Administrative Assistant

6 days ago

Montréal, Canada Miyoskamin Full time

**EMPLOYMENT OPPORTUNITY**
Administrative Assistant

**About Miyoskamin**
- Miyoskamin, _an empowerment centre for Indigenous women and children, is a new building recently acquired by the Native Women’s Shelter of Montreal.
Located at 757 Rue Des Seigneurs, Miyoskamin is the site of two new innovative projects: the Saralikitaaq Centre for Indigenous children, and a second stage housing program for Indigenous women and their families. This new program will house, support, and empower 23 Indigenous women and their children. We are currently seeking a dynamic and professional individual to fulfill the role of Administrative Assistant.

**About the Position**:
The Administrative Assistant will be responsible for performing a wide variety of administrative and operational tasks to support the functioning of the new building and newly developed Miyoskamin services and programming.
Specifically, the Administrative Assistant will work closely with the Director of
Miyoskamin and will provide direct administrative support for the new 2nd stage housing program.

**Role and Responsibilities**:
Administrative Support for the Second Stage Housing Program:
Under the supervision of the Director of Miyoskamin, the Administrative
Assistant is responsible for the following activities:

- Coordinating meetings with the Housing Selection Committee and acting as a point of contact for the housing selection committee members
- As needed, acting as a liaison with the the Societe D’habitation du
Québec
- Filtering correspondence relating to the 2nd stage housing program and bringing important issues to the attention of the Director of
Miyoskamin as needed
- Other tasks as required by the Director of Miyoskamin

Human Resources Support:
Under the supervision of the Director of Miyoskamin, the Administrative
Assistant is responsible for the following activities:

- Supporting human resources processes and helping to prepare documents, forms, records, and correspondence related to hiring, onboarding, evaluations, and the development of staff work plans
- Assisting in drafting job descriptions and job postings for Miyoskamin
- Assisting in scheduling training and professional development workshops and opportunities for staff and corresponding with training service providers
- Overseeing the maintenance and filing of employment records, employment contracts, and service contracts for Miyoskamin
- As needed, relaying internal memos, notices, and directives on behalf of the Director of Miyoskamin

General Administrative Assistance & Office Support:
Under the supervision of the Director of Miyoskamin, the Administrative
Assistant is responsible for the following activities:

- Providing administrative support to the Director of Miyoskamin including but not limited to scheduling, follow-up correspondence and communication, and other tasks as required
- Organizing and managing files within a digital and physical filing system
- As needed, providing receptionist services by answering telephone calls, screening calls, taking messages, forwarding calls, and greeting guests
- As needed, responding to general inquiries

Peer Support and Participation:
As part of a collaborative working environment, the Administrative Assistant is responsible for the following activities:

- Attending and participating in staff meetings
- Embracing a collaborative and respectful environment amongst peers
- Embodying the mission and values of the NWSM, Miyoskamin and

Saralikitaaq

**Qualifications**:
Skills & Attributes

Strong oral and written communication skills
Strong organizational skills
Ability to act with discretion and ensure confidentiality
Ability to thrive in a fluid working environment
Ability to work with culturally diverse Indigenous families, communities, and staff

Bilingualism in English and French
Indigenous language skills (asset)

Education & Experience
Completion of a secretarial studies program, training as an executive assistant, and/or other administrative training
At least two years relevant work experience
Experience working in a non-profit setting
(Microsoft Office, Google Workspace, Zoom, etc.)

Employment Contract Details
**Type of position**:Part time with six-month probationary period
**Salary**:$47,000 per year (based on experience)
**Employee Benefits**: The Native Women’s Shelter of Montreal offers attractive benefits including vacation, wellness days, and training and development opportunities. After 6 months of employment, staff are eligible for pension contribution plans and alternative health plans.
**Location**:757 Rue des Seigneurs, Montréal, QC, H3J 1Y2
**Start Date**:As soon as available

To apply, or for more information, please send your:
1) Professional Resume
2) Letter of Intent
3) Two letters of reference OR the contact information of two professional references

**Deadline to Apply**:
This position will be open until filled

**Job Type**: Part-time
Part-time hours: 20-25 per week

**Salary**: $45,000.00-$47

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