Office Assistant

4 weeks ago

North Vancouver, Canada Catholic Independent Schools of Vancouver Archdiocese Full time

WHY WORK WITH THE CISVA
- Work in a faith-based and culturally diverse school environment
- Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental
- Schools located throughout the Greater Vancouver Area and Powell River, close to the beauty and adventure that British Columbia has to offer
- If you live outside of the Greater Vancouver Area, learn more about claiming moving expenses on your next tax return on the Government of Canada website.

ABOUT

In line with St. Thomas Aquinas Regional Secondary ’s school motto, "Direct Me in Your Truth”, our school focuses on providing our students with the tools to lead productive moral lives. We purposely focus on educating the “whole person”: academically, spiritually, physically, emotionally, and socially. Our school has a Catholic atmosphere, centered in the Gospel Message of Love.

This Catholic atmosphere inspires a deeper understanding of our Catholic heritage, instills a spirit of service, respects the dignity of the individual, and promotes involvement in parish life for students, staff, and parents. Our school is in the beautiful and scenic city of North Vancouver, near a myriad of shops, art galleries, dining, parks, hiking trails, and the bustling Lonsdale Quay Market. Other popular sites and attractions in the North Shore include Deep Cove, St. Mark’s Summit, Quarry Rock, and the Grouse Grind.

The following qualifications are required:

- Strong communication skills
- Excellent knowledge of MS Office and Blackbaud/Raiser’s Edge database (or equivalent)
- Experience working with a Student Information System, preferably myEd BC
- Proven organizational skills
- Detail-oriented individual with a high level of accuracy
- Proven multi-tasker, comfortable in a dynamic environment
- Ability to work with a high level of distraction
- Able to maintain confidentiality

Please send your resume to the attention of:
Christina Donovan, Office Manager

A. COMMUNICATIONS -RAISER’S EDGE & STA NEWSLETTER

2. Be familiar with social media platforms: Instagram and Facebook

B. ENROLLMENT/REGISTRATION

1. Assist Office Manager with registration and verification within myEd BC for new and returning students.

C. TRAX

1. Prepare and submit electronically Trax data (demographic/exam/course files) for grade 10, 11 & 12 students to BC Ministry of Education during 3 reporting periods (October/February/June), and as needed for individual students

a. Update student historical records in myEd BC for any courses taken outside of STA (summer school, on-line, etc.)

2. Download updated version of Trax (usually end of September) each reporting year

3. Download & print Provincially Examinable assessments (Numeracy & Literacy). Store paper copies in appropriate binder

4. Liaise with senior academic counsellor regarding grade 12 student graduation requirements and ensure all pertinent records are reports and archived

5. Prepare Transcript Verification Reports (TVR’s) for grade 12 student to review. This will be coordinated with the senior academic advisor at the end of September or beginning of October, depending on the school schedule.

D. FIELD TRIPS- FORMS AND VEHICLE RENTALS

1. Book STA school bus for school trips as needed. Review all requests with the Principal before confirming availability with requesting individual (teacher or sports team coach).

2. Book and coordinate rental transportation; buses, trucks, cars and taxi’s for field trips and sports teams-particularly for grade level retreats and Kiwanis music festivals

3. Prepare and store field trip permission forms-archive for 7 years

4. Manage ICBC Drivers Abstracts for staff and parents who drive students for school purposes-archive all paperwork for 7 years

E. STA SCHOOL BUS

1. Report to RCAV all STA bus repairs and vehicle inspection reports

2. Store ICBC fleet insurance documents

3. Co-ordinate bus bookings with teachers/coaches. Utilize the school bus with driver as much as possible. Other bus can be used if needed:
F. MAILINGS

1. Prepare and mail out invitations to invited guests for Grad mass and Commencement (May)

G. BOOKKEEPER OFFICE

1. Prepare reports for bookkeeper as required (Monthly enrollment stats, annual tax receipts)

H. CALENDAR

1. Prepare June working calendar for staff with information received from administrators.

I. EXAM SCHEDULES

1. Prepare and print exam schedules for students and parents with data received from Administration - twice yearly in January & May

2. Print invigilation schedule from data received from Mr. Horton-twice yearly in January & May

J. STUDENT RECORDS

1. Retrieve files from archives regarding transcript or other historic record requirements

2. Prepare student transcripts if needed

K. TELEPHONE/RECEPTION

1. Answer telephone calls as needed

2. Assist at window as needed

L. STUDENT RECORDS

1. Retrieve archived student files from convent when requested.

APPLICATION PROCESS

1. Create your Make a Future profi

  • Dental Receptionist/office Assistant

    3 weeks ago

    Vancouver, Canada Speciality Dental Office Full time

    Our boutique specialty dental office is looking for a dental receptionist/office assistant. The role will involve assisting in many aspects of our office. Some of these duties will include: - Greeting patients and answering the phone - Marketing and social media outreach to the dental community - Taking payments for treatment - Submitting insurance...

  • Ophthalmic Technician

    3 weeks ago

    Vancouver, Canada Ophthalmology Office Vancouver Full time

    We have an immediate part-time opening for an Ophthalmic Assistant /Medical Office Assistant at a Vancouver-based very busy Ophthalmology clinic. Interested applicants should have strong written and verbal English communication skills. Medical Office Assistant (MOA) certification and/or Certified Ophthalmic Assistant (COA) certification is mandatory. **Job...

  • Receptionist/administrative Assistant

    3 weeks ago

    North Vancouver, Canada Simply Office Ltd. Full time

    **Job Summary**: Are you interested in joining a small, dynamic team in North Vancouver’s expanding Business Centre industry? We provide top-tier private, furnished executive offices, virtual office solutions, and hourly meeting room rentals. Our main goal is to ensure our tenants receive efficient and precise administrative and reception services tailored...

  • Medical Office Assistant

    4 weeks ago

    North Vancouver, Canada Otolaryngology - Head & Neck Surgery Full time

    Seeking full-time permanent medical office assistant to join an ENT specialty surgical office (single physician) in North Vancouver. Will partner with experienced full time MOA. This is an in-person position, and involves helping run specialty clinics for patients in the office. Roles and responsibilities include, but are not limited to: - Front...

  • OFFICE ASSISTANT/ BOOKKEEPER

    2 weeks ago

    north vancouver, Canada Roe Environmental Full time

    OFFICE ASSISTANT / BOOKKEEPERRoe Environmental is searching for an exceptionally organized, reliable, and flexible individual to assist with the bookkeeping and be an administrative support.THE OPPORTUNITY40 hours a week, possible start day as soon as possible or at an agreed upon date. The candidate will be reporting directly to the CFO. The employee will...

  • OFFICE ASSISTANT/ BOOKKEEPER

    2 weeks ago

    North Vancouver, Canada Roe Environmental Full time

    OFFICE ASSISTANT / BOOKKEEPERRoe Environmental is searching for an exceptionally organized, reliable, and flexible individual to assist with the bookkeeping and be an administrative support.THE OPPORTUNITY40 hours a week, possible start day as soon as possible or at an agreed upon date. The candidate will be reporting directly to the CFO. The employee will...

  • OFFICE ASSISTANT/ BOOKKEEPER

    2 weeks ago

    north vancouver, Canada Roe Environmental Full time

    OFFICE ASSISTANT / BOOKKEEPERRoe Environmental is searching for an exceptionally organized, reliable, and flexible individual to assist with the bookkeeping and be an administrative support.THE OPPORTUNITY40 hours a week, possible start day as soon as possible or at an agreed upon date. The candidate will be reporting directly to the CFO. The employee will...

  • OFFICE ASSISTANT/ BOOKKEEPER

    2 weeks ago

    north vancouver, Canada Roe Environmental Full time

    OFFICE ASSISTANT / BOOKKEEPERRoe Environmental is searching for an exceptionally organized, reliable, and flexible individual to assist with the bookkeeping and be an administrative support.THE OPPORTUNITY40 hours a week, possible start day as soon as possible or at an agreed upon date. The candidate will be reporting directly to the CFO. The employee will...

  • Dental Assistant

    4 weeks ago

    North York, Canada CMC- Dental Office Full time

    A well-established dental clinic with 2 offices in North York and Toronto is looking for **dental assistants**. This position is Full-time but we can also hire additional assistants in a part time basis. Send us your resume and we will contact you as soon as possible to start. - **Speaking Korean and/or Farsi is an asset.** Our dental clinic is open 6 days...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada Hong Kong Economic and Trade Office (Toronto) Full time

    Applications are invited for the post of Administrative Assistant to serve in the Vancouver Liaison Office (666 Burrard Street, Vancouver, B.C.) of the Hong Kong Economic and Trade Office (Toronto) (“HKETO (Toronto)”). HKETO (Toronto) is the official representative of the Government of the Hong Kong Special Administrative Region in Canada. The...

  • Medical Office Assistant

    4 weeks ago

    North Vancouver, Canada Well Health Pemberton Marine Medical Clinic Full time

    Position: Medical Office Assistant (MOA) Type: Part Time/ Permanent (Monday to Friday - No weekends) Location: Pemberton Marine Medical Clinic (North Vancouver, BC) Position Summary: The Medial Office Assistant (MOA) performs routine administrative and clinical tasks to keep the offices of physicians and other health practitioners running smoothly. The...

  • Medical Office Assistant

    3 weeks ago

    North Vancouver, Canada Well Health Pemberton Marine Medical Clinic Full time

    Position: Medical Office Assistant (MOA) Type: Part Time/ Permanent (Monday to Friday - No weekends) Location: Pemberton Marine Medical Clinic (North Vancouver, BC) Position Summary: The Medial Office Assistant (MOA) performs routine administrative and clinical tasks to keep the offices of physicians and other health practitioners running smoothly. The...

  • Office Administration Assistant

    3 weeks ago

    North Vancouver, Canada Highlands United Church Full time

    **Administrative Assistant** Highlands United Church is an affirming community of faith embedded in the Edgemont Village community. This is a busy church with many community groups, choirs, orchestras and sports groups calling Highlands home. The front office is a busy office with many demands on the staff’s attention. Energy and enthusiasm a definite...

  • Medical Office Assistant

    3 weeks ago

    North Vancouver, Canada Tsleil-Waututh Nation Full time

    *We are looking to fill - **x2** Term, Part-time) positions for this role.* - **JOB SUMMARY**: The Medical Office Assistant is an integral member of our primary care team, supporting the various clinicians on the team, and providing a full range of clinical and administrative services to maintain the work flow of the clinic. **DUTIES AND...

  • Office Assistant

    4 weeks ago

    North Vancouver, Canada Pacific Northwest Ship & Cargo Services Inc. Full time

    Ever wonder about those ships you see constantly anchored in English Bay? Well PNW assists the Captain and crew, with all aspects of their visit to the Port of Vancouver related to loading cargo. PNW is one of the most trusted names on the West Coast, in providing ship and cargo services to many domestic and international operators in Vancouver, Prince...

  • Office Assistant

    3 weeks ago

    North Vancouver, Canada Pacific Northwest Ship & Cargo Services Inc. Full time

    Ever wonder about those ships you see constantly anchored in English Bay? Well PNW assists the Captain and crew, with all aspects of their visit to the Port of Vancouver related to loading cargo. PNW is one of the most trusted names on the West Coast, in providing ship and cargo services to many domestic and international operators in Vancouver, Prince...

  • Medical Office Assistant

    3 weeks ago

    North Vancouver, Canada Tsleil-Waututh Nation Full time

    *We are currently looking to fill (**x2)** - Term, Part-time MOA positions, with the possibility of permanency* **JOB SUMMARY**: The Medical Office Assistant is an integral member of our primary care team, supporting the various clinicians on the team, and providing a full range of clinical and administrative services to maintain the work flow of the...

  • Medical Office Assistant/receptionist

    4 weeks ago

    North Vancouver, Canada VFS clinic Full time

    **Position**: Medical Office Assistant **Location**: [ North Vancouver, BC] **Schedule**: Part-Time, Hybrid (Work from Home and In-Person) **Salary**: $19 to $21 per hour (based on experience) **Responsibilities**: - Greet patients and visitors in a courteous and professional manner, both virtually and in-person - Schedule appointments and manage patient...

  • Bookkeeper / Office Assistance

    6 days ago

    north vancouver, Canada Zohag Tile Corporation Full time

    Company Description We suggest you enter details here. Role Description This is a full-time on-site role for a Bookkeeper / office assistance at Zohag Tile Corporation located in North Vancouver, BC. The Bookkeeper will be responsible for financial statements, bookkeeping, utilizing accounting software, managing finances, and journal entries (accounting)...

  • Bookkeeper / Office Assistance

    2 weeks ago

    north vancouver, Canada Zohag Tile Corporation Full time

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for a Bookkeeper / office assistance at Zohag Tile Corporation located in North Vancouver, BC. The Bookkeeper will be responsible for financial statements, bookkeeping, utilizing accounting software, managing finances, and journal entries (accounting) on a...