Executive Assistant

2 weeks ago

Burlington, Canada ACI Construction Management Full time

**About the Company and Job**

ACI Construction Management is a Construction management working in the GTA, and through-out Ontario in small office environment. Expanding and growing. We are looking for a confident, organized individual to join our team. This position is the central hub of the organization dealing with presidents, suppliers, subtrades employee and all office administrative including but not limited to Social Media.

**Qualifications/Requirements**:

- Construction industry experience an asset
- Experience in QuickBooks accounting software knowledge (optional)
- Knowledge using web-based database systems
- Education: College Diploma **minimum**:

- Experience working with Management/Owners **minimum 5-years**:

- Ability to multitask & work in a fast-paced environment
- Ability to work after hours if warranted
- Ability to work independently & take initiative
- Ability to consistently follow up
- Proficient with CAD, MS Project and MS Office skills **mandatory**:

- Committed to displaying professionalism in all internal and external endeavors
- Excellent organizational, time-management, and prioritizing skills
- Excellent written and oral communication, and collaboration skills.

**Administration**
- Create, update a weekly meeting agenda and minutes for sales and marketing.
- Create and maintain daily calendar with action items for yourself and company owner.
- Good working knowledge of MS Office (excel, word & outlook)
- Create and maintain subtrade and vendor list and open accounts as needed.
- Answering phones & typing of quotations
- Open new accounts with suppliers
- Assists pm in preparing spreadsheets on projects scheduling.
- Help maintain social media, Marketing material.

**Key Duties/Responsibilities**:

- Scan and organize all payables and receipts.
- Write all Residential and Commercial Emergency Breakdown of Services “Estimates”, and submit to Estimator/Project Manager for approval.
- Work with PM on preparation and organization of contract files ensuring site supervisors have all required documentation prior to job commencement and ensures files are complete and accurate upon job completion
- Prepares and organizes all job files as directed by the Project Manager/Estimator including scope of work (contract and extras).
- Assists in the coordination of all production requirements including work force, materials, supplies, equipment /tools for Project Manager/Estimator when required
- Maintains cooperative working relationships with Company employees, existing and potential customers, subcontractors, owners, supplies etc.
- Ensure work authorization, completion certificates and all other required documents are obtained from client and uploaded into applicable programs
- Call sub trades on behalf of Estimator/Project Manager and create P.O., emergency work orders, reports, etc.
- Assist in marketing i.e. trade shows, marketing material etc.
- Other duties as assigned

**Job Types**: Full-time, Permanent

**Salary**: $48,109.84-$64,107.97 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Burlington, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: One location

Expected start date: 2023-01-09

  • Executive Assistant to The President and Cco

    5 days ago

    Burlington, Canada Freshstone Brands Inc. Full time

    **Executive Assistant to the President & CCO** **About Us**: Freshstone Brands is a premier manufacturer of high quality prepared foods products that services the retail, foodservice, and co-manufacturing channels. Our products include branded and private label entrees, salads, sides, appetizers, hand-held foods, and other prepared foods. **Summary**: The...

  • Executive Assistant, Corporate Services

    4 weeks ago

    Burlington, Canada The MEARIE Group Full time

    **EXECUTIVE ASSISTANT, CORPORATE SERVICES** **ABOUT THIS ROLE** Burlington Hydro Inc. (“BHI”) is currently seeking an Executive Assistant, Corporate Services. Reporting to the EVP, Corporate Services & Chief People Officer, this position is responsible for providing comprehensive senior administrative support to the Senior Executive Team and Board of...

  • Executive Assistant, Corporate Services

    4 weeks ago

    Burlington, Canada Burlington Hydro Full time

    **About this role**: Burlington Hydro Inc. (“BHI”) is currently seeking an Executive Assistant, Corporate Services. Reporting to the EVP, Corporate Services & Chief People Officer, this position is responsible for providing comprehensive senior administrative support to the Senior Executive Team and Board of Directors of Burlington Enterprises...

  • Executive Assistant

    3 weeks ago

    Burlington, Canada Elite Transport & Warehousing Inc Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Establish and co-ordinate administrative policies and procedures - Analyze incoming and outgoing memoranda, submissions and reports - Prepare and co-ordinate the production and submission of...

  • Executive Chef

    2 weeks ago

    Burlington, Canada Atria Retirement Canada - Burlington Gardens Full time

    Overview: What’s the difference between a job and a meaningful, rewarding career? The people you serve. When you work at Atria, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company - one that’s investing in the future of senior living by investing in you. Don’t just...

  • Executive Chef

    3 weeks ago

    Burlington, Canada Atria Retirement Canada - Burlington Gardens Full time

    Overview: What’s the difference between a job and a meaningful, rewarding career? The people you serve. When you work at Atria, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company - one that’s investing in the future of senior living by investing in you. Don’t just...

  • Administrative Assistant

    6 days ago

    Burlington, Canada Restorations Second Stage Homes Full time

    **About us** Our goal is to to support Survivors of sexual exploitation and trafficking by providing long term residential housing, survivor-led peer programming and holistic care. **Position Purpose**: To assist the Executive Director with the administrative responsibilities of operating a charity providing housing services for women in Halton Region and...

  • Executive Assistant, Regional Vice President, Commercial Financial Services

    3 weeks ago

    Burlington, Ontario, Canada RBC - Royal Bank Full time

    Job SummaryJob DescriptionWhat is the opportunity?As an Assistant you will provide executive level support to two Regional Vice Presidents, Commercial Financial Services. You must be organized and flexible; and enjoy working in a fast-paced environment that is results-driven and partnership oriented. Using a high degree of judgment and discretion, you will...

  • Administrative Assistant

    4 days ago

    Burlington, Canada Raymond James Financial, Inc. Full time

    **Administrative Assistant** - 2401647 Strong Private Wealth of Raymond James Ltd. is seeking an experienced Administrative Assistant to work in our Burlington office. Raymond James Ltd. is one of Canada’s leading full-service independent investment dealers offering high-quality investment products and services to Canadians seeking customized personal...

  • Administrative Assistant

    5 days ago

    Burlington, Canada Manulife Securities Inc Full time

    **Administrative Assistant** Hours: flexible, Monday - Friday during trading hours. Approximately 25 hours per week 4 weeks vacation Salary $30,000- 55,000 **Responsibilities** - To provide courteous and prompt assistance to client requests and effectively assist in the general operations of the practice. - To respond to client enquiries in a timely...

  • Administrative Assistant

    19 hours ago

    Burlington, Canada Raymond James Ltd. Full time

    Strong Private Wealth of Raymond James Ltd. is seeking an experienced Administrative Assistant to work in our Burlington office. Raymond James Ltd. is one of Canada's leading full-service independent investment dealers offering high-quality investment products and services to Canadians seeking customized personal solutions to their wealth management...

  • Administrative Assistant

    23 hours ago

    Burlington, Ontario, Canada Raymond James Ltd. Full time

    Strong Private Wealth of Raymond James Ltd. is seeking an experienced Administrative Assistant to work in our Burlington office. Raymond James Ltd. is one of Canada's leading full-service independent investment dealers offering high-quality investment products and services to Canadians seeking customized personal solutions to their wealth management...

  • Senior Account Executive- Broker Channel

    7 days ago

    Burlington, Canada Co-operators Full time

    Company: CLIC Department: Group Sales Employment Type: Regular Full-Time Work Model: Remote-Based Language: Bilingualism in English and French is an asset. The Opportunity: We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this...

  • Physiotherapy Assistant

    6 days ago

    Burlington, Canada Eramosa Physiotherapy Full time

    Eramosa Physiotherapy Associates (EPA) is a group of physiotherapist-owned clinics with 10 _ - locations in Southern Ontario. Celebrating 25 years of business, EPA has been providing _ - evidence-based care, with an emphasis on manual therapy and exercise through our unique _ - approach, Your Path to Improved Health. Our growth and success over the years is...

  • Regional Marketing Assistant

    4 weeks ago

    Burlington, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our South Central Ontario Regional Marketing team as a Marketing Assistant. Our diverse team of professionals uses creativity and innovation to deliver...

  • Sunglass Hut

    4 weeks ago

    Burlington, Canada Sunglass Hut Full time

    **Requisition ID**:833847 **Store #**: 004493 Sunglass Hut **Position**:Full-Time **Total Rewards**: **Benefits/Incentive Information** Sunglass Hut is a global leader in the sale of premium sunglasses with over 1600 retail stores across North America. By joining our team you'll grow with the brightest in retail! We offer competitive benefits, valuable...

  • Accounting Assistant

    6 days ago

    Burlington, Canada Centre for Skills Development Full time

    **Summer Job with Centre for Skills Development** Are you entrepreneurial, client-focused and committed to teamwork and excellence? Do you enjoy working with clients from diverse backgrounds? If you want to work for a recognized leader in career and workforce development, then consider a position with Centre for Skills Development! Headquartered in...

  • Bilingual Account Executive

    4 weeks ago

    Burlington, Canada TransUnion Full time

    TransUnion's Job Applicant Privacy Notice **What We'll Bring**: TransUnion believes in investing in the best people. Our dynamic and diverse environment values and promotes the growth of associates in their jobs, roles and careers. Our organization supports ambitious individuals who seek career satisfaction and development. **What You'll Bring**: -...

  • Implant Coordinator Assistant

    4 weeks ago

    Burlington, Canada CVOS Oral Surgery Full time

    This position is responsible for assisting and executing the full scope of responsibilities of the Implant Coordinator position as set out in the job description and as determined by Manager of Patient Care and Support. This is a Full Time role and will be required to travel between offices. Key Tasks include but are not limited to: - Answering calls...

  • Regional Marketing Assistant

    4 weeks ago

    Burlington, Canada Craig Keen Despatie Markell LLP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.Make an impact with our South Central Ontario Regional Marketing team as a Marketing Assistant. Our diverse team of professionals uses creativity and innovation to deliver...