Executive Assistant
3 weeks ago
The Executive Assistant will provide assistance to the Chairman and his high-level executive team in all daily administrative and office management tasks.
In addition to general administrative duties, the Executive Assistant will be responsible for scheduling meetings, taking minutes during meeting and ensuring follow up, maintaining databases and producing reports or presentations for the President and his executive leadership team.
**PRINCIPAL DUTIES & RESPONSIBILITIES**
- Support the Chairman in all daily administrative & management tasks
- Ensures appropriate follow up of management/technical/weekly meetings
- Manages the President’s agenda and appointments, organizes meetings, travel arrangements
- Highly efficient and self-motivated
- Acts as the point of contact between the Executive team and internal/external colleagues
- Follow up on open items/reports and respond/handle some minor issues as needed
- Writing of various reports, letters, memos, etc.
- Follow up of ongoing projects or files and update the executive team as required
- Handles all correspondence directed to Managers
- Other related tasks as may be required
**Requirements**:
- 5 years of experience in a similar role
- Experience with Microsoft Office Suite
- Language: English and Chinese (reading, written and verbal)
- Valid driver's license
**Job Types**: Full-time, Permanent
**Benefits**:
- Dental care
- Extended health care
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
Supplemental pay types:
- Bonus pay
Work Location: In person
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