Director, Lease Administration

4 weeks ago

Toronto, Canada Realstar Full time

Reporting to the Senior Vice President, Finance, this permanent, full-time leadership role is responsible for managing the lease administration function for our multi-residential portfolio, ensuring accuracy, compliance, and efficiency in all lease-related activities. This role will work closely with cross-functional teams to support the organization’s strategic objectives and drive value creation through effective lease management. This role requires a thorough understanding of applicable tenancy laws, regulations and property management standards across Canada.
RESPONSIBILITIES
- Lead a team to manage lease administration and tenant related matters for Realstar’s portfolio of approximately 22,000 residential units across Canada
- Ensure accuracy and completeness of lease data in Yardi Voyager
- Monthly review of rent rolls and vacancy reports to identify anomalies and uphold integrity of lease data
- Review and manage tenant related matters such as complex tenant ledgers, rent reduction programs, refunds, collections, disputes, etc.
- Liaise with external legal counsel and collection agencies on tenant matters related to rent arrears and collections
- Administer housing agreements and complex rent programs with complete accuracy and a deep understanding of the Residential Tenancy Acts of each operating province
- Lead Realstar’s response to industry trends, regulatory changes, and best practices to ensure proper documentation process and complete compliance

REQUIRED SKILLS & EXPERIENCE
- Bachelor’s degree in Business Administration, Real Estate, Finance, or a related field
- 10+ years of experience in lease administration, property management, or real estate asset management, preferably within the multi-residential sector
- Strong knowledge of lease agreements, real estate law, provincial regulations, and property management practices
- Detail-oriented with excellent analytical, organizational and problem-solving skills
- Demonstrates leadership and the ability to command respect, with a confident and authoritative presence
- Exhibits strong negotiation skills with the ability to effectively advocate for the company’s interests
- Ability to work in a fast-paced environment and manage multiple priorities
- Advanced proficiency in Yardi Voyager is required

We thank all those who apply, but only those selected for an interview will be contacted.
Realstar supports equal opportunity initiatives. Accommodation will be provided in all stages of the hiring process. Contact us for any accommodation requests, and we will work with you to meet your needs.

  • Director, Legal and Lease Administration

    4 weeks ago

    Toronto, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...

  • Director, Legal and Lease Administration

    4 weeks ago

    Toronto, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...

  • Director, Legal and Lease Administration

    4 weeks ago

    Toronto, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...

  • Director, Legal and Lease Administration

    4 weeks ago

    Toronto, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...

  • Director, Legal and Lease Administration

    1 week ago

    Toronto, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...

  • Director, Legal and Lease Administration

    4 weeks ago

    Toronto, ON, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...

  • Director, Legal and Lease Administration

    1 week ago

    Toronto, ON, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...

  • Lease Administrator

    2 weeks ago

    Toronto, Canada Epic Investment Services Full time

    **Lease Administrator** The Lease Administrator will be responsible for providing leasing support, administration support, lease documentation and reporting support for the company portfolio, predominately focused on office, industrial, and retail portfolios. **Your Responsibilities**: - Have thorough knowledge of leases and ancillary documents. -...

  • Director, Leasing

    3 weeks ago

    Toronto, Canada QuadReal Full time

    **About QuadReal Property Group** QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in...

  • Director, Legal and Lease Administration

    4 weeks ago

    Toronto, Ontario, C6A, Ontario, Canada Hamilton Recruiting Full time

    As a result of their national growth, our client (with headquarters in Toronto and offices across Canada) is seeking a proactive, detail-oriented Director, Legal & Lease Documentation to lead and develop a team serving corporate national needs. This is a rare opportunity for an experienced legal professional to advance their career with a well-respected...

  • Lease Administrator

    3 weeks ago

    Toronto, Canada Epic Investment Services Full time

    The Lease Administrator will be responsible for providing leasing support, lease and corporate administration support, lease documentation and reporting support for the company’s national portfolio, predominately focused on office, industrial, and retail assets, and will report into the senior manager (“Senior Manager”). Your Responsibilities: - Have...

  • Leasing Agent/Administrator

    2 weeks ago

    Toronto, ON, Canada Bilingual Source Full time

    Bilingual Lease Administrator (Commercial) Reporting To: Associate Director, Lease Administration The Bilingual Lease Administrator will join the Lease Administration team in Toronto, responsible for managing lease documents and ensuring accurate data entry related to commercial leases. Document Management: Oversee all lease agreements, ensuring...

  • Leasing Agent/Administrator

    2 weeks ago

    Toronto, ON, Canada Bilingual Source Full time

    Bilingual Lease Administrator (Commercial) Reporting To: Associate Director, Lease Administration The Bilingual Lease Administrator will join the Lease Administration team in Toronto, responsible for managing lease documents and ensuring accurate data entry related to commercial leases. Document Management: Oversee all lease agreements, ensuring...

  • Lease Administrator

    3 weeks ago

    Toronto, Canada BGIS Full time

    **Who We Are** **SUMMARY** The **Lease Administrator **is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as well as collecting and paying monthly rental payments on behalf of landlords and tenants. **KEY DUTIES & RESPONSIBILITIES** **Lease...

  • Lease Administrator

    1 week ago

    Toronto, Canada BGIS Full time

    **Who We Are** **SUMMARY** The **Lease Administrator **is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as well as collecting and paying monthly rental payments on behalf of landlords and tenants. **KEY DUTIES & RESPONSIBILITIES** **Lease...

  • Lease Administrator

    1 day ago

    Toronto, Canada Trinity Group Full time

    Trinity Development Group (Toronto, Ontario)Trinity Development Group has embodied a spirit of leadership that’s made us one of the most innovative developers in Canada. We treat each development as a unique opportunity to create inspired spaces that define communities and help our tenants thrive. We are a leading property management company dedicated to...

  • Bilingual Lease Administrator

    2 weeks ago

    Toronto, Canada Bilingual Source Full time

    Bilingual Lease Administrator (Commercial) Reporting To: Associate Director, Lease Administration Position Summary The Bilingual Lease Administrator will join the Lease Administration team in Toronto, responsible for managing lease documents and ensuring accurate data entry related to commercial leases. This role requires attention to detail and the...

  • Bilingual Lease Administrator

    6 days ago

    Toronto, Canada Bilingual Source Full time

    Bilingual Lease Administrator (Commercial) Reporting To: Associate Director, Lease Administration Position Summary The Bilingual Lease Administrator will join the Lease Administration team in Toronto, responsible for managing lease documents and ensuring accurate data entry related to commercial leases. This role requires attention to detail and the...

  • Bilingual Lease Administrator

    1 week ago

    Toronto, Canada Bilingual Source Full time

    Bilingual Lease Administrator (Commercial)Reporting To: Associate Director, Lease AdministrationPosition SummaryThe Bilingual Lease Administrator will join the Lease Administration team in Toronto, responsible for managing lease documents and ensuring accurate data entry related to commercial leases. This role requires attention to detail and the ability to...

  • Bilingual Lease Administrator

    2 weeks ago

    Toronto, Canada Bilingual Source Full time

    Bilingual Lease Administrator (Commercial)Reporting To: Associate Director, Lease AdministrationPosition SummaryThe Bilingual Lease Administrator will join the Lease Administration team in Toronto, responsible for managing lease documents and ensuring accurate data entry related to commercial leases. This role requires attention to detail and the ability to...