Director, Lease Administration

4 months ago


Toronto, Canada Realstar Full time

Reporting to the Senior Vice President, Finance, this permanent, full-time leadership role is responsible for managing the lease administration function for our multi-residential portfolio, ensuring accuracy, compliance, and efficiency in all lease-related activities. This role will work closely with cross-functional teams to support the organization’s strategic objectives and drive value creation through effective lease management. This role requires a thorough understanding of applicable tenancy laws, regulations and property management standards across Canada.
RESPONSIBILITIES
- Lead a team to manage lease administration and tenant related matters for Realstar’s portfolio of approximately 22,000 residential units across Canada
- Ensure accuracy and completeness of lease data in Yardi Voyager
- Monthly review of rent rolls and vacancy reports to identify anomalies and uphold integrity of lease data
- Review and manage tenant related matters such as complex tenant ledgers, rent reduction programs, refunds, collections, disputes, etc.
- Liaise with external legal counsel and collection agencies on tenant matters related to rent arrears and collections
- Administer housing agreements and complex rent programs with complete accuracy and a deep understanding of the Residential Tenancy Acts of each operating province
- Lead Realstar’s response to industry trends, regulatory changes, and best practices to ensure proper documentation process and complete compliance

REQUIRED SKILLS & EXPERIENCE
- Bachelor’s degree in Business Administration, Real Estate, Finance, or a related field
- 10+ years of experience in lease administration, property management, or real estate asset management, preferably within the multi-residential sector
- Strong knowledge of lease agreements, real estate law, provincial regulations, and property management practices
- Detail-oriented with excellent analytical, organizational and problem-solving skills
- Demonstrates leadership and the ability to command respect, with a confident and authoritative presence
- Exhibits strong negotiation skills with the ability to effectively advocate for the company’s interests
- Ability to work in a fast-paced environment and manage multiple priorities
- Advanced proficiency in Yardi Voyager is required

We thank all those who apply, but only those selected for an interview will be contacted.
Realstar supports equal opportunity initiatives. Accommodation will be provided in all stages of the hiring process. Contact us for any accommodation requests, and we will work with you to meet your needs.



  • Toronto, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...


  • Toronto, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...


  • Toronto, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...

  • Director, Leasing

    7 months ago


    Toronto, Canada QuadReal Full time

    **About QuadReal Property Group** QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in...

  • Lease Administrator

    3 months ago


    Toronto, Canada Epic Investment Services Full time

    **Lease Administrator** The Lease Administrator will be responsible for providing leasing support, administration support, lease documentation and reporting support for the company portfolio, predominately focused on office, industrial, and retail portfolios. **Your Responsibilities**: - Have thorough knowledge of leases and ancillary documents. -...


  • Toronto, ON, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...


  • Toronto, ON, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...

  • Lease Administrator

    3 months ago


    Toronto, Canada Epic Investment Services Full time

    The Lease Administrator will be responsible for providing leasing support, lease and corporate administration support, lease documentation and reporting support for the company’s national portfolio, predominately focused on office, industrial, and retail assets, and will report into the senior manager (“Senior Manager”). Your Responsibilities: - Have...


  • Toronto, Ontario, Ontario, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...


  • Toronto, Ontario, Canada Hamilton Recruiting Full time

    Overview:HAMILTON RECRUITING is a well-established organization with headquarters in Toronto and offices across Canada. We are currently seeking a highly experienced Director, Legal & Lease Documentation to join our team.About the Role:We offer an attractive compensation package that includes a competitive salary of $120,000 - $180,000 per year, bonus...


  • Toronto, Ontario, Canada Primaris REIT Full time

    At Primaris REIT, we are seeking a highly skilled Commercial Leasing Director to join our team at our Head Office in Toronto, ON. With a strong background in commercial real estate leasing, you will play a crucial role in executing leasing activities that minimize and prevent vacancies in assigned properties.The successful candidate will be responsible for...

  • Director, Leasing

    7 months ago


    Toronto, Canada Menkes Full time

    Posted In: Leasing - About The JobThe Director of Leasing will have the primary responsibility of leasing the Company’s growing industrial portfolio of approximately 3,500,000 square feet, along with ancillary retail space, located in the Greater Toronto Area. In this capacity the Director of Leasing will work in close collaboration with the internal...

  • Lease Administrator

    6 months ago


    Toronto, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....


  • Toronto, Canada The Cadillac Fairview Corporation Limited Full time

    **_Role Impact:_** To provide ongoing leadership support and expertise to regional and property staff relating to lease interpretation and tenant queries along with managing the administration of signed documents such as Leases, Lease Amending Agreements, Specialty Leasing Agreements and License Agreements ensuring the tenant is billed in accordance to the...

  • Director of Leasing

    3 months ago


    Toronto, Canada Shiplake Properties Full time

    At Shiplake, our mission is to **create exceptional living experiences, through design, service and sustainability.** The Director of Leasing is responsible for marketing and leasing functions while developing initiatives to increase revenue and profits. This individual is responsible for achieving quarterly/annual leasing goals, leading the leasing team,...

  • Lease Administrator

    4 days ago


    Toronto, Canada Epic Investment Services Full time

    **Lease Administrator** **Epic Investment Services** Epic Investment Services (Epic), which includes its wholly owned subsidiary MDC Realty Advisors in the United States, is a fully integrated North American real estate platform. Headquartered in Toronto, Canada and operating from offices in Canada and the United States, Epic has over $17.5 billion in...


  • Toronto, Canada The Cadillac Fairview Corporation Ltd Full time

    **_Role Impact:_** To provide ongoing leadership support and expertise to regional and property staff relating to lease interpretation and tenant queries along with managing the administration of signed documents such as Leases, Lease Amending Agreements, Specialty Leasing Agreements and License Agreements ensuring the tenant is billed in accordance to the...


  • Toronto, Canada Allied Full time

    Allied is looking for a **Leasing Administrator** to join our team in Toronto. At Allied, everything starts with purpose. In the role of **Leasing Administrator**, you will support the day-to-day activities of our Leasing team through a broad range of administrative tasks. In effect, you will help develop the relationships that define Allied’s position...

  • Lease Administrator

    6 days ago


    Toronto, Canada KINKA FAMILY Full time

    **Job Overview** - The Lease Administrator plans, organizes, and oversees lease administrative processes of KINKA FAMILY and will serve as the main contact for all landlords in lease-related matters. In addition, they will assist in the timely completion of all new corporate leases and liaise with realtors, agents, and lawyers to ensure completeness and...

  • Leasing Coordinator

    7 months ago


    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. The Leasing Coordinator will work closely with the VPs, Leasing Directors and Managers on leasing and related activities and other projects on an as needed basis. Leasing Coordinator will report to Manager, Lease Administration. RESPONSIBILITIES Responsible for leasing support for all Ontario...