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Administrative Assistant I

4 weeks ago

Toronto, Canada University Health Network Full time

JOB POSTING #916180

Position: General Administrative Assistant I

Department: Nursing Resource Team (NRT)

Site: Toronto General Hospital

Salary Range: $41,086 - $51,363 per annum

Hours: 37.5 hours per week

Status: Permanent Full-Time

The Energy of the City. The Rewards of a Great Career.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here

The Nursing Resource Team (NRT) was created to respond to unit nursing staffing requirements at UHN based on: patient acuity; replacement needs for leaves such as sick or vacation time; and known short-term vacancies when the units internal staff resources are limited. Currently we are seeking an Administrative Assistant I to support the Team in particular with performing staffing administration functions including assigning staff to nursing units based on unit requests and available NRT staff, informing NRT staff and Nursing units of staffing resources, scheduling with developing structures and processes that will help to organize and improve work-flow in the NRT office. Also included are duties related to supporting the PMH Nursing Resource Unit and the site Nursing Administration Coordinators in their role.

Qualifications:

- Completion of a recognized post secondary secretarial arts program at the certificate level or equivalent
- One (1) year related secretarial experience
- Previous on-the-job computer/word processing, database and spreadsheet software experience
- Good verbal and written communications skills
- Good organizational and time management skills
- Good interpersonal and customer service skills
- Ability to produce high quality work in accordance with Hospital standards
- Ability to work well under pressure
- Ability to use good judgment in assessing difficult situations
- Knowledge of general office practices, procedures and standards
- Experience in Microsoft Office Environment preferred
- Experience working in a health care environment preferred
- Knowledge of medical terminology preferred
- Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

POSTED DATE: March 16, 2023 CLOSING DATE: March 30, 2023

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications will be given first consideration.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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