Program Administrator

2 weeks ago

Victoria, Canada Union of BC Municipalities Full time

**Overview**:
The Program Administrator provides administration services to support the operation of UBCM Program Services.

**Accountabilities**:
1. Provides UBCM Program Services-related administrative services.
- Acts as the main point of contact for program information.
- Processes, monitors and amends funding agreements.
- Receives, tracks and validates claims, progress, interim and/or final reports.
- Follows-ups with clients/stakeholders (e.g. consultants, local/ provincial/federal government representatives, agency representatives, and members of the public) to obtain/clarify information and resolve issues.
- Supports program-related communications and outreach
- Provides information/records management services, including system administration for the information management systems.

2. Provides a variety of administrative services:

- Provides logístical support to meetings and events.
- Prepares a variety of documents e.g. agendas, minutes, correspondence, memos, reports, etc.
- Updates databases, compiles statistics and prepares reports.
- Provides records management services, within established security, retention and archiving parameters.
- Provides information in response to inquiries.

3. Provides a variety of financial and accounting services:

- Performs basic accounting, maintains financial records and prepares payment requisitions.
- Performs reconciliations and variance analysis, and resolves anomalies.

4. As a member of UBCM’s administrative services team, collaborates on assignments and contributes to the accomplishment of objectives.

5. Contributes to the enhancement of the positive corporate culture within UBCM, and the reputation of UBCM with its members and wide network of contacts.

6. Performs other related duties.

**Job Requirements**:
1. Education:

- Diploma in office administration or other relevant discipline, preferred.

2. Recent (within the past 5 years), related, experience:

- Must have 2 years of relevant experience, providing administrative services in support of funding programs.
- Must have experience using standard office software.
- Must be eligible to work in Canada
- Must be able to obtain and maintain security clearance as a condition of employment.

3. Knowledge of:

- UBCM’s mandate and priorities
- The role of each level of government
- Standard office administration policies, standards and practices
- Standard office software including an extensive knowledge of Microsoft Excel and databases
- Business English
- Basic accounting/bookkeeping

4. Skills and Abilities:

- Written and oral communication skills and attention to detail when communicating
- Able to manage multiple priorities and consistently produce results within timelines
- Analytical and problem solving skills
- Able to develop and maintain positive working relationships with colleagues, clients (including elected officials) and members of the public while upholding the highest standards of tact, discretion and professionalism
- Advanced spreadsheet skills (e.g. Microsoft Excel) and able to use other standard office, accounting software, and databases

Pay: $60,796.00-$71,524.00 per year

**Benefits**:

- Extended health care
- Flexible schedule
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in Victoria, BC V8V 0A8

Application deadline: 2024-05-17
Expected start date: 2024-05-27

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