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Business Manager Iii

2 months ago

Sherwood Park, Canada Elk Island Public Schools Full time

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,500 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

EIPS is recruiting a permanent Business Manager III at Bev Facey Community High.

Bev Facey Community High serves approximately 1,000 students in grades 10 to 12, with 53 teaching staff and 27 support staff. The school is located in Sherwood Park, AB. Bev Facey Community High's many programs foster a culture of acceptance, support, fair play, and excellence. Academics, athletics, fine arts, CTS programs as well as leadership opportunities all give students the opportunity to achieve excellence.

Commencing July 4, 2023

35 hours per week (Monday to Friday - 7 hours per day)

12-Month position

EIPS offers a comprehensive benefit package

Open to internal and external applicants

FUNCTION AND PURPOSE OF POSITION

Reporting to the Principal/Assistant Principals, this position is responsible for the reporting and monitoring of all financial aspects of the school, operating under the policies and procedures of Elk Island Public School District. Providing expertise in establishing and maintaining business processes that achieve consistencies, efficiencies, and effectiveness in the workflow. Offering advice in the establishment and implementation of strategic business plans relating to budget and administration. A Business Manager will have a high level of responsibility in these areas: School Generated Funds (SGF), monthly budget monitoring and analysis, purchasing, managing office staff and operations as well as a multitude of other responsibilities, examples of which are listed below.

Financial and Accounting Systems

Assist the Principal in administering and monitoring financial transactions

Maintain accurate and up-to-date computerized financial records in Atrieve ERP, Rycor Fee Management, and Spend Dynamics systems

Run and review monthly Operating and SGF reports

Provide the Principal with monthly reports and reconciliations for his/her approval

Liaise with Financial Services

Assist the Principal in preparing financial projections

Collect, code and review monthly P-card (Purchase Card) transactions

Act as one of the bank signing officers (if applicable)

Assist the Principal in drafting the budget using MyBudget File

Collect and verify funds from various sources - school fees, special events, etc.

Post fees to applicable students’ account

Per policy, define and calculate fees in consultation with appropriate staff members

Review School Generated Funds with appropriate staff throughout the year

Verify, code, and enter accounts payable invoices

Record monthly journal entries

Receive, prepare, and enter bank deposits

Take deposits to the bank

Reconcile Moneris statement monthly (if applicable)

Reconcile SGF Overpayment Account monthly

Monitor the collection of school fees and send them to Collections as per procedure

Calculate and compile quarterly GST reports, filing before due

Purchasing

Initiate and purchase equipment, furniture and textbooks in accordance with Admin Policies

Purchase material requested by staff as approved by administration

Create purchase requisitions in Atrieve ERP

Receive and inventory supplies upon arrival

Verify that requested expenditures fall within budget allocation

Other Duties

As assigned by the Principal duties may vary with each assignment (i.e. Payroll duties).

EDUCATION AND EXPERIENCE

Education

Completion of a two-year post-secondary accounting diploma.

Experience

Minimum of three to five (3-5) years of related experience in a school or office environment.

KNOWLEDGE, SKILLS AND ATTITUDES

Familiarity with Atrieve, Rycor, Spend Dynamics, or MyBudget File is an asset

Excellent oral and written communication and interpersonal skills

Strong prioritization, organization, multitasking, problem-solving and time-management skills

Ability to work independently

Strong ability to adapt and manage change with frequent interruptions

Ability to deal with sensitive and discretionary matters and maintain strict confidentiality

Personal suitability

DECISION MAKING

The types of decisions the Business Manager III is required to make regularly may include:
Prioritize workload; balances assignments from several individuals

Determine information to provide in response to inquiries

Determine which inquiries to refer

Determine how to best utilize the available computer technology to achieve effective results in the presentation of tables, reports, etc.

ADDITIONAL INFORMATION

Business Managers must agree to respect the confidentiality and personal integrity of students, parents, teache

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