Coordinator, Business Operations

3 days ago

Ottawa, Canada Canadian Paralympic Committee Full time

JOB POSTING
COORDINATOR, BUSINESS OPERATIONS
ABOUT THE CANADIAN PARALYMPIC COMMITTEE
**The Canadian Paralympic Committee's (CPC) vision is**: Through Paralympic sport, an inclusive world. Our mission is to deliver the best-prepared teams for games excellence while promoting inclusive communities through the power of Paralympic sport.
By building environments and communities that foster excellence and belonging, we will create a world where each athlete can reach their full potential and contribute to meaningful changes in sport and in society.
The CPC is a non-profit, private organization with twenty-eight 28-member sports organizations dedicated to strengthening the Paralympic Movement.
JOB SUMMARY
The CPC is seeking a dynamic, people-oriented professional with a passion for administrative excellence and the ability to thrive in a fast-paced environment. As a key member of the Business Operations team, the Coordinator, Business Operations provides essential front-line support to both internal and external stakeholders and assists the Manager, Governance & Corporate Secretary. This role plays a vital part in supporting Board and Annual General Meetings, membership and staff engagement, and events while also serving as a primary point of contact for office communications and records management.
**Type**: Full-Time
**Compensation**: $40,000-$45,000 annually based on experience plus benefits
**Reports To**: Manager, Governance & Corporate Secretary
Main

**Responsibilities**:
Office Administration
Ensure an optimal office environment that supports productivity and well-being by providing the resources, tools, and support needed for individuals to perform at their best and feel valued
Manage office maintenance and repairs, including coordination with building management and alarm troubleshooting.
Handle reception duties, including mail and courier services, and office supply inventory.
Coordinate meeting room bookings and assist with office equipment (e.g., printers, Konica Minolta systems).
Organize warehousing logistics, shipping, receiving, and post-Games inventory.
Maintain office cleanliness, kitchen duties, and coffee supplies.
General Administration
- Support office communications, record maintenance, and data entry.
Prepare and organize presentations, meeting materials, and resource documents.
Assist with accessibility and translation services as needed.
Manage special administrative projects, such as correspondence, reports, and resource materials.
Support the Business Operations area with all Games Compliance requirements such as Team Members Agreements, Safe Sport Training requirements, Background checks, and other Games-related items as required.
- Work in collaboration with Finance Manager, Governance & Corporate Secretary to manage inventory (mainly clothing) and support in administration reduction of Warehouse storage. \- Maintain records of CPC assets
- Assist with meeting minutes for staff meetings and prepare debrief notes Events
Assist with CPC and Paralympic Foundation of Canada events (Board, Annual General Meeting, Staff Retreats)
Lead the annual sale of CPC clothing and inventory to support the Paralympic Foundation
Arrange venue setups, audio/visual needs, catering, accommodation, and decor.
Support expense reconciliations and budgeting for event logistics.
Support travel and accommodation logistics for attendees and staff.
**Requirements**:
2-3 years of administrative experience preferred.
Strong customer service skills
Proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Bilingualism in French is considered an asset.
Great attention to detail and time management skills
Able to work within a team atmosphere or independently and take accountability.
Ability to be resourceful and proactive when issues arise.
Excellent organizational skills
University /College Diploma in Business or Sport Administration, Executive Administration, a related field, or equivalent work experience
Working Conditions
- Occasional overnight travel and off-site work required
- Will be required to work evenings and weekends during busy periods, including Games and other unique events.

**Application Process**:
If you share our passion for sports and are committed to the CPC values, please submit a cover letter and your resume.
**Deadline to apply**: November 29th, 2024
Please note that only those selected for an interview will be contacted.
FRENCH VERSION BELOW
OFFRE D'EMPLOI
COORDONNATEUR/COORDONNATRICE, OPÉRATIONS
À PROPOS DU COMITÉ PARALYMPIQUE CANADIEN
La vision du Comité paralympique canadien (CPC) est la suivante : Le sport paralympique comme tremplin vers un monde inclusif. Notre mission consiste à présenter l'équipe la mieux préparée pour exceller aux jeux tout en faisant la promotion de l'inclusion par le pouvoir du sport paralympique.
En bâtissant des environnements et des communautés qui mettent en avant l'excellence et le sentiment d'appartenance, nous allon

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