Event Assistant
2 weeks ago
**COMPANY PROFILE**:
RSVP Event Design (RSVP) is Saskatchewan’s premier event planning company and has established an exceptional reputation since its founding in 1998. Focusing on corporate and private events, they specialize in weddings, galas, fundraisers, client appreciations in Saskatchewan and throughout Western Canada. They have been recognized at a national level including Best Wedding under 75K twice and Best Wedding Creative at the Canadian Event Awards in Toronto. They have also showcased their expertise in magazines such as Wedluxe and Wedding Bells along with several ongoing contributions to radio, TV and print. For more information, go to:
**SCOPE**:
Assist the Senior Event Planners in the plan, design and production of events while managing all project delivery elements within approved time limits.
**OBJECTIVE**:
We are looking for a dedicated and enthusiastic Events Assistant to assist the company in its day-to-day needs. Event Assistant responsibilities include: managing the company’s rental inventory, completing administrative tasks, providing outstanding customer service to clients, managing Events Staff, and providing assistance to the Event Planners. This position will also personally be responsible to manage the execution of select events that must meet and exceed clients’ expectations.
**RESPONSIBILITIES**:
- Manage RSVP Event Design’s rental inventory and coordinate delivery and setup plans
- Oversee staffing needs for events
- Conduct event setup, management and tear down
- Administrative tasks including designing proposals, vision boards, and invoices
- Liaise with clients to identify their needs and to ensure customer satisfaction
- Provide periodic reports to the clients
- Meet and work with third party vendors collaboratively
- Propose ideas to improve provided services and event quality
- Ensure compliance with insurance, legal, health and safety obligations
- Proactively handle any arising issues and troubleshoot any emerging problems on the event day
**EDUCATION AND EXPERIENCE**:
- Certificate in Event Management or related field is an asset
- Experience working in events in the hospitality industry or similar
- Project Management experience is an asset
- Experience dealing with multiple logístical details
- MS Office proficiency
- Adobe InDesign proficiency is an asset
**SKILLS AND COMPETENCIES**:
- Ability to work collaboratively with others
- Ability to manage multiple projects independently
- Strong attention to detail
- Extremely organized, able to prioritize
- Strong communication skills; presentation, written and oral
- Strong work ethic, willing to help where needed
- Graceful etiquette
- Able to adapt in diverse settings
**PERSONAL ATTRIBUTES**:
Professional; Intuitive; Diplomatic; Personal; Approachable, Positive; Confident; Organized
Applications will be accepted until Monday, March 25th at 5:00 p.m.
Position Start Date is April 15, 2024.
**Job Type**: Part-time
**Salary**: $22.00 per hour
Expected hours: 20 - 40 per week
Work Location: Hybrid remote in Saskatoon, SK S7V 0R2
Application deadline: 2024-04-01
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