Administrative Assistant

1 month ago

Vancouver, Canada The Salvation Army Full time

The Administrative Assistant provides a variety of reception and clerical assistance in the Southview office including administrative support; maintains various records, files and related filing systems in keeping with the standards of Southview Heights & Terrace.

**KEY RESPONSIBILITIES**:

- Performs all duties associated with reception including assisting residents with enquiries and directing them to appropriate personnel and greeting and directing visitors.
- Drafts and types correspondence (e.g., letters dealing with administrative issues, acknowledgements); checks typing for accuracy, sorts and prioritizes administrative assignments within general guidelines; researches and responds to difficult enquiries on behalf of the supervisor
- May build and maintain databases (e.g., contact lists, inventory, Terrace waitlist, etc.)
- Uses word processing for routine documentation such as forms, letters, memos, and keeps records; checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines
- Maintains input into the Salvation Army Management Information System - S.A.M.I.S.
- Schedules Guest Suite reservations/bookings and arranges payment as required.
- Opens and distributes incoming mail and processes outgoing mail including materials of a confidential nature; receives parcel(s) and distributes to the appropriate person(s)
- Orders all stationery supplies and maintains adequate office supplies and other supplies as needed (e.g., kitchen or lunchroom supplies); arranges for maintenance of office equipment
- Maintains system for invoices, petty cash, cheque requests, donations, meal tickets, etc.
- Handles and reconciles petty cash and writes receipts for donors
- Provides information regarding Southview Terrace and leads tours when requested.
- Performs other duties as assigned
- Communication skills; effective time management; respect for others; initiative and enthusiasm; professional appearance and conduct.
- Works in cooperation with others to ensure services are delivered effectively.
- Ability to multi-task in a busy environment.

HOURS: Temp FT, M-F, 7:30 AM - 4 PM

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:
**Education, Qualifications and Certifications**:

- Some post-secondary education
- Current negative TB test
- Able to pass a Criminal Record check

**Experience and Skilled Knowledge Requirements**
- At least one year of administrative/secretarial related experience
- Experience dealing with Microsoft products including Word, Excel, Outlook, PowerPoint, etc., other office equipment and tools

**PREFERRED SKILLS/CAPABILITIES**:
**Skills and Capabilities (examples provided below)**:

- Attention to detail, problem solving and analytical skills.
- Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
- Strong organizational skills
- A heart and disposition for working with seniors

Published

April 18, 2023

Location

Vancouver

Job Type

Temporary

Competition #

Temp-AA

Ministry Unit/Dept:
Southview Heights & Terrace

Salary Range:
$21 per hour

Address:
7252 Kerr Street, Vancouver, BC

Posting Expires:
May 17, 2023

Applications Accepted By:

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