Group Administrator

2 months ago

Thornhill, Canada Associated Engineering Group of Companies Full time

**Job Description**:
We currently have an opening for a **Group Administrator** in our **Markham **office. This position can be based at any of our locations, including Markham, Niagara-on-the-Lake, or Kitchener. We are seeking a motivated and detail-oriented Group Administrator to join our team for a **one-year term **during a maternity leave.

**Responsibilities will include**:

- Preparing and ensuring the timely delivery of correspondences, invoicing to clients, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards.
- Perform word processing duties; draft forms, prepare/type letters, memos, and reports.
- Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
- Assembling and transmitting documents internally and externally to clients in various formats.
- Responsible for the management and confidentiality of records in accordance with departmental and corporate requirements.
- Perform other duties as required by Project Managers, Group, and Division Managers.
- Health and Safety Tracking.
- Project support (invoicing, change orders, project setup).
- Updating corporate resumes.
- Coordinating meetings, travel, and social gatherings as required.
- General assistance to other Administrative Staff in the office as required.

**Our commitment to you**:
At Associated Engineering, we have a diverse workforce and teamwork philosophy. We are committed to the growth and careers of our people, and we take great care in hiring the right people to join our team. Our unique workplace culture has been what sets us apart and we provide:

- Ongoing support for your growth and development, including a formal professional development program, mentoring programs, training opportunities, and professional designation support.
- An active Social Club that promotes social activities in and outside the office and offers subsidized tickets to local events.
- Company supported wellness program that include lunch and learns on various topics.

**Job Requirements**:
What you will bring:

- Diploma or undergraduate degree in in Office Administration would be an asset.
- Minimum of 2 years of experience providing administrative support, preferably in an engineering or architectural environment.
- Proficient in MS Office, including word processing (Word), spreadsheets (Excel), and presentations (Power Point), and scheduling software (MS Project)
- Website maintenance and database management skills are an asset.
- Knowledge of Adobe Acrobat and Illustrator is an asset.
- Able to work in a fast-paced office environment and remain calm in stressful situations.
- Superior organizational and time management skills; strong attention to detail.
- Superior interpersonal skills and a strong team player.
- Strong oral communication skills and technical writing skills.
- Available to work overtime as required or requested, occasionally at short notice.

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