Administrative Assistant

3 weeks ago

Toronto, Canada HIRinc Full time

Our client, HRWise Inc., a boutique, specialized Consulting firm in Compensation field is looking for a mature, methodical and practical Admin Assistant to support the firm's Principal. This role offers a broad range of duties and opportunities to learn and grow.

**Primary Duties**:

- Perform the basic administrative functions of the firm under the direction of the Principal
- Manage the Consultants' time log records and generate monthly invoices
- Perform basic bookkeeping functions and manage payroll
- Oversee the use of the Project Management system with an emphasis on critical milestones
- Develop and maintain Administrative Policies and Procedures
- Maintain Project Records
- Prepare monthly reports for Principal including project tracking, expense tracking, financial state, and others as assigned
- Support any document preparation and printing requirements of the Team
- Support Proposal Submission
- Monitor online sites posting potential Project opportunities
- Support the development of response to RFP's including developing and maintaining a library of standard content
- Manage the development and submission of Proposals
- Marketing Support
- Develop and maintain firm branding specifications
- Support functions of website, including monitoring visits, updating content (through our web developer), assessing effectiveness
- Monitor social media activities and success factors: maintain a schedule of blog posts and monitor success
- Act in a general support function to the firm's principal

Other Opportunities for Growth
- Take on some of the activities of the Jobs Analysts such as updating of documentation and interviewing
- Potential to take on some of the responsibilities of the junior consultants

**Workplace**:

- Main workplace is based in the owner's home with a work space that is segregated from the living quarters and shared with other employees
- Some opportunities to work from your own home

**Education**:

- Requires Post secondary Education, ideally University
- Preference for either a Business related discipline or Human Resources with an administration emphasis

**Experience**:

- Must have some experience in an Administrative role
- Ideally have some experience in: bookkeeping; working with project management software, ideally Monday; managing schedules for executives, dealing with senior client representatives; developed systems for managing large volumes of digital files for projects; some basic business writing; etc.
- Level headed and able to deal with number of simultaneous tasks in a fast paced environment

**Personal Attributes**:

- Solid and methodical approach to work
- Able to deal with multiple deadlines and manage changing priorities
- Able to ask questions when unclear
- Mature and balanced approach to managing issues
- Able to deal with ambiguity

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