Graduate Program Support Assistant

3 months ago

Winnipeg, Canada University of Manitoba Full time

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

**The opportunity**:
The University of Manitoba is looking for a Graduate Program Support Assistant. This position will be responsible for assisting in the coordination of the Graduate Program Office events, ensuring advisors have all relevant documents before meetings, updating and maintaining the Faculty student databases.

The Graduate Program Office Assistant will also be responsible for maintaining and tracking travel and

**The qualifications and experience we’re looking for**:

- Completion of a formal training program in a related discipline from a recognized institute required.
- Undergraduate degree in a relevant discipline or with an emphasis on business practices and/or education is preferred.
- Four years of directly-related experience required.
- Demonstrated experience in providing administrative support to a multi-dimensional, fast-paced unit is an asset.
- Excellent communication skills both verbal and written required in order to interact effectively with faculty, support staff and students.
- Organizational/time management skills required.
- Proven organizational ability and initiative are necessary for the Graduate Program Office to function in an efficient and effective manner.
- Experience in dealing diplomatically with the general public, senior members of the University, faculty members, and students required.
- Experience with and development of intercultural awareness required.
- Must be able to work in a team-oriented environment.
- Experience preparing, summarizing and analyzing data and statistics for reporting purposes preferred.
- Strong experience creating and manipulating Excel reports preferred.
- An acceptable equivalent combination of education and experience may be considered.
- Microsoft Office, database, required. Slate, VIP, Concur, Jump, EPIC, AdAstra, Fast, Food Services ordering systems, Aurora Student (INB and web) preferred.
- Oral and written communication skills, tact, discretion, and ability to keep information in strict confidence required.
- Organizational ability, including the ability to plan and organize work priorities and deadlines, is required.
- Ability to work effectively in stressful periods, including periods of program changes and ambiguity is required.
- Ability to make sound independent judgements and to work effectively with all levels of university administrative and academic staff is required.
- Preference will be given to applicants with a demonstrated ability to create and function in a customer-focused environment.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.
- Flex-time may be required at peak registration times or to accommodate occasional program functions in the evening or on the weekend.

**Why the University of Manitoba?**

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

**Closing Date: October 15, 2024**

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act_ (Manitoba). Please no

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