Executive Assistant, Office of The President

1 month ago

Ottawa, Canada Canadian Air Transport Security Authority Full time

The Canadian Air Transport Security Authority (CATSA) has one (1) exciting indeterminate opportunity within the Office of the President branch at Ottawa HQ.

This position represents an opportunity for career-driven individuals seeking a position within an organization that inspires growth and promotes excellence to make a difference and contribute to CATSA’s unique culture as it strives to excel in air transport security.

**Why is CATSA a great fit for you?**

CATSA is world leader in aviation security and screening with a mandate to protect the public. A Crown corporation, it features a mix of public service and private sector diverse backgrounds in which is reflective of the varied background of its employees. CATSA encourages innovation and creativity and offers a healthly and diverse workplace where employees work in an environment where they can be their true selves and feel energized and proud.

If you are a motivated professional seeking a position within a multifunctional and collaborative environment and you are looking for the next great adventure, CATSA is the place for you

**Summary of responsibilities**:
The Executive Assistant, Office of the President is responsible for providing executive support services to the Office of the CEO including analysis of issues of concern to the Office, development and review of written materials prepared for the CEO to ensure consistency and compliance to CATSA’s strategic objectives as well as managing the CEO’s agenda and itinerary. The Executive Assistant, Office of the President performs all other duties and responsibilities related to the position as required.

**What you need to succeed**

**To qualify for the position, you must have**:

- Successful completion of a university degree;
- A minimum of ten (10) years experience providing administrative and secretarial services;
- A minimum of two (2) years experience providing support to senior executives;
- Demonstrated experience creating and maintaining networks and collaborative working relationships with senior executives and other senior government/ industry stakeholders;
- Experience in organizing and preparing a variety of documents, reports and presentations;
- Advanced knowledge and experience with MS Office Suite of software, (specifically: Outlook; Word; Excel and PowerPoint);
- Experience tracking and maintaining data on various activities, projects and initiatives;
- Experience in coordinating travel or event arrangements, and preparing and processing claims and invoices;
- Knowledge of protocols when working within senior executive office and when dealing with management and other senior government/industry stakeholders;
- Knowledge of methods, techniques and practices related to general administration and secretariat support planning and coordination.

**This position is best suited to individuals with the following skills and abilities**:

- Ability to communicate (oral and written) in a clear and concise manner, and to modify communications to suit the audience
- Ability to anticipate others’ needs and proactively act upon this knowledge
- Ability to multi-task and manage one’s time efficiently
- Negotiation, persuasion and relationship-building skills
- Ability to negotiate deadlines and to identify priorities
- Diplomatic, cooperative and discreet
- Dependable and thorough
- Ability to work in a team environment
- Integrity
- Initiative

**Valuable skills include**:

- Experience in implementing, monitoring and identifying areas for improvement with respect to administrative processes, filing, tracking and bring forward systems
- Knowledge of CATSA’s mandate and vision

**Specific work requirements**
- Language Profile; Bilingual CBCC
- Ability to work overtime as required
- Ability to travel as required
- Ability to obtain and maintain a Secret security clearance

**How to apply**:
Please Note: CATSA’s salaries are established based on qualifications and experience. Our salaries are negotiable and can be discussed during the recruitment process.

***Additional information**:
CATSA is dedicated to an inclusive selection process and work environment. If you require an accommodation, please advise the Human Resources representative when you are invited to meet with us regarding this employment opportunity.

**Inclusion & Diversity**
- Taleo ID:
**1897**
- Language Requirements:
**Bilingual Imperative**
- Job category:
**Office of the President**
- Hiring Pay Range:
**$60,211 - $75,263**
- Staffing Method:
**Indeterminate Vacancy**
- # of openings:
**1**
- Position reports to:
**Ottawa - Head Office**
- Posting Date:
**20/04/23**
- Working Location:
**Ottawa**
- Application Deadline:
**03/05/23**
- Working Location Category:
**On-Site

  • Bilingual Executive Assistant, Office of The

    4 weeks ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Division**: Office of the President **City**:Ottawa, ON **Type of position**:In person 5 days a week **Job Term**: Permanent Full-time (35 hours per week) **Union/Non**: Excluded **Competition**: 24-15 The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada,...

  • Executive Assistant, Office of The Vice-president

    4 weeks ago

    Ottawa, Canada Royal Canadian Mint Full time

    The Royal Canadian Mint is hiring an Executive Assistant who can thrive in a dynamic an inclusive environment. **Essential Duties and Responsibilities**: - Performs full secretarial and administrative duties by ensuring that all support activities necessary for the Human Resources Division are carried out in an efficient and timely manner. - Assists the VP...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada The Child Development Centre Full time

    **Would you like to accelerate your career at a company that is building solutions to enhance people’s lives? Here’s your chance!** **Job Title**:Executive Assistant **Location**: Ottawa **Job Type**:Permanent, full-time **Job Status**:Hybrid with flexible working hours **Reports to**:Senior Vice President, Operations **Compensation**: $70-80K based on...

  • Executive Assistant to The Vice President, Human

    1 month ago

    Ottawa, Canada Algonquin College Full time

    Department: Human Resources (Diane McCutcheon) Position Type: Full-Time Administrative Salary Range: $68,910.00-$86,140.00-Annual Scheduled Weekly Hours: 36.25 Anticipated Start Date: January 23, 2023 Length of Contract: N/A Posting Information Posting Closing Date: January 14, 2023 Please note: jobs are posted until 12:01 am on the job closing...

  • Executive Assistant and Board Liaison

    1 week ago

    Ottawa, Canada The Royal Ottawa Mental Health Centre Full time

    **Position Information** **Posting Number**: - IMHR22-009**Title**: - Executive Assistant and Board Liaison (RFT 1.0 FTE)**Position Status**: - Regular Full-time**FTE**: - 1.0**Job Schedule**: - Days**Department**: - IMHR**Union**: - Non-union**Site**: - Institute of Mental Health Research (IMHR)**About The Royal** - As one of Canada’s foremost...

  • Executive Assistant

    1 month ago

    Ottawa, Canada Ottawa Salus Full time

    **Job Title**:Executive Assistant (Excluded) **Number of position(s)**:One (1) **Job Type**:(1) Permanent full-time excluded position (35 Hours/Week: Monday to Friday). **Language**:Bilingual (English and French) required **Date of Posting**:November 10, 2023 **Date of Closing**:November 24, 2023 **Start date**:As soon as possible **Overview**: Are...

  • Part Time Assistant to The Executive Assistant

    1 month ago

    Ottawa, Canada Algonquin College Full time

    Department: President and BOG (Miranda Wilson) Position Type: Fixed Term Administrative Salary Range: $27.90-$34.88-Hourly Scheduled Weekly Hours: 12.25 Anticipated Start Date: April 15, 2024 Length of Contract: 12 months Posting Information Posting Closing Date: April 2, 2024 Please note: jobs are posted until 11:59 pm on the job closing...

  • Executive Assistant

    3 days ago

    Ottawa, Canada Canadian Association of Petroleum Producers Full time

    The Canadian Association of Petroleum Producers (CAPP) is the voice of Canada’s upstream oil and natural gas industry. CAPP’s member companies and associate members are a solution-oriented partner to the world’s needs for affordable, responsibly produced, safe and secure energy. CAPP’s member companies produce about 80 percent of Canada’s oil and...

  • Executive Assistant

    1 week ago

    Ottawa, Canada MultiCraft Full time

    Title: Personal & Executive Assistant As _Personal & Executive Assistant_, you will be assisting the Vice President and CEO with a broad variety of tasks and assignments, with a strong focus on travel arrangements. Your role within the company is to support the Executive Team, to provide the necessary tools, resources and information needed for them to make...

  • Bilingual Administrative Assistant, Office of The

    4 weeks ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Division**: Office of the President **City**:Ottawa, ON **Type of position**:In person 5 days a week **Job Term**: 18-month term (35 hours per week) **Union/Non**: Excluded **Competition**: 24-16 The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada,...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Calian Full time

    For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada CATSA ACSTA Full time

    Summary of responsibilities: Reporting to the Vice-President, Corporate Affairs and Chief Financial Officer the Executive Assistant is responsible for supporting the Vice-President of the branch and for coordinating branch activities in support of corporate requirements. The Executive Assistant performs all other duties and responsibilities related to...

  • Executive Assistant to CEO

    1 month ago

    Ottawa, Canada SilverBirch Power Corp Full time

    **Company Overview**: We are a dynamic and rapidly growing energy deregulation firm seeking a highly motivated and detail-oriented individual to join our team as an Executive Assistant to the President. This role is pivotal in ensuring the smooth operation of the President's office, managing crucial tasks related to organization, recruitment, and renewal...

  • Bilingual Senior Executive Assistant

    2 weeks ago

    Ottawa, Canada Randstad Full time

    Bilingual Senior Executive Assistant 35 hours a week : Monday to Friday 83 to 93k annually Parking included Fully Bilingual French and English Downtown Great Benefits after 3 months of work Career growth opportunities Our client, a great Union is looking for a highly skilled, bilingual, very professional and hard working experienced administrative...

  • Bilingual Senior Executive Assistant

    2 weeks ago

    Ottawa, Canada Randstad Full time

    Bilingual Senior Executive Assistant 35 hours a week : Monday to Friday 83 to 93k annually Parking included Fully Bilingual French and English Downtown Great Benefits after 3 months of work Career growth opportunities Our client, a great Union is looking for a highly skilled, bilingual, very professional and hard working experienced administrative...

  • Bilingual Senior Executive Assistant

    2 weeks ago

    Ottawa, Canada Randstad Full time

    Bilingual Senior Executive Assistant 35 hours a week : Monday to Friday 83 to 93k annually Parking included Fully Bilingual French and English Downtown Great Benefits after 3 months of work Career growth opportunities Our client, a great Union is looking for a highly skilled, bilingual, very professional and hard working experienced administrative...

  • President

    1 week ago

    Ottawa, Canada Canadian Institutes of Health Research Full time

    **Portfolio**: *** - Health**Organization**: *** - Canadian Institutes of Health Research**Position title**: *** - President**Type**: *** - Full-time**Salary range**: *** - $295,800.00 - $347,900.00/Year**Location**: *** - Ottawa, Ontario**Application Review Date**: *** - March 27, 2023**Opportunity number**: *** - J0123-0227The Canadian Institutes of Health...

  • President and CEO

    4 days ago

    Ottawa, Canada Institute of Public Administration of Canada Full time

    Universities Canada is located in Ottawa, un-ceded Anishinabe Algonquin territory. The peoples of the Anishinabe Algonquin Nation have lived on this territory for millennia. Their culture and presence have nurtured and continue to nurture this land. We honour the peoples and land of the Anishinabe Algonquin Nation and honour all First Nations, Inuit and...

  • President and CEO

    5 days ago

    Ottawa, Canada Institute of Public Administration of Canada Full time

    Universities Canada is located in Ottawa, un-ceded Anishinabe Algonquin territory. The peoples of the Anishinabe Algonquin Nation have lived on this territory for millennia. Their culture and presence have nurtured and continue to nurture this land. We honour the peoples and land of the Anishinabe Algonquin Nation and honour all First Nations, Inuit and...

  • President and CEO

    4 days ago

    Ottawa, Canada Institute of Public Administration of Canada Full time

    Universities Canada is located in Ottawa, un-ceded Anishinabe Algonquin territory. The peoples of the Anishinabe Algonquin Nation have lived on this territory for millennia. Their culture and presence have nurtured and continue to nurture this land. We honour the peoples and land of the Anishinabe Algonquin Nation and honour all First Nations, Inuit and...