executive Assistant

3 weeks ago

SaintBrunodeMontarville, Canada ALSTOM Full time

Req ID:401720

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Executive Assistant to assist 2 Vice Presidents

We are looking for an Executive Assistant to assist two Vice Presidents for our Saint-Bruno (QC) office.

In your role as Executive Assistant you will be responsible to:

- Complete a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the VPs, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
- Successfully complete critical aspects of deliverables with a hands-on approach.
- Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

**Qualifications**
- Secretarial diploma from a trade school.
- 10 years of administrative experience, minimum 5 at the Executive level of a multinational and multisite company.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with internal and external stakeholders.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
- Knowledge of SAP (asset).
- Excellent communication skills in French and English (spoken and written).
- Knowledge of Spanish (asset).

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

**Equal opportunity statement**:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

**Job Type**:Experienced

**Job Segment**:Administrative Assistant, Executive Assistant, Secretary, SAP, Administrative, Research, Technology

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