Sales Support

2 months ago

Bolton, Canada Raytel Fleet Outfitters Full time

**Summary**

**Role Title**: Sales Support & Administrative Assistant
**Department**: Administration

**Role Overview**

The role of this position is execution of a wide range of clerical and accounting activities. Additionally, this position will provide administrative support to the overall operation.

**General Accountability**

The administrative assistant’s responsibilities include general accounts payable and accounts receivable activities, customer service and reception duties. A direct reporting relationship to the Controller while consistently demonstrating a commitment to Company Core Values and Strategic Plans.

**Qualifications**

**Education** **and Experience**
- High school diploma is required
- Education in Marketing Communication / Business Administration / Accounting is an asset
- Experience in a sales and marketing administrative role is preferred
- Experience in a customer service relations role and demonstrated business acumen is valued

**Competencies**
- Self-motivated, accountable and possesses excellent organizational and communication skills

(both written and oral)
- Advanced organizational, planning, and prioritization skills
- Ability to work in a fast-paced business environment maintaining effective working relationships within a team model
- Values relationships with coworkers, customers, and stakeholders, and up-holds the core value that honesty and trust are central to integrity
- Strong accountability and time management skills
- Ability to perform tasks with a high degree of accuracy and dependability
- Ability to provide exceptional service and quality in their work and interactions
- Possess a strong belief in ethics and integrity
- Proficient in the use of Quickbooks, MS Office Suite and cloud-based office systems (i.e.

Smartsheet, Dropbox, Salesforce)
- Ability to travel in Canada and the USA

**Primary Responsibilities**
- Reception o Answering incoming phone calls o Process walk-in traffic (e.g. customers, couriers)
- Administration o General Office Duties

▪ Pull reports from QB as required from other departments

▪ Maintain office supplies inventory

▪ Document filing & maintaining file list o A/R Assist:
▪ Generating customer invoices in QB

▪ Following up on overdue receivables

▪ Processing customer payments (Bank deposits & cc transactions) o A/P Assist:
▪ Entering supplier invoices in QB

▪ Generating and processing weekly cheque run

▪ Maintaining vendor terms o Logistics

▪ Scheduling pickups with transport companies

▪ Processing incoming and outgoing shipment paperwork
- Marketing o Assist sales team with clerical duties

▪ Incoming lead processing

▪ Update CRM if required

▪ Send out literature packages

▪ Maintain vendor literature stock

▪ Manage promotional products & marketing print material

▪ Prepare quote templates and product costing o Assist with event organization when required (e.g. trade shows)

**Working Conditions**
- Expected to adhere at all times to Company Policy, Corporate Safety Policy, and IT Policy
- As we occupy a multi-tenant building, employees are requested to respect designated areas
- Work will primarily occur in a corporate office environment

**Salary**: $35,000.00-$55,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bolton, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location

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