting to the Associate Vice President, Hospital Information Systems, the HIS Project Coordinator is responsible for coordinating and supporting the work of the HIS Project as directed.

This position requires an individual with experience in complex HIS projects with excellent skills in critical thinking, organization and time management, verbal and written communication to perform large scale meeting scheduling, preparation of minutes, presentations, research and coordination - as well as an appetite for learning.

To excel, this individual must be nimble, flexible and embrace opportunities to get involved with initiatives related to all aspects of the HIS Project.

Reporting directly to the Associate Vice President, Hospital Information Systems and working with HIS project senior leadership, the incumbent will support the activities of the HIS project through:

- Ensuring that the Hospital Information System project is administratively supported
- Assisting in the drafting and dissemination of HIS Project materials including but not limited to: agendas, minutes, presentations, action items, risks, briefing notes, decision documents, etc.
- Managing and scheduling of HIS Project meetings
- Maintaining HIS Project records including, agenda, minutes, presentations, actions, risks, briefing notes, decision documents and any project related documentation, etc.
- Supporting the day-to-day operations of the HIS Project

Calendar Management
- Manages the HIS Project Schedules and initiating the rescheduling of meetings to address urgent situations
- Schedules interviews for HIS project positions

Management of Documents and Databases
- Creates and formats documents, reports, spreadsheets, presentations, composes correspondence, manage databases using office software, publishing software and digital graphics
- Maintains HIS project documentation and version control
- Prepares standard forms and program or department templates or reports and related information for decision making purposes
- Conducts background research, internet searches, compile data and prepare reports as requested
- Develops and maintains paper and electronic filing systems, including filing of confidential information
- Prepare and file documents which incorporate highly confidential information (e.g., contracts, pricing, personnel files, letters, performance appraisals, etc.)

Customer Service
- Assists and responds to inquiries and complaints about the project, including coordination or responses to complaint investigation as required
- Processes finance expense forms and invoices; processes procurement forms; processes travel arrangements

Accounting /Finance
- Investigates budgetary and financial issues on behalf of the AVP and HIS Project Directors
- Processes timekeeping records for payroll purposes

Coordination
- Coordinates logístical requirements of program level meetings and external meetings overseen by the program
- Perform technical, specialized, complex and difficult office administrative work requiring the use of independent judgment and with a minimum of direction
- Coordinates program or departm

  • Director, HIS Project Control

    2 months ago

    Brampton, Canada William Osler Health System Full time

    Job DescriptionReporting to the Associate Vice President, Hospital Information Systems (HIS), the Director, HIS Project Control, will be responsible for overseeing and maintaining the integrated project schedule and budget, in addition to managing the integrated issue, risk, and decision logs, to support the implementation of the HIS.Overseeing the project...

  • Manager, His Training

    3 months ago

    Brampton, Canada William Osler Health System Full time

    **Company Description** One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest...

  • Strategic Project Director

    1 month ago

    Brampton, Ontario, Canada William Osler Health System Full time

    The William Osler Health System is seeking a highly experienced Strategic Project Director to oversee the implementation of its Hospital Information Systems (HIS).This role will require strategic leadership, project management expertise, and excellent communication skills to drive the successful delivery of this critical initiative.As a key member of our...

  • Project Coordinator

    6 months ago

    Brampton, Canada TCAT Div of Toromont Industries Ltd Full time

    Toromont Cat Power is looking for a Project coordinator to oversee to the execution of the sale starting from contract award to the delivery of the equipment’s. ***As a Project Coordinator, YOU will experience**: - Working within one of the safest organizations in the industry where your safety and well-being are our most important priority - Working for...

  • Construction Specialist

    4 weeks ago

    Brampton, Ontario, Canada HI - TECH CONCRETE SOLUTIONS Full time

    Job Description:We are seeking a skilled Construction Specialist to join our team at HI TECH CONCRETE SOLUTIONS. In this role, you will be responsible for assisting in the construction process, ensuring that projects are completed efficiently and effectively.Key Responsibilities:Loading, unloading, and transporting construction materials as needed.Operating...

  • Project Coordinator

    7 months ago

    Brampton, Canada N2P Systems Full time

    Job Title: Project Coordinator **Duties**: - Assist in the planning and coordination of project activities - Prepare and maintain project schedules, including milestones and deadlines - Collaborate with team members to ensure project tasks are completed on time - Monitor project progress and provide regular updates to stakeholders - Assist in the...

  • Project Coordinator

    2 months ago

    Brampton, Canada Townhill Constructions Ltd Full time

    **About us** Townhill Constructions Ltd is a small business in Brampton, ON L6T 4K9. We are professional, agile, and innovative. Our work environment includes: - Modern office setting - Growth opportunities Project Coordinator **Duties**: - Assist in the planning, coordination, and execution of projects - Create and maintain project schedules, ensuring...

  • Project Coordinator

    6 months ago

    Brampton, Canada Townhill Constructions Ltd Full time

    **About us** Townhill Constructions Ltd is a small business in Brampton, ON L6T 4K9. We are professional, agile, and innovative. Our work environment includes: - Modern office setting - Growth opportunities Project Coordinator **Duties**: - Assist in the planning, coordination, and execution of projects - Create and maintain project schedules, ensuring...

  • Project Coordinator

    6 months ago

    Brampton, Canada C3 Specialty Glazing Solutions Full time

    C3 Specialty Glazing Solutions - PROJECT CO-ORDINATOR Are you interested in working for a growing company? Do you have 3 or more years of experience coordinating Aluminum & Glazing projects? Come join our team of dynamic and highly experienced project managers, site supervisors and glaziers and be part of our exciting retrofit projects. As a Project...

  • Project Coordinator

    3 months ago

    Brampton, Canada MULTIVAC Canada Inc. Full time

    **Job Title**: Project Coordinator **Department**: Project Management **Reports To**: Post Sales Manager **Time Utilization**: Expectation of up to 50% travel and 50% preparation and follow up. Normal business hours are 8:00am to 5:00pm. Schedule needs to be flexible to accommodate project meetings, F.A.T., customer schedules, and all other project...

  • Project Coordinator

    6 months ago

    Brampton, Canada Renin Full time

    The Project Coordinator is primarily responsible for providing support with executing newly tendered projects under the direction of the Contracts Manager and/or Estimation Supervisor. They will be responsible for ensuring all issues related to project tendering, scope review and final take-offs and counts are dealt with in a smooth and uninterrupted manner....

  • Project Coordinator

    3 weeks ago

    Brampton, Canada Altima Kitchens And Closets Inc. Full time

    Company DescriptionAltima Kitchens And Closets Inc., located in Brampton, ON, is a leading provider of exclusive and trendsetting designs for kitchens, closets, CNC designs, modular wardrobes, media units, and bars. Our exceptional craftsmanship and innovative approach consistently deliver luxurious and stunning results, making us industry leaders in home...

  • Project Administration/Project Coordinator

    4 months ago

    Brampton, Canada EXP Full time

    Project Administration/Project Coordinator Brampton, ON At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex...

  • Project Coordinator

    6 months ago

    Brampton, Canada MULTIVAC Canada Inc. Full time

    **Time Utilization**: Expectation of up to 50% travel and 50% preparation and follow up. Normal business hours are 8:00am to 5:00pm. Schedule needs to be flexible to accommodate project meetings, F.A.T., customer schedules, and all other project requirements. **Essential Duties and Responsibilities** Includes the following however, other related duties may...

  • Project Coordinator

    3 weeks ago

    Brampton, Canada Altima Kitchens And Closets Inc. Full time

    Company DescriptionAltima Kitchens And Closets Inc., located in Brampton, ON, is a leading provider of exclusive and trendsetting designs for kitchens, closets, CNC designs, modular wardrobes, media units, and bars. Our exceptional craftsmanship and innovative approach consistently deliver luxurious and stunning results, making us industry leaders in home...

  • Project Coordinator

    3 weeks ago

    Brampton, Canada Altima Kitchens And Closets Inc. Full time

    Company Description Altima Kitchens And Closets Inc., located in Brampton, ON, is a leading provider of exclusive and trendsetting designs for kitchens, closets, CNC designs, modular wardrobes, media units, and bars. Our exceptional craftsmanship and innovative approach consistently deliver luxurious and stunning results, making us industry leaders in home...

  • Project Coordinator

    3 weeks ago

    Brampton, Canada Altima Kitchens And Closets Inc. Full time

    Company DescriptionAltima Kitchens And Closets Inc., located in Brampton, ON, is a leading provider of exclusive and trendsetting designs for kitchens, closets, CNC designs, modular wardrobes, media units, and bars. Our exceptional craftsmanship and innovative approach consistently deliver luxurious and stunning results, making us industry leaders in home...

  • Project Manager

    8 months ago

    Brampton, Canada ProLift Rigging Full time

    ProLift Rigging_ is a privately owned, purpose-driven industrial construction company that has a unique, opportunistic, and growth-oriented culture. **OUR PURPOSE** To acknowledge and glorify God by living in submission to Him as we steward His resources, giving Him thanks through the meaningful work we do, and directing the profits of our business to the...

  • Construction Project Coordinator

    2 weeks ago

    Brampton, Canada Zgemi Inc. Full time

    **Company Description** Zgemi Inc. is a construction management and full-service general contractor. We provide design, development, renovation, restoration, and remodelling for hospitality, residential, commercial, and institutional buildings. At Zgemi, every project step will be handled by our experienced Project Managers and construction team to ensure...

  • Project Coordinator

    6 months ago

    Brampton, Canada AstraNorth Full time

    **Essential Skills**: - Minimum 5 years of experience - Experience in handling multiple projects and stakeholders **Role Description**: - Assist project manager with project planning, scheduling, and implementation. - Highlight and escalate any issue early in the stage to allow mitigation in a timely manner. - Follow-up with Client stake holders and...