Administrative Assistant to The Chief of Emergency

4 weeks ago

Brampton, Canada William Osler Health System Full time

**Company Description**
One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today

William Osler Health System (Osler) is offering an Administrative Assistant position within the Emergency Services portfolio reporting to the Director of Emergency Services. This role works closely with and directly supports the Chief of Emergency Services and Leadership Team, including Site Chiefs and Clinical Service Managers across three sites. The role supports administrative scheduling needs, physician-related needs (e.g., College of Physicians and Surgeons of Ontario chart review, on-call invoicing, Clinical Teaching Unit resident scheduling, physician business meeting support, education rounds, etc.) that is central to Emergency Services. The role supports Emergency Services in areas related to quality improvement, committee work, data collection / presentation, evaluation survey support and shared administrative support for clinical services managers (e.g., ambulance offload report, contact lists, clerical onboarding and access, project support, asset and supply management, reimbursement process, etc.).

In addition to the above, key responsibilities include interacting with individuals at all levels of the organization, scheduling, attending and recording various meetings; preparing and collating all necessary materials and agendas; corresponding via letters, proposals, manuals and reports; collecting and reviewing statistics such as attendance, vacation, workload; maintaining electronic files; supporting the Emergency Services Quality program, including case reviews and adhering to Osler documentation requirements; and other related duties as assigned. Travel between sites may be required.

Through this role, you will be exposed to confidential information including strategic and operational work across the portfolio as a valued and integral part of the Emergency Services team.
**Qualifications**
- Minimum of 5 years recent experience in an administrative assistant position in a health care environment
- Graduate of a Secretarial/Administrative Assistant program is an asset
- Advanced proficiency in computer skills including Outlook, Word, Excel, Power Point and Access, Payroll
- Proficient in calendar management, scheduling, minute taking and document management
- Ability to maintain human resources files, and assist in preparation for recruitment and onboarding of new team members
- Ability to manage a budget, including reconciliation of credit card statements and management of department purchasing
- Ability to work independently and collaboratively within a team
- Strong attention to detail, organizational and time management skills required
- Demonstrated excellent and proactive interpersonal, communication (written, verbal and English comprehension) and customer service skills.
- Ability to write and/or edit correspondence
- Sound organizational skills with demonstrated ability to problem-solve and to handle multiple priorities in a fast-paced work environment while managing competing projects
- Proven ability to work independently and meet deadlines with minimum supervision
- Sound judgment
- Excellent attendance, punctuality and work record
- Develop and maintain paper and electronic filing systems, including filing of confidential information
- Demonstrated diplomacy in working with others, employing a cooperative approach with a focus on customer service
- Maintains confidentiality at all times
- Able to travel between and work at all hospital site
- Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

**Additional Information**

Application deadline: December 20, 2024

FT

LI-VK1

While we thank all applicants, only

  • Deputy Fire Chief

    3 months ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**:Deputy Fire Chief **DEPARTMENT**:Fire & Emergency Services **POSTING NUMBER**:106357 **NUMBER OF POSITIONS**:1 **JOB STATUS & DURATION**:Full Time Permanent **HOURS OF WORK**:40 hour workweek **LOCATION**:Hybrid Model*- when working onsite, you will report to the location of Fire HQ. **SALARY GRADE**:10 **HIRING...

  • Division Chief, Administrative Services

    4 months ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**:Division Chief, Administrative Services **DEPARTMENT**:Fire & Emergency Services **POSTING NUMBER**:106257 **NUMBER OF POSITIONS**:1 **JOB STATUS & DURATION**:Full Time Permanent **HOURS OF WORK**:40-hour workweek **LOCATION**:Brampton Fire Headquarters. **SALARY GRADE**:9 **HIRING SALARY RANGE**:$139,158 - $156,553...

  • Division Chief, Fire Life Safety Education

    3 months ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**:Division Chief, Fire Life Safety Education **DEPARTMENT**:Community Services **POSTING NUMBER**:106356 **NUMBER OF POSITIONS**:1 **JOB STATUS & DURATION**:Full Time Permanent **HOURS OF WORK**:40 hour workweek **LOCATION**:Hybrid Model*- when working onsite, you will report to the location of Fire Life Safety...

  • Executive Assistant

    4 months ago

    Brampton, Canada William Osler Health System Full time

    **Company Description** One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest...

  • Chief Technology Officer

    8 months ago

    Brampton, Canada The CompDoc Full time

    Chief Technology Officer duties and responsibilities The Chief Technology Officer leads the efforts of the business to effectively utilize technology to meet its needs and goals. Primary duties and responsibilities of Chief Technology Officers include: ➡Leading technology teams in their day-to-day operations, supervising heads of departments, and setting...

  • Chief Technology Officer

    7 months ago

    Brampton, Canada The CompDoc Full time

    Chief Technology Officer duties and responsibilities The Chief Technology Officer leads the efforts of the business to effectively utilize technology to meet its needs and goals. Primary duties and responsibilities of Chief Technology Officers include: ➡Leading technology teams in their day-to-day operations, supervising heads of departments, and setting...

  • Sales Representative

    7 months ago

    Brampton, Canada Dependable Emergency Vehicles Full time

    Dependable Emergency Vehicles builds high-quality, cost-effective emergency vehicles that have been proven in the emergency response industry for over 40 years. Founded in 1975, and is as it began, a family-operated business. Our outstanding dedication and unsurpassed quality have led us to be one of the largest emergency vehicle manufacturing facilities in...

  • Corporate Chief, Obstetrics and Gynaecology

    2 months ago

    Brampton, Canada William Osler Health System Full time

    **Company Description** One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest...

  • Corporate Chief, Obstetrics and Gynaecology, William Osler Health System

    3 months ago

    Brampton, Canada Odgers Berndtson Full time

    Applications are invited to the position of Corporate Chief, Obstetrics and Gynaecology at William Osler Health System (Osler), a hospital system which includes Brampton Civic Hospital, Etobicoke General Hospital, and Peel Memorial Centre for Integrated Health and Wellness. Serving 1.3 million residents of Brampton, Etobicoke and surrounding communities...

  • Physician Assistant

    3 months ago

    Brampton, Canada William Osler Health System Full time

    Job DescriptionWorking with a team of health professionals in an inter-professional collaborative model and under the supervision and/or delegation of a supervising physician (and in accordance with the College of Physicians and Surgeons of Ontario's policy on delegation) the Physician Assistant will provide quality patient focused care to patients in the...

  • Physician Assistant

    7 months ago

    Brampton, Canada William Osler Health System Full time

    **Company Description** One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest...

  • Chief Executive Officer

    4 weeks ago

    Brampton, Ontario, Canada Government of Canada - Central Full time

    Overview">We are seeking a highly skilled and experienced Chief Executive Officer to lead our business development efforts at the Government of Canada - Central. This is an exceptional opportunity for a visionary leader to drive growth, innovation, and excellence in our organization.

  • Chief financial officer

    4 months ago

    Brampton, Canada First Nations Full time

    Job DetailsVirsa Foundation located at 1 Gateway Blvd suite 201 Brampton, ON L6T 0G3 is looking for two permanent, full-time ‘Chief financial officer†to join their team.Job Title: Chief financial officerWork Location: 1 Gateway Blvd suite 201Brampton, ON L6T 0G3Salary: $63.00 per hourNumber of positions: 2Terms of Employment: Full-time and...

  • Chief Operating Officer for International Development

    3 weeks ago

    Brampton, Ontario, Canada Government of Canada - Central Full time

    Job SummaryWe are seeking a seasoned Chief Operating Officer to oversee our international development efforts. As a key member of our team, you will be responsible for driving strategic initiatives and ensuring the successful implementation of programs.About the RoleThe Chief Operating Officer will lead the development and execution of organizational...

  • Arts & Culture Program Assistant Ii

    3 months ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**:Arts & Culture Program Assistant II **DEPARTMENT**:Community Services **NUMBER OF POSITIONS**:1 **JOB STATUS & DURATION**:Part time **HOURS OF WORK**:up to 24 hour workweek **LOCATION**:You will report to various locations such as: Snelgrove Community Centre, The Rose Studio, Cyril Clark theatre, Lester B. Pearson...

  • Administrative Assistant, Transit

    2 months ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**:Administrative Assistant, Transit **DEPARTMENT**:Transit **POSTING NUMBER**:106402 **NUMBER OF POSITIONS**:1 **JOB STATUS & DURATION**:Temporary 9 months contract **HOURS OF WORK**:35 hour workweek **LOCATION**:Onsite, Brampton Transit Facility. **SALARY GRADE**:2 **HIRING SALARY RANGE**:$58,307.00 - $65,596.00 per...

  • Full-time Administrative Assistant 1

    1 month ago

    Brampton, Canada The Church of Jesus Christ of Latter-day Saints Full time

    The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under general supervision and handle moderately complex issues and problems that require solid...

  • Administrative Assistant to The Manager

    6 months ago

    Brampton, Canada Regional Municipality of Peel Full time

    **Job Description**: **Administrative Assistant to the Manager, Access to Information & Privacy** **Legislative Services - Clerks** **Status**:Contract - Full Time - 13 Months **Salary Range**:$54,969 - $68,713 per annum (plus comprehensive benefits) **Work mode: Hybrid i.e. 2-3 days in office per week** _see below for more details about this work...

  • Chief Operations and Finance Strategist

    3 weeks ago

    Brampton, Ontario, Canada Government of Canada - Central Full time

    Job OverviewWe are seeking an experienced Chief Operations and Finance Strategist to join our team at the Government of Canada - Central.Salary:$120,000 - $180,000 per year, depending on experience.Job DescriptionThe successful candidate will be responsible for allocating resources, establishing departments, formulating policies, and representing the...

  • Communications Operator

    3 months ago

    Brampton, Canada City of Brampton Full time

    **Job Description**: **JOB TITLE**:COMMUNICATIONS OPERATOR **DEPARTMENT**:FIRE & EMERGENCY SERVICES **POSTING NUMBER**:106340 **NUMBER OF POSITIONS**:1 **JOB STATUS & DURATION**:Full time Permanent **HOURS OF WORK**:42 hour workweek, shift work **LOCATION**: 7750 Hurontario Street. **SALARY GRADE**:4 **STARTING SALARY: $ **65,230.00 per annum SUBJECT...