Legal Assistant

4 days ago

Kitchener, Canada Region of Waterloo Full time

Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving, and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy, collaborative environment of learning, respect, and innovation.

This is a place where employees are valued and recognized for their talents and contributions to our success. Our employees take pride in making a difference in people's lives through the work that we do. We are looking for people like you to help make it happen.

**Our Team**:
The Legal Services team supports all Regional departments, Regional Council, CAO and the Waterloo Police Services Board on significant and complex issues, provides professional legal assistance, advice, opinions and recommendations. We assist the organization in the development of corporate and departmental policies, procedures and business plans. We are involved in many projects including a broad range of transportation projects, supporting businesses and economic development, affordable housing and engagement with indigenous communities to represent the Region and advance its position on all legal matters. We care deeply for our community and we are looking for others who want to make a difference by doing innovative and interesting legal work. Come share our passion.

**The Opportunity**:
As Legal Assistant (Administration) you will provide clerical and confidential administrative support to the Director and the Division, including administrative support related to real estate, expropriation, and development transactions. You will also coordinate divisional submissions of Council and Committee reports. If you have skills in organization, attention to detail, and problem solving this may be the role for YOU

You will review land registry title searches, prepare personal property security registrations, and review and prepare documentation for projects in receipt of funding from the Region’s affordable housing strategy.

You will requisition cheques and administer advances of funds to proponents engaged in housing programs.

You will provide training, guidance, and comments for performance evaluation.

You will coordinate operational functions for the Division, such as, arranging office space, computers, parking, provide on-boarding/off-boarding for same, arrange servicing of equipment and process divisional mail.

You will coordinate the preparation of documents, collect, compile, and distribute data to staff, and update the tracking system and complete annual municipal benchmarking measures for the Division.

You will communicate with lawyers and professionals and respond to general inquiries from the public regarding divisional services.

Conducts real estate property title searches, execution searches, and personal property security searches; advises Director of issues.

You will serve as the divisional records assistant, tracking and organizing closed files to send offsite per corporate standards, keeping the law library updated and ensuring that the divisional filing systems and an index/cross-referencing system are maintained.

You will provide administrative support to the Director, maintaining the Director’s calendar, preparing agendas, and taking meeting minutes, as required.

You will book training, conference, and travel requirements for Director and solicitors and maintain an attendance records for divisional staff.

You will assist in drafting budget forecasts, providing cost comparisons to division staff, monitoring actuals to budgeted expenditures and reporting variances to Director.

You will make recommendations regarding the budget structure.

You will prepare documentation for payment of invoices and accounts, reconcile, and submits p-card statements for divisional staff as well as monthly Teraview expenses.

You will organize and submit budget issue papers to Finance as required and represent the Division on project teams and committees and participates on special project teams.

Knowledge of legal office procedures, budget preparation, legal issues and programs, and administrative and organizational skills, normally acquired through a diploma or certificate in a related field (e.g., Legal Secretary Certificate), plus related experience in a legal environment.

Knowledge of real estate processes and documentation, forms, contracts, agreements, and leases, normally acquired through a diploma/certificate in a related field (e.g., Law Clerk Diploma/ILCO Certification), plus related experience in a legal environment specializing in corporate commercial transactions.

Knowledge of and ability to comply with policies, procedures, and related legislation (e.g., Registry Act, Land Titles Act, Personal Property Security Act).

Organizational, attention to detail, problem solving, and continuous improvement skills

  • Legal Office Assistant

    2 weeks ago

    Kitchener, Canada Riverview Legal Group Full time

    **Overview**: We are looking for a motivated individual who is looking to work in the legal field. We are a small group of paralegals that works mainly in Landlord & Tenant Law, as well as a few other more specialized areas. Before I get the usual bah bah bah with the job duties, I want to emphasize that we are looking for personality and work culture fit....

  • Legal Aid Worker

    2 weeks ago

    Kitchener, Canada Legal Aid Ontario Full time

    Union: OPSEU - District - Job Number: J0924-0812 - Job Title: Legal Aid Worker - Family - Job Type: Permanent Full Time - Contract Duration: Permanent Full time - City, Province, Country: Kitchener, Ontario, Canada - Job Location: Kitchener - Job Category: Customer Service / Customer Associates - Job Classification: S4U - Role Designation: - LAO Workplace...

  • Legal Assistant

    2 weeks ago

    Kitchener, Canada Reinhart Popovic Full time

    It's that time of year again... we're hiring! - have experience in a legal setting - are a self-starter - work well individually and as part of a team - are a "people person" - are able to multi-task and prioritize tasks - enjoy helping people Tasks include answering phones, scheduling, preparing accounts, filing and other administraive duties as...

  • Legal Assistant

    4 weeks ago

    Kitchener, Ontario, Canada Patenaude & Felix A Professional Corporation Full time

    Patenaude & Felix, APC of Lakewood, Colorado is looking to hire a full-time Legal Assistant to join our firm. Do you want to work for a law firm that offers you growth opportunities? Would you like to be part of a successful team? If so, please read onThis position earns competitive pay depending on experience. We also offer great benefits, including health,...

  • Legal Assistant

    2 days ago

    Kitchener, Canada Madorin, Snyder LLP Full time

    Madorin Snyder LLP is a full service law firm based in Kitchener, Ontario and serving clients throughout Ontario. Over the last 60 years, we have maintained our reputation as specialists in a number of areas of the law, including real estate, corporate commercial and estates. We require an individual with legal real estate experience to join a busy...

  • Legal Assistant/law Clerk

    2 weeks ago

    Kitchener, Canada DOLGONOS LLP Full time

    We are seeking a highly organized and detail-oriented **Law Clerk / Legal Assistant** to support our legal team at our new Kitchener office. This part-time position offers an excellent opportunity to grow with our firm and gain valuable experience in a supportive and professional environment. **Responsibilities**: - Prepare and draft legal documents,...

  • Legal Counsel

    1 week ago

    Kitchener, Canada D2L Full time

    D2L is a cloud company that is modernizing education and building the Future of Work. The old models of teaching and learning are in the midst of the largest transformation in history, and D2L is at the heart of that fundamental shift. New models of teaching and learning enable a personalized, student-centric experience - and deliver improved retention,...

  • ▷ (Apply in 3 Minutes) Legal Assistant

    4 weeks ago

    Kitchener, Canada Patenaude & Felix A Professional Corporation Full time

    Patenaude & Felix, APC of Lakewood, Colorado is looking to hire a full-time Legal Assistant to join our firm. Do you want to work for a law firm that offers you growth opportunities? Would you like to be part of a successful team? If so, please read on! This position earns competitive pay depending on experience. We also offer great benefits, including...

  • Legal Assistant

    5 days ago

    Kitchener, Canada Bennett Grant LLP Full time

    Bennett Grant LLP is a full service law firm based in Kitchener and Listowel serving clients throughout Ontario. Over the last 60 years we have maintained our reputation as specialists in a number of areas of the law including family and employment law and the defense of insurance claims, professionals, municipalities and manufacturers. We require an...

  • Legal Technician

    4 weeks ago

    Kitchener, Canada Master Trades Canada Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years - or equivalent experience - ** Work site environment**: - Non-smoking - Air conditioned - ** Work setting**: - Urban area - Company legal department - Record search companies - ** Tasks**: - Advise clients on legal proceedings - Assemble documentary...

  • Legal Counsel, Commercial

    1 week ago

    Kitchener, Canada D2L Full time

    D2L is a cloud company that is modernizing education and building the Future of Work. The old models of teaching and learning are in the midst of the largest transformation in history, and D2L is at the heart of that fundamental shift. New models of teaching and learning enable a personalized, student-centric experience - and deliver improved retention,...

  • Legal Counsel, Commercial

    1 week ago

    Kitchener, Canada D2L Full time

    D2L is a cloud company that is modernizing education and building the Future of Work. The old models of teaching and learning are in the midst of the largest transformation in history, and D2L is at the heart of that fundamental shift. New models of teaching and learning enable a personalized, student-centric experience - and deliver improved retention,...

  • Legal Counsel, Commercial

    1 week ago

    Kitchener, Canada D2L Full time

    D2L is a cloud company that is modernizing education and building the Future of Work. The old models of teaching and learning are in the midst of the largest transformation in history, and D2L is at the heart of that fundamental shift. New models of teaching and learning enable a personalized, student-centric experience - and deliver improved retention,...

  • Duty Counsel

    2 weeks ago

    Kitchener, Canada Legal Aid Ontario Full time

    Company Bio Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If you are...

  • Duty Counsel

    4 days ago

    Kitchener, Canada Legal Aid Ontario Full time

    Company Bio Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If you are...

  • Administrative Coordinator

    3 weeks ago

    Kitchener, Canada City of Kitchener Full time

    **Administrative Coordinator (Legal)** **Job**S**tatus**: Permanent Full-Time **Pay & Grade**: $56,357 to $70,444 Annually **Grade**: 6 (under review) **Hours** of Work**: 35 Hours per week **Initial location**: Kitchener City Hall **Posting period**: March 4, 2025 to March 23, 2025 (at 6:00pm) **Overview** As an Administrative Coordinator, you’ll...

  • Sexual Violence Legal Advocate

    4 days ago

    Kitchener, Canada The Sexual Assault Support Centre of Waterloo Region Full time

    **Sexual Violence Legal Advocate** The Sexual Assault Support Centre of Waterloo Region supports survivors of sexual violence. We listen, facilitate healing, and celebrate resiliency. Using an anti-racist, intersectional feminist approach, we work to transform systems which promote gender-based violence. **Essential Requirements** - Post-secondary...

  • Hiring a Full-time Legal Assistant

    3 weeks ago

    Kitchener, ON, Canada Hays Full time

    Your new company Our client, a mid-size full-service law firm based in Kitchener, Ontario is seeking talented and dedicated professionals to join the team. With over decades of experience, the firm has established itself as a specialist in various areas of law, including insurance claims and municipal defence, civil litigation, family law, employment law,...

  • Hiring a Full-time Legal Assistant

    3 weeks ago

    Kitchener, ON, Canada Hays Full time

    Your new company Our client, a mid-size full-service law firm based in Kitchener, Ontario is seeking talented and dedicated professionals to join the team. With over decades of experience, the firm has established itself as a specialist in various areas of law, including insurance claims and municipal defence, civil litigation, family law, employment law,...

  • Duty Counsel

    4 days ago

    Kitchener, Canada Legal Aid Ontario Full time

    Company Bio Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If you are...