Records Management Officer

2 weeks ago

St Catharines, Canada District School Board of Niagara Full time

District School Board of Niagara

Records Management Officer

Working at the District School Board of Niagara (DSBN) means being part of a supportive, innovative community that works towards doing what is best for students, and helping every individual achieve success. We proudly serve over 40,000 students across almost 100 elementary and secondary schools in Niagara, located between Lake Erie in the South and Lake Ontario to the North.

Reporting to General Counsel, the Records Management Officer is responsible for the overall management and administration of records and privacy management practices for the DSBN. This encompasses strategy development for paper and electronic records; development of policies and procedures for records and privacy management; training and support; management and delivery of records and privacy management services.

Organization and communication skills

Relationship building and collaboration

Computer skills, including MS Office and other document and electronic record management systems

**Duties and responsibilities Include but are not limited to**:
Develop and maintain the DSBN’s records management strategies as well as the DSBN’s records management policies, procedures, retention schedule and records/document management system

Maintain the set of DSBN records, including the collection, retrieval, disposal of all DSBN records, including Ontario Student Records and transcripts.

Oversee and manage all DSBN records facilities, archives, professional art and historical collections

Respond to inquiries for access to DSBN records, in conjunction with General Counsel

Lead privacy investigation process for privacy complaint and/or breach events

Orient and train DSBN staff on records and information privacy legislation, policies, procedures, processes, best practices and related systems

Review or audit DSBN departments and schools to assess compliance to DSBN records management policies and procedures

Provide DSBN schools with guidance on copyright compliance requirements, when needed and make recommendations for best practices for licensed items

Provide effective leadership to Transcript Services staff in a unionized environment

Administer, monitor and prepare departmental budget

Support the department’s Operational Services Excellence Goals through world class customer service and response

Other related duties assigned by General Counsel

**Qualifications required include**:
Three-year College Diploma in Information Management (at minimum) combined with additional technical and/or related training

Degree in Information Sciences (bachelor’s or master’s) Preferred;
Certified Records Manager Designation is recommended;
Supervisory experience in a unionized environment, preferably in the public sector;
This is a full-time position (35 hours per week) within the Board’s Administrative Management Group which includes a competitive wage rate ($68,175 - $79,689 per annum) and a comprehensive benefits package.

Personal information on this form is collected, used, and disclosed in accordance with the Education Act, R.S.O. 1990, c.E.2, as amended and the Municipal Freedom of Information and Protection of Privacy Act. R.S.O 1990, c.M. 56, as amended and will be used for the purpose of determining eligibility of the above-noted position and any similar or related purpose(s). Questions about this collection, use and disclosure should be directed to the Freedom of Information Coordinator, District School Board of Niagara, 191 Carlton Street, St. Catharines, ON L2R 7P4 905-641-1550.

Land Acknowledgement

The land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum agreement. Today this gathering place is home to many First Nations, Métis, and Inuit peoples acknowledging this reminds us that our great standard of living is directly related to the resources and friendship of Indigenous people.

  • Office Manager

    4 weeks ago

    St. Catharines, Canada Southbridge Care Homes Full time

    Location : West Park Health Centre Position: Office Manager - Full Time Daily the Office Manager will assist with office duties related to the operations and human capital in our home, as well as reception duties as needed. This role will offer a daily change of pace, variety in work and a great long-term career! You will be accountable for - Providing...

  • Office Manager

    4 days ago

    St. Catharines, Canada Southbridge Care Homes Full time

    Location : West Park Health Centre Position: Office Manager -Temp Full Time If you have been looking to work for an organization that truly careslook no further! Caring for others is what we do! Whether it be for a Resident, a family member, or our teammates, we working daily to support, encourage and enhance the lives of those in our Residence. Daily the...

  • Record Management Coordinator Iii Record Management

    5 days ago

    St. John's, Canada Dovre Group Full time

    **Introduction**: Dovre Canada Limited is pleased to offer the following opportunity: Record Management Coordinator III located in St. John’s, NL **Function**: - Manages and fulfills requests for records. - Assists with records room set up and organization of records. - Maintains inventory content of records. - Handles tickets for package pick-up and...

  • Property Manager

    5 days ago

    St. Catharines, Canada Cannon Greco Management Full time

    Cannon Greco Management Limited is a medium sized condominium management firm located in St. Catharines, ON and services clients throughout the Niagara Region. We specialize in the management of residential and commercial condominium corporations. Cannon Greco promotes professionalism, experience and hands on service to its customers. We pride ourselves on...

  • Medical Office Manager

    4 weeks ago

    St. Catharines, Canada Grantham Medical Clinic Full time

    **About us** **Responsibilities**: - Manage the schedule for office personnel. - Assist to prepare for new patients and update files. - Assist in check in and out new patients. - Recognize and respond with a solution to difficult or problematic situations with staff and patients. - Manage the office budget, including ordering supplies and managing medical...

  • Record Management Coordinator Iii

    5 days ago

    St. John's, Canada Maderra Engineering Full time

    **Maderra Personnel** is seeking a qualified individual for the position of Record Management Coordinator III in St. John’s, NL. Located in St. John's, Newfoundland, Maderra Engineering Inc. provides project management, project services, engineering, technical and personnel services to the Energy, Resource, and Commercial sectors. We are a progressive,...

  • Health Records Clerk, Ft

    4 weeks ago

    St. Catharines, Canada Niagara Health System Full time

    - **QUALIFICATIONS**: - Graduate of a Medical Office Assistant Program or Medical Terminology Certificate and equivalent in related experience - One year related clerical experience in a health care/medical office clerical setting - One year recent experience with computer software including Microsoft Office programs - Accurate keyboarding skills with a...

  • Health Records Technician, Ft

    4 weeks ago

    St. Catharines, Canada Niagara Health System Full time

    - **QUALIFICATIONS**: - Graduate from an approved Health Information Management/Administrator Program - Active member in good standing with the Canadian Health Information Management Association (CHIMA) - One year recent experience in ICD-O/ICD-10 coding - One year related experience in the past four years in an outpatient Oncology environment Strong time...

  • Administrative Assistant

    4 weeks ago

    St. Catharines, Canada The St. Lawrence Seaway Management Corporation Full time

    **Location**:St. Catharines **Province**:Ontario (CA-ON) **Assignment **:Permanent **# of openings **:1 **The Procurement group is looking to hire!**: The St. Lawrence Seaway Management Corporation is a not-for-profit corporation responsible for the safe and efficient movement of marine traffic through the Canadian Seaway. The Corporation plays a pivotal...

  • Medical Office Assistant

    6 days ago

    St. Catharines, Canada Dr. Tareq Azabi Medical Office (General Surgeon) Full time

    **Job Overview**: We are seeking a dedicated and detail-oriented Medical Office Assistant to become a key member of our General Surgery practice. In this full-time role, you will enhance the efficiency of our office by delivering exceptional administrative support and compassionate patient care, ensuring smooth operations every day. **Responsibilities**: -...

  • Office Reception Clerk

    4 weeks ago

    St. Catharines, Canada Skerrett Psychology Professional Corporation Full time

    Work Term: Permanent - Work Language: English - Hours: 30 hours per week - Education: College/CEGEP - Experience: 3 years to less than 5 years **Tasks**: - Greet people and direct them to contacts or service areas - Provide basic information to clients and the public - Obtain and process information required to provide customer service - Operate switchboard...

  • office reception clerk

    3 weeks ago

    St. Catharines, Canada Skerrett Psychology Professional Corporation Full time

    Work Term: PermanentWork Language: EnglishHours: 30 hours per weekEducation: College/CEGEPExperience: 3 years to less than 5 yearsTasksGreet people and direct them to contacts or service areasProvide basic information to clients and the publicObtain and process information required to provide customer serviceOperate switchboard or telephone systemRecord and...

  • office reception clerk

    3 weeks ago

    St. Catharines, Canada Skerrett Psychology Professional Corporation Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 30 hours per weekEducation: Expérience: EducationCollege/CEGEPTasksGreet people and direct them to contacts or service areasProvide basic information to clients and the publicObtain and process information required to provide customer serviceOperate switchboard or telephone...

  • Records Management Clerk

    4 weeks ago

    St. Albert, Canada City of St. Albert Full time

    **Cultivate your Career** As Alberta's 'Botanical Arts City', St. Albert is a community renowned for its botanical arts, its commitment to a green lifestyle and the cultivation of activities that provide for a well-rounded quality of life. Our employees provide over 70,000 residents with high-quality programs and services and we are proud to contribute to...

  • Corporate Records Administrator

    4 weeks ago

    St. Jacobs, Canada Home Hardware Stores Limited Full time

    We are looking for a knowledgeable **Corporate Records Administrator** to join our Home Hardware team. Reporting to the Corporate Records Manager, you will provide administrative support to complete various responsibilities for the department and as delegated by the Manager and Vice-President, Corporate Records. If you’re a great communicator and enjoy...

  • Chief Financial Officer

    4 days ago

    St. Catharines, Canada YMCA of Niagara Full time

    As a charitable organization, the YMCA of Niagara aspires to be a great workplace committed to diversity, equity, and inclusion, where different backgrounds, experiences, and identities are appreciated and celebrated. Guided by our shared values - caring, health, honesty, inclusiveness, respect, and responsibility - the YMCA provides our employees with...

  • Records Clerk Summer Student

    1 week ago

    St. Albert, Canada City of St. Albert Full time

    Requisition #: 24/96 Job #: J0524-0359 Job Type: Temporary Job Category: Summer Student Positions: 1 Posting Date: May 8, 2024 Closing Date: May 20, 2024 Department: Legal, Legislative & Records Services Location: 5 St. Anne Street Share Facebook Twitter Email LinkedIn Cultivate your Career As Alberta's 'Botanical Arts City', St....

  • records management technician

    4 weeks ago

    St. John's, Canada Sparrow Acoustics Inc Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 yearExperience: 1 year to less than 2 yearsHealth information/medical records administration/administratorNursing, OtherTasksClassify, code, cross-reference, log and store recordsImplement and update records classification, retention and...

  • Maintenance Handyperson

    5 days ago

    St. Catharines, Canada Precision Property Management Full time

    Immediate Opening. **The current need is for a full-time Maintenance Handyperson to work in St. Catherines and Welland, Ontario.** **Position: Maintenance Handyperson **(not live ** i**n) - Residential Housing. **The primary role of the Maintenance Handyperson is to**: - Complete approved maintenance work orders in a residential housing community within...

  • records management technician

    3 weeks ago

    St. John's, Canada Sparrow Acoustics Inc Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 yearHealth information/medical records administration/administratorNursing, OtherTasksClassify, code, cross-reference, log and store recordsImplement and update records classification, retention and disposal scheduling...