Faculty Appointment and Office Assistant

3 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Faculty Appointment and Office Assistant

**Department/Unit**
- Family Medicine

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S145-24

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1

**Salary**
- $25.26 - $31.97 per hour ($45,970 - $58,189 per annum, 35 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Department of Family Medicine strives to provide leadership by advancing the discipline of family medicine through education and research in primary health care, teaching family medicine residents and medical students, and demonstrating our commitment to lifelong learning and the dissemination of knowledge to Maritime family physicians. Reporting to the Physician Resource Officer, Faculty Appointment and Office Assistant acts as the first point of contact with the Department of Family Medicine. The position would maintain a good working knowledge of all programs within the department’s operating policies and procedures in order to clerically support all programs.

**Key Responsibilities**
- Professionally respond to general inquires, appropriately direct all callers and visitors and redirect specific requests, as appropriate.
- With mínimal supervision and in collaboration with the Physician Resource Officer, coordinate and process community academic appointments and welcome packages.
- Ensure that faculty appointment information is updated and maintained within the internal Family Medicine Profile Application (FMPA).
- Respond to general inquiries pertaining to faculty appointments for community physicians. Other related duties as required
- Provide administrative support services to the Halifax Site Faculty Development Coordinator, faculty members without clerical support, the wellness committee and administrative staff requiring assistance.

**Note**
- Due to operational requirements, the successful applicant is required to work in-person on campus.

**Required Qualifications**
- Business/Office Administration program with a minimum of three years’ related experience (or equivalent combination of training and experience).
- Excellent communication skills and ability to organize workload required.
- Ability to work independently and multi-task in a deadline driven, team environment.

**Assets**
- Experience in a health professional education environment.
- Experience in processing academic faculty appointments.

**Job Competencies**
Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 05/13/2024

**Close Date**
- 05/20/2024

**Open Until Filled**
- No

**Special Instructions to Applicant

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