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Office Administrator

4 weeks ago

Nanaimo, Canada Kumon Math and Reading Centre of Nanaimo Applecross Full time

Overview:
Kumon is currently the largest after-school program in the world with over four million students enrolled and counting. We are seeking a highly motivated and organized individual to join our team as an Office Administrator. As an Office Administrator, you will play a crucial role in supporting the overall operations and success of our Kumon Nanaimo-Applecross center. This is a part-time position.

**Responsibilities**:
**Operational Oversight**
- Manage day-to-day operations ensuring adherence to Kumon standards.
- **Administrative tasks, including scheduling, and maintaining center documentation.**:

- Supervise enrollment, student progress tracking, and record-keeping.
- Maintain inventory and ensure resource availability for smooth operations**.**:

- Handle inquiries from parents, students, and staff, providing excellent customer service.
- Enter new students into the database
- Print and frame program completer statements and pictures
- Get student awards ready and labeled
- Make new student folders
- Keep the classroom organized and tidy (not deep cleaning but just things in order)
- Greet families, students, and new parents who walk into our center. You will make them feel welcomed and help answer any questions they may have.
- Keep the prizes and receptionist desk organized and stocked as well as help with arranging and putting folders onto our shelves.
- Helping the instructor and manager to plan employee social get togethers.
- Helping the instructors and manager to plan and prepare center events such as goal setting parties or award ceremonies etc.

**Team Leadership**
- Train, and mentor staff for optimal performance.
- Conduct regular performance evaluations and provide constructive feedback.
- Foster a positive and collaborative work environment.
- Work closely with Instructor to develop and understand lesson plan and goals for each student in order to properly administer instruction individually
- **Support the hiring and training processes for new instructors and assistants.**

Coordinate staff schedules and assignments.
- **Provide guidance and support to instructors in implementing Kumon's teaching methodologies.**

**Parent and Student Engagement**
- Address parent inquiries and conduct student orientations.
- Monitor student progress and offer support as needed.
- Ensure exceptional customer service and resolve issues effectively.
- Organize and participate in parent-teacher conferences.

**Requirements**:

- Minimum high school diploma with background in Mathematics and English language.
- Strong verbal communication skills, intermediate written communication skills preferred.
- Experience in an educational setting or administrative role.
- Strong organizational, communication, and leadership skills.
- Passion for education and commitment to student success.
- Bachelor's degree and familiarity with Kumon is plus.
- Hours

Mondays to Thursdays : 12:00 pm -7:00 pm

Fridays: 3:00 pm -5:00 pm

**Job Type**: Part-time

**Salary**: $16.75-$22.00 per hour

Expected hours: 30 per week

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: In person

Expected start date: 2024-05-01

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