Director, Lease Administration

2 months ago


Toronto, Canada Realstar Full time

Reporting to the Senior Vice President, Finance, this permanent, full-time leadership role is responsible for managing the lease administration function for our multi-residential portfolio, ensuring accuracy, compliance, and efficiency in all lease-related activities. This role will work closely with cross-functional teams to support the organization’s strategic objectives and drive value creation through effective lease management. This role requires a thorough understanding of applicable tenancy laws, regulations and property management standards across Canada.
RESPONSIBILITIES
- Lead a team to manage lease administration and tenant related matters for Realstar’s portfolio of approximately 22,000 residential units across Canada
- Ensure accuracy and completeness of lease data in Yardi Voyager
- Monthly review of rent rolls and vacancy reports to identify anomalies and uphold integrity of lease data
- Review and manage tenant related matters such as complex tenant ledgers, rent reduction programs, refunds, collections, disputes, etc.
- Liaise with external legal counsel and collection agencies on tenant matters related to rent arrears and collections
- Administer housing agreements and complex rent programs with complete accuracy and a deep understanding of the Residential Tenancy Acts of each operating province
- Lead Realstar’s response to industry trends, regulatory changes, and best practices to ensure proper documentation process and complete compliance

REQUIRED SKILLS & EXPERIENCE
- Bachelor’s degree in Business Administration, Real Estate, Finance, or a related field
- 10+ years of experience in lease administration, property management, or real estate asset management, preferably within the multi-residential sector
- Strong knowledge of lease agreements, real estate law, provincial regulations, and property management practices
- Detail-oriented with excellent analytical, organizational and problem-solving skills
- Demonstrates leadership and the ability to command respect, with a confident and authoritative presence
- Exhibits strong negotiation skills with the ability to effectively advocate for the company’s interests
- Ability to work in a fast-paced environment and manage multiple priorities
- Advanced proficiency in Yardi Voyager is required

We thank all those who apply, but only those selected for an interview will be contacted.
Realstar supports equal opportunity initiatives. Accommodation will be provided in all stages of the hiring process. Contact us for any accommodation requests, and we will work with you to meet your needs.


  • Director, Leasing

    5 months ago


    Toronto, Canada QuadReal Full time

    **About QuadReal Property Group** QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in...

  • Lease Administrator

    4 weeks ago


    Toronto, Canada Epic Investment Services Full time

    **Lease Administrator** The Lease Administrator will be responsible for providing leasing support, administration support, lease documentation and reporting support for the company portfolio, predominately focused on office, industrial, and retail portfolios. **Your Responsibilities**: - Have thorough knowledge of leases and ancillary documents. -...

  • Lease Administrator

    1 month ago


    Toronto, Canada Epic Investment Services Full time

    The Lease Administrator will be responsible for providing leasing support, lease and corporate administration support, lease documentation and reporting support for the company’s national portfolio, predominately focused on office, industrial, and retail assets, and will report into the senior manager (“Senior Manager”). Your Responsibilities: - Have...

  • Director, Leasing

    3 weeks ago


    Toronto, Ontario, Canada Cushman and Wakefield Full time

    Job TitleDirector, LeasingJob Description SummaryAs a key member of the Asset Services Retail Leasing Team, the Director, Leasing will be responsible for carrying out the daily activities of the team in accordance with organizational policies and standards. The individual will be responsible for retail leasing functions, including developing and maintaining...

  • Director, Leasing

    3 weeks ago


    Toronto, Ontario, Canada Cushman and Wakefield Full time

    Job TitleDirector, LeasingJob Description SummaryAs a key member of the Asset Services Retail Leasing Team, the Director, Leasing will be responsible for carrying out the daily activities of the team in accordance with organizational policies and standards. The individual will be responsible for retail leasing functions, including developing and maintaining...

  • Director, Leasing

    3 weeks ago


    Toronto, Ontario, Canada Cushman and Wakefield Full time

    Job TitleDirector, LeasingJob Description SummaryAs a key member of the Asset Services Retail Leasing Team, the Director, Leasing will be responsible for carrying out the daily activities of the team in accordance with organizational policies and standards. The individual will be responsible for retail leasing functions, including developing and maintaining...

  • Director, Leasing

    3 weeks ago


    Toronto, Ontario, Canada Cushman and Wakefield Full time

    Job Summary: Director, Leasing role responsible for retail leasing functions, developing business relationships, prospecting tenants, negotiating lease transactions, and ongoing research and reporting on market activities. Job Description: Develop and manage leasing strategy for Portfolio projects, finalizing deals in a timely manner. Develop and manage...

  • Director, Leasing

    4 months ago


    Toronto, Canada Menkes Full time

    Posted In: Leasing - About The JobThe Director of Leasing will have the primary responsibility of leasing the Company’s growing industrial portfolio of approximately 3,500,000 square feet, along with ancillary retail space, located in the Greater Toronto Area. In this capacity the Director of Leasing will work in close collaboration with the internal...

  • Lease Administrator

    4 months ago


    Toronto, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • Director of Leasing

    4 weeks ago


    Toronto, Canada Shiplake Properties Full time

    At Shiplake, our mission is to **create exceptional living experiences, through design, service and sustainability.** The Director of Leasing is responsible for marketing and leasing functions while developing initiatives to increase revenue and profits. This individual is responsible for achieving quarterly/annual leasing goals, leading the leasing team,...

  • Director, Leasing

    3 weeks ago


    Toronto, Canada Cushman and Wakefield Full time

    Job TitleDirector, LeasingJob Description SummaryJob DescriptionTitle:Director, LeasingReporting to the Senior Vice President, Retail Leasing, this role will carry out the daily activities of theAsset Services Retail Leasing Team in accordance with organizational policies and standards. Theindividual will be responsible for retail leasing functions, for a...

  • Leasing Coordinator

    5 months ago


    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. The Leasing Coordinator will work closely with the VPs, Leasing Directors and Managers on leasing and related activities and other projects on an as needed basis. Leasing Coordinator will report to Manager, Lease Administration. RESPONSIBILITIES Responsible for leasing support for all Ontario...


  • Toronto, ON, Canada Redwood Infrastructure Full time

    Join Redwood Infrastructure as a Junior Lease Administrator and be part of a rapidly scaling company driven by a mission to ensure everyone can reliably connect with emergency services, family, work, and everything in between, no matter where they are in Canada. As a key member of our team, you will play a critical role in accelerating lease agreements for...


  • Toronto, ON, Canada Redwood Infrastructure Full time

    Join Redwood Infrastructure as a Junior Lease Administrator and be part of a rapidly scaling company driven by a mission to ensure everyone can reliably connect with emergency services, family, work, and everything in between, no matter where they are in Canada. As a key member of our team, you will play a critical role in accelerating lease agreements for...


  • Toronto, ON, Canada Cadillac Fairview Full time

    Role impact: To support the Leasing Executives and Leasing Directors in preparing offers to lease, work schedule process, preparing correspondence, preparing tenant packages, and communicating with company personnel, tenants and potential clients. What you will deliver: Perform administrative duties, including correspondence, reports, statements and...


  • Toronto, Canada DUCA Financial Services Credit Union Ltd. Full time

    **Why DUCA?** At DUCA, we strive for excellence in everything we do. Our commitment to **_Do more, Be more, Achieve more_** is what sets us apart and drives our company culture. DUCA’s impact goes beyond our financial solutions - we're dedicated to making a real difference in the lives of our members and in our community. We believe our employees are our...


  • Toronto, Ontario, Canada Rogers Communications Full time

    We are committed to connecting Canadians through unique partnerships, our world-class network and content Canadians love—and our innovative team is growing. We are looking for dedicated team members to join our Corporate team who have a genuine passion for making positive impacts on customers and the communities where we live and work. We have a variety of...


  • Toronto, Canada Chad Management Group Full time

    Full Time Lease Administrator **Responsibilities**: - Prepare, execute, and manage lease agreements - Negotiate lease terms with tenants - Track lease payments and ensure that all payments are received on time - Resolve lease disputes - Maintain lease records - Provide leasing information to prospective tenants Qualifications: - Bachelor's degree in...

  • Leasing Administrator

    4 months ago


    Toronto, Canada The Daniels Corporation Full time

    **Available Position**: **leasing administrator**: At Daniels, you will work with passionate leaders across the real estate development process to make purposeful change and bring communities to life. The Daniels Corporation builds with a passion for creating vibrant communities in every sense of the word. Daniels looks beyond the bricks and mortar,...


  • Toronto, Canada Rogers Communications Full time

     We are committed to connecting Canadians through unique partnerships, our world-class network and content Canadians love—and our innovative team is growing. We are looking for dedicated team members to join our Corporate team who have a genuine passion for making positive impacts on customers and the communities where we live and work. We have a variety...