Corporate Accounts Payable Service Rep

3 weeks ago

Toronto, Canada City of Toronto Full time

**Job ID**: 42852

**Job Category**:Finance, Accounting & Purchasing

**Division & Section**:Accounting Services, Acctg Services Accounts Payable

**Work Location**:Metro Hall, 55 John Street, Toronto

**Job Type & Duration**:Full-time, Temporary (12 months) Vacancies

**Hourly Rate and Wage Grade**:$35.17 - $38.53 hourly

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: L79 Full-time

**Number of Positions Open**:2

**Posting Period**:5-Mar-2024 to 19-Mar-2024

To process accounts payable transactions and provide service to divisions and vendors related to the payment of accounts due by the Corporation.

**Major Responsibilities**:

- Responsible for the timely and accurate processing of all accounts payable transactions that include, but not limited to, invoices, grants, transfers and reimbursement payments and other activities associated with accounts payable activities. Provides customer service to city divisions and vendors, as well as the city's agencies, boards, commissions and corporations (ABCCs).
- Maintains and ensures the accuracy of all associated accounting records, data retention/retrieval requirements, transactions, vendor files and runs reports related to Accounts Payable. Checks that documented receipts and/or authorization of invoices are complete for all non-PO payments to be processed.
- Ensures control totals are accurate for invoice and accounts payable transactions are processed in accordance to City bylaws, corporate policies, procedures and internal control mechanisms. Liaises with division staff to resolve purchase document requirements to ensure payments to vendors are made in accordance with purchase order and non-purchase order terms.
- Verifies validity of payment by matching original purchasing documents where appropriate, ensures acknowledgement of receipt is present, checks for mathematical accuracy of extensions and total including Federal and Provincial taxes and validates expenditure coding.
- Provides input into the development of procedures and adequacy of internal controls.
- Prepares and validates Accounts Payable statistical data and information and with using the information from the Financial Information Systems, follows up with divisions when budget levels are exceeded.
- Generates standard, adhoc and quality assurance reports from the SAP accounting system related to accounts payable transactions

**Key Qualifications**:

- Experience in the accounts payable function and related accounting principles and practices within a large organization.
- Experience clerical/administrative experience as it relates to the responsibilities of this position.
- Experience with computerized financial systems, i.e. SAP.
- Experience with Microsoft Office Suite, (i.e. MS Word, Excel) and electronic mail.

**You must also have**:

- Fundamental business mathematical skills and a working knowledge of general statistical techniques and practices.
- Excellent customer service and interpersonal skills.
- Highly developed communication (oral and written) skills.
- Ability to compose effective correspondence and memoranda.
- Strong analytical and problem solving skills in combination with the ability to perform duties under mínimal supervision.
- Excellent keyboarding and proof reading skills with emphasis on accuracy.
- Strong organizational and multi-tasking skills with the ability to meet deadlines and assess priorities.
- Ability to work overtime as required.

**Equity, Diversity and Inclusion**

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

**Accommodation

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