Clerk 2 - Casual/on-call

1 month ago

Squamish, Canada District of Squamish Full time

The District of Squamish is located in the unceded traditional territory of the Skwxwú7mesh Úxwumixw (Squamish _
- Nation). We offer gratitude to the Skwxwú7mesh People who have lived on these lands since time immemorial. _

**External Job Posting**

**Position**:Clerk 2 (Multiple Positions)**

**Status**: Casual/On-Call

**Work Area**: Various Departments

**Posting Date**: July 12 2023

**Closing Date**: Open until filled

**GENERAL SUMMARY**

Under the close supervision of the Department Manager, the Clerk 2 provides a variety of clerical support to departments
throughout the District of Squamish.

**KEY RESPONSIBILITIES**

**Customer Service**
- Contributes to the success of our team, creation of our community, and delivering outstanding customer service

internally and externally by fostering the District of Squamish corporate values in their work: thinking beyond today,
working together, acting with courage and enthusiasm, doing the right thing, and striving to do better every day.
- Follows the District of Squamish’s Customer Service Guidelines to ensure the Delivery of Outstanding Service.
- Receives and relays telephone or counter enquiries to the appropriate person and provides basic departmental

information.

**Administrative Duties**
- Composes routine correspondence for completion by or signature of others.
- Keyboards a variety of documents of various length and complexity, from dictation, pro forma or direction.
- Copies, files, indexes and distributes various documents.
- Maintains and files a variety of office records, including original documents for permanent safekeeping.
- Conducts basic telephone surveys and searches files for records or data.
- Analyzes accounts to determine product costs and account breakdowns, etc., including basic mathematical

calculations.
- Takes and transcribes meeting and hearing minutes, distributes copies after adoption, and files original.
- Receives submissions from departments and public to prepare meeting agenda and photocopies and distributes

agenda package.
- Schedules appointments and organizes meetings; sets-up and cleans-up the meeting room.
- Orders departmental supplies and contacts building maintenance contractors.
- May be required to coordinate photocopier and facsimile machine equipment maintenance, repair and operating

reports.
- May be required to coordinate travel and accommodation for others.
- Participates in activities such as ordering supplies, organizing events and set up for functions that are assigned as

departmental responsibilities.

**REQUIRED KNOWLEDGE, SKILLS & ABILITIES**
- Excellent interpersonal and communications skills and ability to deal with people in a professional manner, speaking

distinctly with a friendly but professional manner.
- Knowledge of the operation of office equipment.
- Advanced computer skills in Word, with minimum typing speed of 50 wpm and basic skills in computer spreadsheet,

database and graphics programs.
- Ability to perform multiple duties simultaneously with deadlines.
- Good organizational skills.
- Thorough knowledge of business English, basic arithmetic and modern office practices and procedures.
- Ability to take and transcribe minutes and summarize discussions.
- Ability to orient new staff to the position.

**REQUIRED TRAINING, EDUCATION AND EXPERIENCE**
- Bondable
- Grade 12
- May require the ability to obtain and maintain an RCMP Enhanced Security Clearance
- Three years’ experience as an Administrative Assistant;
**Or**
- Certificate of Business Administration and two years’ experience in an administrative capacity***

**Or**
- An equivalent combination of education, training and experience.***

This position does not require the RCMP Enhanced Security Clearance.

RCMP Enhanced Security Clearance is required at that time.

change) will be scheduled between the hours of 8:00am to 5:00pm, Monday to Friday.

**Salary**:$29.91 per hour***

This is a Union position within the Collective Agreement of CUPE Local 2269 and the District of Squamish.

**Direct Your Application (Quoting Competition #) To: #23-80**

Human Resources

District of Squamish
- As an equitable and inclusive employer, we value diversity of people to best represent the community we serve and _
- provide excellent services to our citizens. We strive to attract and retain passionate and talented individuals of all _
- backgrounds, demographics, and life experiences. If you require any adjustments to enable participation at any stage of _
- applying._

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